2021-03-31-accounts

MAIDSTONE WEST DISTRICt SCOUT COUNCIL Trustees, Annual Report forthe period ended 31 March 2021 Reference and adminlstration details Rellstered th•rtty number 22011 Charlty's prfndpal 4ddres&" 16, CopperTree Cwt Maldstone ME15 9RW Nmes of the d￿T￿trusted m•n•y the th•rfty Wendy O'KIII Chalr Jennifor Ruth Harwth)d S•tr•tary Robin FrJnci5 Pl•n• Treasurer Anthony P•t•r Dunn Kevin john Jenner Keith Roland Griml•y R•siiMd 18 ()ac•mb•r 2020 Mlch••l St•v•n O'Kill Chris Bury D4ni•l Jame5 Ev¢re Patritla Ann•tt• Hadl•v Sandr• Grac• App)Inted 21 Sept•mber 2020 Nichol•s K•at•s App)int•d 21 September 2020 Strurturei governance and management Type of8o¥ernI￿ d0￿me The Distrlct's 8overnini documents •r• thos¢ of The S¢out Ass¢¢i•tion. They con515t of a Royal Ch•rt•r. whlch In turn lives aLrthority to th• By• Laws of the Associ?t￿n and Th• Policy. Oryanls•tlon •r#l ftu￿$ of The koLrt Association. Howthe charlty Is constltutsd: The Distrirt is a trusi •st•blish•d und•r its rukns whKh •r• common to all Scouts. Truste xlecuon n￿thOds. The TnJst•ès are appoint•d in attofdartè with the Pdty. Ory•nis#t*)n ¥nd Rules of The ScoLrt Assoclatkjn Oblectives. activities. achievernents and performance mmary ofthe oblects of the dwrlty set out In Its ywernln8 documwtr. The objertNes of the District are as a unrt of The Scout AssLXiation.

MAIDSTONE WEST DISTRicf SCOUT COUNCIL Trustees, Annual Report forthe period ended 31 March 2021 Tht Aim of Thè Scout Association ts to promote thè d•velopment of youre people in JchievirvA their fvll physical, intellertual. ￿141 and spirrtual potenti)1s. as indNiduals. as responsible citizens. and as m8mbers of their local. national, and intematKJnal communities. The ￿thod of •Ch￿vIn1 the Aim of th Association Is by providing art enjoyable ar#1 attrartN• sch•m• of prcgrssiv• trainiffj based tht Scout Prorntse and Law, and 8u6ded by aduh l•adership. mm•ry ofthe mah) •rtlvltsos undertaken lor the pubmt benefft In rel•tkn to these oblects: The Trustees have complied with the duty in sertion 4 of the Charff¢ies Art 2006 to have due r•8ard to publk benefrt Buidance published by tht Chjrity Cornm655kn1. A 5umm•ry of the main artplit￿5 undertaken by th• District to further its Charitab￿ purpose for publK berfft is set out In •ttxW Dlstrkt Comrnlssbners. r•port for 2020121. Surnm•ry of the maln athle¥emet)ts of the charlty durfry the ye•r: A summary of the Districvs main Jchievernen15 are set out in the Jttach•d Dlstrkt CommL%sk>neT5' r•port for 2020121. Flnanclal revlew: The accounts for th• y•ar •nd•d 31 M•rch 2021 been Pf•p•r•d on a 'paym•nts and r•c•ipts' bas15, •9 in pr•vlous y•ars, and Incl￿￿• th• Incom• •nd •xp•ndlture for •ach of Explor•rs unrts, and th• Distrirt's 50 % shar• oftht Haml•t ScoLrt Cèmpsit ar¥J th• Gaw Show. Th• Dlstrlct Councll's mairs Incom• from m•mb•rs' Subscript￿Trs, n•t ofcapltstlon pald to K•nt Scouts, wa5 suppl•rn•nt•d this y••r by • grant of £IO,CM)O from K•nt County Council und•r th• R•t•il Hospitality & L•lsur• Gr•nt Fund. Thls ir•nt has b••n trnnsf•rrnd In fvll to th• Distrkt Ha R•s•p4•. Followin8 th• d•clskn to canc•1 EUr￿M coMritrMrt6ons r•t•lv•d from th• 17 p•rticip•nts w•r• r•turn•d, l•ss Irr•cov¢r4bl• wsts. Th• don•tKin r•c¢N•d from Cobtree Trust in th• pTloT year ha5 been r•t•ln•d wlthln t Jambor•• R•s•rv• for futur• •v•nts. Th• Committ•• h•s •stabllsh•d a lorm•l r•s•p￿S pdky In •ccord•n¢• with 8uid•nc• from th• Chariti•s Comrni55ion. Th• r•s•ry•s tsk• In to consld•r•tlon th• fin•ncl•l clrcumst•rL•s of th• Dlstrtct, as well Js Its obledfv•s •nd obll¢•tion$. and wlll b• subl•¢t to r•¢ul•r rnvi•w by the Distrirt Council in the future. Details of thos• res•Th•s and th• balarK•s held In •ach of th•m •s at th• end of the financial year are set out In th• not•s to thè accounts. At financial y•ar •nd the on tho General R¢S¢￿e was £18,3CKI. D*spit• th• chall•ni1￿ clrcumstsnc• of thls p•3t y••r M•ldstoM W•st Dlstrkt r•m•lns In a sound fiMn¢lal p051tion Ind Is w•ll placed to SUPPQrt scouti￿ loiw forwards. Declaratlon The trustees dedare that the¥ ha¥e •pproTrtd the trustee< report above. Slined on behalf ofthe th•rrtVstJustees on 11 J•rnwy 2011. Full Nam• Robin Frnncis Pkin•.. Wendy ¢YKill...-........... Position Distrirt Treasurer.............. (hir.......--........

MAIDSTONE WEST DISTRicf SCOUT COUNCIL Registered charity number 1022011 Accounts for the year ended 31 March 2021

District Commissioner's Report 2021 It's good to see you all here tonight. the last year has been very different. or is it the new normal? Scouting in Maidstone West has ￿rtainlY been athve. whether it has been virtually or face to face. Last autumn we briefly started face to face scouting again and groups ernbra￿d this with lots of outside activities. Fires were lil. sausages were sizzled! It was great to see all sections of scouting from Beavers all the way up to Network and Leaders enjoying their scouting again at last. Then kjckdown came back and in a heartbeat you were all back online continuing to provide quality scouting throughout the district. There were virtual camps, Hikes, quizzes. cooking nights, investrtures and lots of young people progressing through the badge award systern. Then at last in April this year face to face scouting resumed and we were back to seeing everyone oncA8 more. Yes it has been a chalbenging year. but as always the leaders in Maidstone West have grabbed the bull by the horns and continued to provide quality scouting to all the young people. Yes, leaders and young people have left scouts but it makes me smile everytime I visit a section and see the smile on the faces of the young people and their leaders. (well most of them)! We have adults coming through that VK)uld like to become leaders, have even had some new leaders that started online and hadn't even met the young people and fellow leaders in person. Sections and groups are once more beginning to grow with long waiting lists so we have the challenge of finding more new leaders to help run our sections and groups. Gang Show rehearsals have started with a brand new production team and 70Vo new people involved. Make a note in your diaries to see the show at the Hazlitt between 5th - 9th April 2022. Hamlet Wood y￿1Comed back scouts in March for outdoor meetings and every night young people were enjoying themselves. Lots of work has been carried out at Hamlet Wood with the Vanstone HQ having 8 new kitchen and heating system. The woodland has been coppiced, a project to build a roundhouse is under way and lots more is planned, the ne￿ project bw'ng the tcxlet block. Hamlet Wood have a Nvorking paty on the 3rd Saturday of each month, it's a great opportunity for adults to have some scouting time themselves so please do come and join in, and there is always cakel A VEry big thank you goes to Amanda, Paul and all the Hamlet Wood team, you all do so much so that people can have a great experience he￿ at Hamlet WCKMJ, and the groups being able to use Hamlet Wood once scouting was able to ￿Urne through the pandemic has been a huge benefit to many, so on behalf of all the groups, Thank you.

Looking fornvard, during October we have Beaver human fcK)tball, Scout district camp, Network water activity night and camp. In November the Explorers are hosting a firework evening with Maidstone East. Beyond that we have Winter Survival, Gang Show, selection for the 2023 world jamboree and picking up vthere we left off 8C (Before Covid) WFth district run fun days. young leader events and more. The Scout Association recently announced the arrival of Squirrels! A brand new section for 4-5 year olds. We already have interest from one group in setting up a squirrel dray so any groups that a￿ Inte￿sted please speak to me about it. People often ask me, why do you give up your time for scouts? I normally say that it is to give young people a great scouting experien￿. Sometimes it all gets a bit bogged down with emails. risk assessments and other adult stuff, but the other Sunday, I was sitting at Little Fant Fann, with my dog, drinking coffee and eating k)vely bacon and cheese bap. when a young boy came up to me and said, 'H Gingel It was g￿8t to see you at cubs the other night, we had a great time.. I looked at him and said, 'I'm glad you enjoyed rt.. I dKln't know who he was, but it v￿S great to know he enjoyed his scouting experience, tt makes all that boring paperwork a bit more worthwhile. His Dad came over. sh￿k my hand, and said, 'my son recognised you, and wanted to come and say hello. thank you for all that you do he loves cubs!. So Thank you all for your hard work keeping scouting in Maidstone alive despite the difficult times. Thank you lo my District Team, the District Executive Committee. leaders, parents, carers, friends and the young people themselves. It's all about the kidsl Thanks & enjoy your S￿lUtIng.

Maldstone West Dlstrlrt Scout Councll Flnancial Review for the year ended 31 March 2021 The accounts for the year ended 31 March 2021 have been prepared on a 'payments and receipts, basis, as in previous years, and include the income and expenditure for each of the Explorers units, and the Districys 50 % share ofthe Hamlet Wood Scout Campsite and theGang Show. The District Council's main income from members, subscriptions, net of capitation paid to Kent Scouts, was supplemented thi5 year by a grant of £IO,IXK) from Kent County Council under the Retsil Hospitslity & Leisure Grant Fund. This grant has been transferred in full to the District HQ ReseThe. Following the decision to cancel Euroiam contributions received from the 17 participants were returned, less irrecoverable costs. The donation received from Cobtree Trust in the prior year has been retsined within the Jarnboree Reserve future events. The Committee has estsblished a formal reserves policy in accordance with guidance from the Charities Commission. The reserves tske in to consideration the financial circumstances of the District, as well as its objertives and obligations, and will be subjert to regular review by the District Council in the future. Details of those reserves and the balances held in each of them as at the end of the financial year are set out in the notes to the accounts. At the financial year end the balance on the General Reserve w•s £18,3￿. Despite the challenging circumstsnce of this past year Maid5tone West District remains In a sound financbal position and is well placed to support S¢outing going forwards. Robin Plane District Treasurer 20 September 2021

MAIDSTONE WEST DisTricf 5COiTh COUNCIL Reglstered charlty numbeT 1022011 Recelpts and Payment Summary and Statement of Mwetsry A55ets for year ended 31 M•rch 2021 .018 1.379 658 1.115 6A93 3,139 13JJ15 7.116 74.425 70,586 Tot41 f¢KqlptslorY•w Total P•ym•ntsforYthv 35,4•) 12Z 1.234 1.797 2*773 1&127 82.593 91.618 16.474 452 1.145 1.769 19.170 671 4961 $0,124 87,779 N•t AK4ptsforY••r 19,C .3>J 28 -611 9.156 32.469 3.839 49.024 747 1.143 13x86 1,657 871 32,191 7.116 IC6.894 74,425 Mor•tsry4w•ts 49,014 747 1.14J iJm6 1.657 32.191 7,116 I￿.894 74,425 U4￿1￿1•% 410 49.W14 1.049 747 1.143 J3m6 1.6S7 871 31,ni 7,116 106,484 73,940 114991 291,748 295,093 T¥tsi n•1 •u•is 166.022 1,019 747 l.14J 13.L 1.657 871 113.531 7.116 405.232 369.053 Following a re￿rganisatIon of the Maidstone South District at the end of March 2016 Maidstone West Distrlct Scout Council's interest in the Hamlet Wood Campsite increased from 28% to 50% and its share of the Gang Show finances increased from 33% to 50%. Chairman.. .. Treasurer..... Date ...-.

Maidstone Wert Dlstrlrt Scout Councll Registered charity number IOZZOII Reeeipts and payments for the ended 3tst Marth 2021 RECEIPT5 2021 2020 PREMISES 616 MEMBERSHIP SV8SCRIPT1014S From Groups and Explorer Units Less paid to County Headquarte Capitation rebate 12,601 .27.0 419 37,895 -33,939 417 5,930 4.373 ACTIVrnES Camp & other activitles Jarnboree 2.709 16,624 17,181 17,181 19,333 OTHER INCOME Grant5 & donatlons 8ad8es TOTAL RECEIPTS FOR THE YEAR 11.178 851 2,828 3.874 12.029 35.4&> 6,702 31.024 PAYMENTS DISTRICT HQ Insurance 791 923 426 Other 2.238 2,140 AcnvrriES Camp & other actlvltles Jamboree Trainlng & other actlvitles 1,927 23.274 1.539 11.359 IL359 26,740 OTHER EXPENSÉS AGM expenses Donations OSM & other expenses Badges 578 2.034 3,215 737 5A57 TOTAL PAYMENTS FOR THE YEAR 16.474 34,737 SURPLUS FOR THE YEAR 19.C#)6 -3,713

Mald5tone West Dlstrlct Scout Coundl Reglstered tharlty number 1022011 Statement of Assets & Uabllltles as at 3tst Maith 2021 2021 2020 MONEfARY ASSEfs BIF B•nk curr*nt account 33,731 sU￿lUs 19JX>6 -3,713 MONETARY ASSEf5 CIF Bank current account 49x124 30018 NON MoN￿ARy ASSEf5 Badge stock Flxed assets.District HQ & aqulpment 1371 115.627 1,376 111.717 116.998 113m3 TOTAL ASSETS I66￿22 143,111 UABiirriES Idu• wlthln ¢Nb• y••rl TOTAL NEf ASSEf5 166A122 143.111

Maldstone West Dlstrlct Scout Coundl Re8lstered charlty number 1022011 Notes to the accounts for the year ended 31 P•larth 2021 Re5erve5 Pollcy On 24 September 2012 the Committee agreed to establlsh a formal re5erye wlicy relating to the Monetary Assets that are freely available to ¥￿d. Dlstrlct HQ rns•Mt- to maintsin this property for the benefft of Scoutin8 in the District J•mboree resem- being money held to provide sUp￿rt to %xMrts selected to attend •nd represent the District at World Jamborees or other international scouting events General reserve- bein8 other money required to support the ongoing activlties of the Olstrl¢t Councll. The following reser￿ h•¥e b•en estsblished as •t 31 M•r¢h 2021. Tat•l Resem blf Receipts Payments Realloaction of resenles R*seThe clf io.¢JJ) 10.340 2,238 13.218 7.959 2.877 30,018 35,480 16.474 17.181 11.359 18.102 12.622 183 491124

MAIDSTONE WEST DISTRicr scour COUNCIL Registered Charity No 1022011 Independent exarnlnerfs feport to the trustees of Maldstone West Dlstrlrt Scout c(￿nd1 I report to the trustees on my examination of the accounts of the Maidstone West District Scout Council for the year ended 31 March 2021. R•sponslbllltles and basls of report As the charity trustees of the Maidstone West District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the ACYI. I report in respect of my examination of the Maidstone West Distrirt Scout Council accounts carried out under section 145 of the 2011 Act and in carrying Out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451Sllbl of the Act. Independent examlnrfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connects'on with the examination 8ivin8 me cause to believe that in any material respect: accounting records were not kept in respert of the Maidstone West District Scout Council as required by section 130 of the Act,. or the accounts do not accord with those records- or I have no concerns and have come across no other rnatters in connertion wth the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached. SIgned.'Jw￿KeeP Relevant professional qualification or membership of professional bodies.. ACA Address: 6 Lambourne Drive, Kings Hill, West M•llin8 ME19 4FN Date.. 20 september 2021

MAIDSTONE WEST DISTRICT SCOUT COUNCIL Registered Charity No 1022011

Independent examiner’s report to the trustees of Maidstone West District Scout Council

I report to the trustees on my examination of the accounts of the Maidstone West District Scout Council for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees of the Maidstone West District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Maidstone West District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• accounting records were not kept in respect of the Maidstone West District Scout Council as required by section 130 of the Act; or

• the accounts do not accord with those records; or

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Jason Keeping

Relevant professional qualification or membership of professional bodies: ACA Address: 6 Lambourne Drive, Kings Hill, West Malling ME19 4FN Date: 20 September 2021