BUCKINGHAM PRE-SCHOOL PLAYGROUP -
MINUTES FROM AGM WEDNESDAY 5[TH] MAY 2021
IN ATTENDANCE: Karen Clarke, Carol Matanda, Katie Hassell, Hazel Cory, Molly Clarke, Chris Fox, John Matanda, Bob Hutt, Louise Green, Vicky Warren.
APOLOGIES: Roger Shelton, Polly Mullins, Rachel Lees, Kirsty Parkin, Laura Watts.
LEADER’S REPORT
Karen started the meeting with a recap of how things have been at Pre-School during the pandemic.
From September 2019 – March 2020 Pre-School ran as normal until we closed for the first lockdown in March 2020. During that period we kept in touch will all families fortnightly sending activities and updates throughout.
Pre-School re-opened on the 8[th] June 2020 with reduced sessions and fewer children.
We focused on “Team School” transitions until we closed in July 2020 for the summer break.
In September 2020 we opened up in full until the Christmas break.
In January 2021 we entered another lockdown and Pre-School opened on Tuesdays, Wednesdays & Thursdays for children who wanted to attend. Karen, Carol, and Katie ran these sessions together. This was a stressful time as information from County was scarce and Staff had no access to Lateral Flow Tests at that time.
Pre-School re-opened fully on the 8[th] March 2021 with Staff accessing Lateral Flow Tests twice a week initially at the Swan Pool Leisure Centre until they were finally delivered to the setting so Staff could access them at home.
After the Easter break we have employed Brogan and have 2 Students with us on placement from MK College.
Karen thanked all Staff, parents & families for their support through a very difficult year when staff felt very vulnerable. She is proud of the Team and the measures that were put in place which enabled us to run throughout and we have managed to keep everyone safe. We really hope this will continue until we are fully out of this pandemic.
Moving forward we have 35 children on the books with new visits each week. We have limited any further new starters until September 2021 to enable us to fully settle the new starters we currently have. We have been advised to expect the settling-in period to take longer in some cases as most of these children have not been away from their parents or away from their homes for the past year. We have found that in some cases this has certainly been true. Also we wish to give our Team School children the best possible transition and ensure they are school ready for September. Any new families signing up after visits will be held on a waiting list for September.
Karen indicated that she would like to have the living eggs again but needed to speak with the Treasurer before taking this further as it is an expensive project.
We hope to do the sponsored skills fundraiser after the May half term to generate some much-needed funds for new resources.
Staff also have reports, Transition reports and leavers gifts to organise in the last half term too.
We have 11 children moving on to School and we are currently collating September lists but have every reason to be optimistic about September as numbers are looking good at present.
A new EYFS framework is due in September 2021 and resources, and on-line training have been booked.
CHAIRPERSON’S REPORT
Chris thanked everyone for attending especially on Teams as a face to face meeting would have been preferrable.
Chris thanked the Team for their hard work and dedication to keeping Pre –School open during a difficult time. He is proud to be associated with Playgroup and the local community it serves.
He thanked the Committee and in particular John who as Health & Safety Officer reviewed the Covid procedures along with Karen regularly to ensure we were doing all we could to keep everyone safe.
Chris thanked parents for their support to Pre-School in following the guidelines set and is pleased our numbers remain good moving forward.
Karen confirmed Brogan is fully qualified and the Students are working towards a qualification -Amelia (Level 3) and Katherine (Level 2).
TREASURERS REPORT
Roger was unable to attend in person so Chris read out the report, a copy of which is attached to these minutes.
VOTING
Committee members voted to remain Chris Fox, Roger Shelton, John Matanda, Louise Green, Vicky Warren, Steve Warren, Laura fox and Bob Hutt.
Kirsty Parkin stepped down as Secretary to be a Committee Member only.
Rachel Lees has stepped down as Finley will be leaving to go to School.
Molly Clarke was voted on as Secretary and Laura Watts voted on as a Parent Committee Member.
There is another possible Parent Member but due to illness we have been unable to confirm this at present.
A general newsletter will be sent out in the next couple of weeks which will invite other parents to consider joining.
A Covid review will take place over the summer break to discuss how we move forward for September 2021.
Chris drew the AGM to a close.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mambgr8 of Buckingham Pre-school Playgroup On accounts for the year ended 31° August 2020 Charity no (if any 1021859 Set out on pages Ir6)m&mhér ie IrcJ',&dp the pB9e umrs of additional shee'.$1 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 31" August 2020. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Chartties Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerf8 8tatsment Come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records vMre not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting r8cords; or the accounts did not comply with the applicable requirements concerning the fomi and Gontent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter conSided as part of an independent examination. I have no conM$ and have come across no other matters in connection with the 8xamination to which attention should be drawn in this report in order to enable a proper understanding of the a¢¢ounts to be reached. ' Pl88se delete the words in the brackets rf they do not apply. Signed: Dato: 9 June 2021 Nam•: Henry Cooper, on bèhalf of Birchcooper Accounting Services Limited Relevant professlonal qualrfiG*ion(sl or body (If any): FMA4T Address: Midsummer Court, 314 Midsummer Boulevard Milton Keyn83, MK9 2UB IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for gxaminersj. Glve here brfef details of any items that the examinerwishos to disclose. None IER Oct 2018
| Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
|---|---|---|---|
2020 11468 49516 599 67 30 6926 25 52 68683 802 153 275 0 0 48749 1544 1392 51685 7847 1314 192 72 0 -15 294 616 210 388 26 328 174 0 115 10 64486 4197 55579 59776 44897 14836 43 59776 |
|||
| 88823 | |||
| 3441 52138 |
|||
| 55579 | |||
| 40707 14811 61 |
|||
| 55579 |
3
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl mambgr8 of Buckingham Pre-school Playgroup On accounts for the year ended 31° August 2020 Charity no (if any 1021859 Set out on pages Ir6)m&mhér ie IrcJ',&dp the pB9e umrs of additional shee'.$1 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 31" August 2020. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Chartties Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerf8 8tatsment Come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records vMre not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting r8cords; or the accounts did not comply with the applicable requirements concerning the fomi and Gontent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter conSided as part of an independent examination. I have no conM$ and have come across no other matters in connection with the 8xamination to which attention should be drawn in this report in order to enable a proper understanding of the a¢¢ounts to be reached. ' Pl88se delete the words in the brackets rf they do not apply. Signed: Dato: 9 June 2021 Nam•: Henry Cooper, on bèhalf of Birchcooper Accounting Services Limited Relevant professlonal qualrfiG*ion(sl or body (If any): FMA4T Address: Midsummer Court, 314 Midsummer Boulevard Milton Keyn83, MK9 2UB IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for gxaminersj. Glve here brfef details of any items that the examinerwishos to disclose. None IER Oct 2018
| Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
Buckingham Pre-School Playgroup Income and Expenditure Statement For the Year ended 31st August 2020 Income 2020 2019 Income Fees 11468 11689 Bucks CC 49516 77936 Fundraising 599 2346 Milk Rebate 67 164 T Shirt and Uniform Sale 30 75 Grants 6926 Interest Received 25 28 Xmas Party 52 26 68683 92264 Expenditure Expenditure Consumables 802 1082 T Shirt and Uniform 153 125 Equipment Purchases 275 1776 Large Equipment 0 2504 Special Equipment 0 305 Wages 48749 61730 Paye 1544 4664 Pension 1392 51685 1608 68002 Rent 7847 10767 Accountancy 1314 1223 Printing Postage and Stationary 192 167 Telephone 72 95 Travel Expenses 0 56 Staff Training -15 410 Additional Learning items 294 294 Insurance 616 607 Licence and Subscriptions 210 170 Cleaning and Hygiene 388 115 CRB Checks 26 65 Snacks and Milk 328 499 Computerr Software 174 213 Entertainment 0 150 Staff Entertainment 115 156 Gifts 10 42 64486 88823 Total income less expenditure 4197 3441 Bank and cash balances 31 August 2019 55579 52138 59776 55579 Rerpresented by General Fund 44897 40707 Reserve 14836 14811 Cash 43 61 59776 55579 |
|---|---|---|---|
2020 11468 49516 599 67 30 6926 25 52 68683 802 153 275 0 0 48749 1544 1392 51685 7847 1314 192 72 0 -15 294 616 210 388 26 328 174 0 115 10 64486 4197 55579 59776 44897 14836 43 59776 |
|||
| 88823 | |||
| 3441 52138 |
|||
| 55579 | |||
| 40707 14811 61 |
|||
| 55579 |
3