MAIDSTONE WEST DISTRICt SCOUT COUNCIL
Trustees, Annual Report forthe period ended 31 March 2021
Reference and adminlstration details
Rellstered th•rtty number
22011
Charlty's prfndpal 4ddres&"
16, CopperTree Cwt
Maldstone
ME15 9RW
N*mes of the d￿T￿trusted m•n•y the th•rfty
Wendy O'KIII
Chalr
Jennifor Ruth Harwth)d
S•tr•tary
Robin FrJnci5 Pl•n•
Treasurer
Anthony P•t•r Dunn
Kevin john Jenner
Keith Roland Griml•y
R•siiMd 18 ()ac•mb•r 2020
Mlch••l St•v•n O'Kill
Chris Bury
D4ni•l Jame5 Ev¢re
Patritla Ann•tt• Hadl•v
Sandr• Grac•
App)Inted 21 Sept•mber 2020
Nichol•s K•at•s
App)int•d 21 September 2020
Strurturei governance and management
Type of8o¥ernI￿ d0￿me
The Distrlct's 8overnini documents •r• thos¢ of The S¢out Ass¢¢i•tion. They con515t of a Royal Ch•rt•r. whlch
In turn lives aLrthority to th• By• Laws of the Associ?t￿n and Th• Policy. Oryanls•tlon •r#l ftu￿$ of The koLrt
Association.
Howthe charlty Is constltutsd:
The Distrirt is a trusi •st•blish•d und•r its rukns whKh •r• common to all Scouts.
Trust*e xlecuon n￿thOds.
The TnJst•ès are appoint•d in attofdartè with the Pdty. Ory•nis#t*)n ¥nd Rules of The ScoLrt Assoclatkjn
Oblectives. activities. achievernents and performance
mmary ofthe oblects of the dwrlty set out In Its ywernln8 documwtr.
The objertNes of the District are as a unrt of The Scout AssLXiation.

MAIDSTONE WEST DISTRicf SCOUT COUNCIL
Trustees, Annual Report forthe period ended 31 March 2021
Tht Aim of Thè Scout Association ts to promote thè d•velopment of youre people in JchievirvA their fvll
physical, intellertual. ￿141 and spirrtual potenti)1s. as indNiduals. as responsible citizens. and as m8mbers of
their local. national, and intematKJnal communities. The ￿thod of •Ch￿vIn1 the Aim of th* Association Is by
providing art enjoyable ar#1 attrartN• sch•m• of prcgr*ssiv• trainiffj based tht Scout Prorntse and Law,
and 8u6ded by aduh l•adership.
mm•ry ofthe mah) •rtlvltsos undertaken lor the pubmt benefft In rel•tkn to these oblects:
The Trustees have complied with the duty in sertion 4 of the Charff¢ies Art 2006 to have due r•8ard to publk
benefrt Buidance published by tht Chjrity Cornm655kn1. A 5umm•ry of the main artplit￿5 undertaken by th•
District to further its Charitab￿ purpose for publK ber*fft is set out In •ttxW Dlstrkt Comrnlssbners.
r•port for 2020121.
Surnm•ry of the maln athle¥emet)ts of the charlty durfry the ye•r:
A summary of the Districvs main Jchievernen15 are set out in the Jttach•d Dlstrkt CommL%sk>neT5' r•port for
2020121.
Flnanclal revlew:
The accounts for th• y•ar •nd•d 31 M•rch 2021 been Pf•p•r•d on a 'paym•nts and r•c•ipts' bas15, •9 in
pr•vlous y•ars, and Incl￿￿• th• Incom• •nd •xp•ndlture for •ach of Explor•rs unrts, and th• Distrirt's 50 %
shar• oftht Haml•t ScoLrt Cèmpsit* ar¥J th• Gaw Show.
Th• Dlstrlct Councll's mairs Incom• from m•mb•rs' Subscript￿Trs, n•t ofcapltstlon pald to K•nt Scouts, wa5
suppl•rn•nt•d this y••r by • grant of £IO,CM)O from K•nt County Council und•r th• R•t•il Hospitality & L•lsur•
Gr•nt Fund. Thls ir•nt has b••n trnnsf•rrnd In fvll to th• Distrkt Ha R•s•p4•.
Followin8 th• d•clsk*n to canc•1 EUr￿*M coMritrMrt6ons r•t•lv•d from th• 17 p•rticip•nts w•r• r•turn•d, l•ss
Irr•cov¢r4bl• wsts. Th• don•tKin r•c¢N•d from Cobtree Trust in th• pTloT year ha5 been r•t•ln•d wlthln t
Jambor•• R•s•rv• for futur• •v•nts.
Th• Committ•• h•s •stabllsh•d a lorm•l r•s•p￿S pdky In •ccord•n¢• with 8uid•nc• from th• Chariti•s
Comrni55ion. Th• r•s•ry•s tsk• In to consld•r•tlon th• fin•ncl•l clrcumst•rL•s of th• Dlstrtct, as well Js Its
obledfv•s •nd obll¢•tion$. and wlll b• subl•¢t to r•¢ul•r rnvi•w by the Distrirt Council in the future. Details of
thos• res•Th•s and th• balarK•s held In •ach of th•m •s at th• end of the financial year are set out In th• not•s
to thè accounts. At financial y•ar •nd the on tho General R¢S¢￿e was £18,3CKI. D*spit• th•
chall•ni1￿ clrcumstsnc• of thls p•3t y••r M•ldstoM W•st Dlstrkt r•m•lns In a sound fiMn¢lal p051tion Ind Is
w•ll placed to SUPPQrt scouti￿ loiw forwards.
Declaratlon
The trustees dedare that the¥ ha¥e •pproTrtd the trustee< report above.
Slined on behalf ofthe th•rrtVstJustees on 11 J•rnwy 2011.
Full Nam•
Robin Frnncis Pkin•..
Wendy ¢YKill...-...........
Position
Distrirt Treasurer..............
(hir.......--........

MAIDSTONE WEST DISTRicf SCOUT COUNCIL
Registered charity number 1022011
Accounts for the year ended 31 March 2021

District Commissioner's Report 2021
It's good to see you all here tonight. the last year has been very different. or is it the
new normal? Scouting in Maidstone West has ￿rtainlY been athve. whether it has
been virtually or face to face.
Last autumn we briefly started face to face scouting again and groups ernbra￿d this
with lots of outside activities. Fires were lil. sausages were sizzled! It was great to
see all sections of scouting from Beavers all the way up to Network and Leaders
enjoying their scouting again at last. Then kjckdown came back and in a heartbeat
you were all back online continuing to provide quality scouting throughout the district.
There were virtual camps, Hikes, quizzes. cooking nights, investrtures and lots of
young people progressing through the badge award systern. Then at last in April this
year face to face scouting resumed and we were back to seeing everyone oncA8
more.
Yes it has been a chalbenging year. but as always the leaders in Maidstone West
have grabbed the bull by the horns and continued to provide quality scouting to all
the young people. Yes, leaders and young people have left scouts but it makes me
smile everytime I visit a section and see the smile on the faces of the young people
and their leaders. (well most of them)! We have adults coming through that VK)uld
like to become leaders, have even had some new leaders that started online and
hadn't even met the young people and fellow leaders in person. Sections and groups
are once more beginning to grow with long waiting lists so we have the challenge of
finding more new leaders to help run our sections and groups.
Gang Show rehearsals have started with a brand new production team and 70Vo new
people involved. Make a note in your diaries to see the show at the Hazlitt between
5th - 9th April 2022.
Hamlet Wood y￿1Comed back scouts in March for outdoor meetings and every night
young people were enjoying themselves. Lots of work has been carried out at
Hamlet Wood with the Vanstone HQ having 8 new kitchen and heating system. The
woodland has been coppiced, a project to build a roundhouse is under way and lots
more is planned, the ne￿ project bw'ng the tcxlet block.
Hamlet Wood have a Nvorking paty on the 3rd Saturday of each month, it's a great
opportunity for adults to have some scouting time themselves so please do come
and join in, and there is always cakel A VEry big thank you goes to Amanda, Paul
and all the Hamlet Wood team, you all do so much so that people can have a great
experience he￿ at Hamlet WCKMJ, and the groups being able to use Hamlet Wood
once scouting was able to ￿Urne through the pandemic has been a huge benefit to
many, so on behalf of all the groups, Thank you.

Looking fornvard, during October we have Beaver human fcK)tball, Scout district
camp, Network water activity night and camp. In November the Explorers are
hosting a firework evening with Maidstone East. Beyond that we have Winter
Survival, Gang Show, selection for the 2023 world jamboree and picking up vthere
we left off 8C (Before Covid) WFth district run fun days. young leader events and
more.
The Scout Association recently announced the arrival of Squirrels! A brand new
section for 4-5 year olds. We already have interest from one group in setting up a
squirrel dray so any groups that a￿ Inte￿sted please speak to me about it.
People often ask me, why do you give up your time for scouts? I normally say that it
is to give young people a great scouting experien￿. Sometimes it all gets a bit
bogged down with emails. risk assessments and other adult stuff, but the other
Sunday, I was sitting at Little Fant Fann, with my dog, drinking coffee and eating
k)vely bacon and cheese bap. when a young boy came up to me and said, 'H
Gingel It was g￿8t to see you at cubs the other night, we had a great time.. I looked
at him and said, 'I'm glad you enjoyed rt.. I dKln't know who he was, but it v￿S great
to know he enjoyed his scouting experience, tt makes all that boring paperwork a bit
more worthwhile. His Dad came over. sh￿k my hand, and said, 'my son recognised
you, and wanted to come and say hello. thank you for all that you do he loves cubs!.
So Thank you all for your hard work keeping scouting in Maidstone alive despite the
difficult times. Thank you lo my District Team, the District Executive Committee.
leaders, parents, carers, friends and the young people themselves. It's all about the
kidsl
Thanks & enjoy your S￿lUtIng.

Maldstone West Dlstrlrt Scout Councll
Flnancial Review for the year ended 31 March 2021
The accounts for the year ended 31 March 2021 have been prepared on a 'payments and receipts,
basis, as in previous years, and include the income and expenditure for each of the Explorers units,
and the Districys 50 % share ofthe Hamlet Wood Scout Campsite and theGang Show.
The District Council's main income from members, subscriptions, net of capitation paid to Kent
Scouts, was supplemented thi5 year by a grant of £IO,IXK) from Kent County Council under the Retsil
Hospitslity & Leisure Grant Fund. This grant has been transferred in full to the District HQ ReseThe.
Following the decision to cancel Euroiam contributions received from the 17 participants were
returned, less irrecoverable costs. The donation received from Cobtree Trust in the prior year has
been retsined within the Jarnboree Reserve future events.
The Committee has estsblished a formal reserves policy in accordance with guidance from the
Charities Commission. The reserves tske in to consideration the financial circumstances of the
District, as well as its objertives and obligations, and will be subjert to regular review by the District
Council in the future. Details of those reserves and the balances held in each of them as at the end
of the financial year are set out in the notes to the accounts. At the financial year end the balance on
the General Reserve w•s £18,3￿. Despite the challenging circumstsnce of this past year Maid5tone
West District remains In a sound financbal position and is well placed to support S¢outing going
forwards.
Robin Plane
District Treasurer
20 September 2021

MAIDSTONE WEST DisTricf 5COiTh COUNCIL
Reglstered charlty numbeT 1022011
Recelpts and Payment Summary and Statement of Mwetsry A55ets for year ended 31 M•rch 2021
.018
1.379
658
1.115
6A93
3,139
13JJ15
7.116
74.425 70,586
Tot41 f¢KqlptslorY•w
Total P•ym•ntsforYthv
35,4•)
12Z
1.234
1.797 2*773
1&127
82.593 91.618
16.474
452
1.145
1.769
19.170
671
4961
$0,124
87,779
N•t AK4ptsforY••r
19,C
.3>J
28
-611
9.156
32.469
3.839
49.024
747
1.143
13x86
1,657
871
32,191
7.116 IC6.894 74,425
Mor•tsry4w•ts
49,014
747
1.14J
iJm6
1.657
32.191
7,116 I￿.894 74,425
U4￿1￿1•%
410
49.W14
1.049
747
1.143
J3m6
1.6S7
871
31,ni
7,116
106,484 73,940
114991
291,748 295,093
T¥tsi n•1 •u•is
166.022
1,019
747
l.14J
13.L
1.657
871 113.531
7.116
405.232 369.053
Following a re￿rganisatIon of the Maidstone South District at the end of March 2016 Maidstone West Distrlct
Scout Council's interest in the Hamlet Wood Campsite increased from 28% to 50% and its share of the Gang
Show finances increased from 33% to 50%.
Chairman..
.. Treasurer.....
Date ...-.

Maidstone Wert Dlstrlrt Scout Councll
Registered charity number IOZZOII
Reeeipts and payments for the ended 3tst Marth 2021
RECEIPT5
2021
2020
PREMISES
616
MEMBERSHIP SV8SCRIPT1014S
From Groups and Explorer Units
Less paid to County Headquarte
Capitation rebate
12,601
.27.0
419
37,895
-33,939
417
5,930
4.373
ACTIVrnES
Camp & other activitles
Jarnboree
2.709
16,624
17,181
17,181
19,333
OTHER INCOME
Grant5 & donatlons
8ad8es
TOTAL RECEIPTS FOR THE YEAR
11.178
851
2,828
3.874
12.029
35.4&>
6,702
31.024
PAYMENTS
DISTRICT HQ
Insurance
791
923
426
Other
2.238
2,140
AcnvrriES
Camp & other actlvltles
Jamboree
Trainlng & other actlvitles
1,927
23.274
1.539
11.359
IL359
26,740
OTHER EXPENSÉS
AGM expenses
Donations
OSM & other expenses
Badges
578
2.034
3,215
737
5A57
TOTAL PAYMENTS FOR THE YEAR
16.474
34,737
SURPLUS FOR THE YEAR
19.C#)6
-3,713

Mald5tone West Dlstrlct Scout Coundl
Reglstered tharlty number 1022011
Statement of Assets & Uabllltles as at 3tst Maith 2021
2021
2020
MONEfARY ASSEfs BIF
B•nk curr*nt account
33,731
sU￿lUs
19JX>6
-3,713
MONETARY ASSEf5 CIF
Bank current account
49x124
30018
NON MoN￿ARy ASSEf5
Badge stock
Flxed assets.District HQ & aqulpment
1371
115.627
1,376
111.717
116.998
113m3
TOTAL ASSETS
I66￿22
143,111
UABiirriES Idu• wlthln ¢Nb• y••rl
TOTAL NEf ASSEf5
166A122
143.111

Maldstone West Dlstrlct Scout Coundl
Re8lstered charlty number 1022011
Notes to the accounts for the year ended 31 P•larth 2021
Re5erve5 Pollcy
On 24 September 2012 the Committee agreed to establlsh a formal re5erye wlicy relating to the Monetary
Assets that are freely available to ¥￿d.
Dlstrlct HQ rns•Mt- to maintsin this property for the benefft of Scoutin8 in the District
J•mboree resem- being money held to provide sUp￿rt to %xMrts selected to attend •nd represent the District
at World Jamborees or other international scouting events
General reserve- bein8 other money required to support the ongoing activlties of the Olstrl¢t Councll.
The following reser￿ h•¥e b•en estsblished as •t 31 M•r¢h 2021.
Tat•l
Resem blf
Receipts
Payments
Realloaction of resenles
R*seThe clf
io.¢JJ)
10.340
2,238
13.218
7.959
2.877
30,018
35,480
16.474
17.181
11.359
18.102
12.622 183
491124

MAIDSTONE WEST DISTRicr scour COUNCIL
Registered Charity No 1022011
Independent exarnlnerfs feport to the trustees of Maldstone West Dlstrlrt Scout c(￿nd1
I report to the trustees on my examination of the accounts of the Maidstone West District Scout
Council for the year ended 31 March 2021.
R•sponslbllltles and basls of report
As the charity trustees of the Maidstone West District Scout Council you are responsible for the
preparation of the accounts in accordance with the requirements of the Charities Act 20111'the
ACYI.
I report in respect of my examination of the Maidstone West Distrirt Scout Council accounts carried
out under section 145 of the 2011 Act and in carrying Out my examination I have followed all the
applicable Directions given by the Charity Commission under section 1451Sllbl of the Act.
Independent examlnrfs ststement
I have completed my examination. I confirm that no material matters have come to my attention in
connects'on with the examination 8ivin8 me cause to believe that in any material respect:
accounting records were not kept in respert of the Maidstone West District Scout Council as
required by section 130 of the Act,. or
the accounts do not accord with those records- or
I have no concerns and have come across no other rnatters in connertion wth the examination to
which attention should be drawn in this report in order to enable a proper understandin8 of the
accounts to be reached.
SIgned.'Jw￿KeeP
Relevant professional qualification or membership of professional bodies.. ACA
Address: 6 Lambourne Drive, Kings Hill, West M•llin8 ME19 4FN
Date.. 20 september 2021

MAIDSTONE WEST DISTRICT SCOUT COUNCIL Registered Charity No 1022011 

## **Independent examiner’s report to the trustees of Maidstone West District Scout Council** 

I report to the trustees on my examination of the accounts of the Maidstone West District Scout Council for the year ended 31 March 2021. 

## **Responsibilities and basis of report** 

As the charity trustees of the Maidstone West District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Maidstone West District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

- accounting records were not kept in respect of the Maidstone West District Scout Council  as required by section 130 of the Act; or 

- the accounts do not accord with those records; or 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Signed: Jason Keeping 

Relevant professional qualification or membership of professional bodies: ACA Address: 6 Lambourne Drive, Kings Hill, West Malling ME19 4FN Date:   20 September 2021