## **BUCKINGHAM PRE-SCHOOL PLAYGROUP -**
## **MINUTES FROM AGM WEDNESDAY 5[TH] MAY 2021**
**IN ATTENDANCE:** Karen Clarke, Carol Matanda, Katie Hassell, Hazel Cory, Molly Clarke, Chris Fox, John Matanda, Bob Hutt, Louise Green, Vicky Warren.
**APOLOGIES:** Roger Shelton, Polly Mullins, Rachel Lees, Kirsty Parkin, Laura Watts.
## **LEADER’S REPORT**
Karen started the meeting with a recap of how things have been at Pre-School during the pandemic.
From September 2019 – March 2020 Pre-School ran as normal until we closed for the first lockdown in March 2020. During that period we kept in touch will all families fortnightly sending activities and updates throughout.
Pre-School re-opened on the 8[th] June 2020 with reduced sessions and fewer children.
We focused on “Team School” transitions until we closed in July 2020 for the summer break.
In September 2020 we opened up in full until the Christmas break.
In January 2021 we entered another lockdown and Pre-School opened on Tuesdays, Wednesdays & Thursdays for children who wanted to attend. Karen, Carol, and Katie ran these sessions together. This was a stressful time as information from County was scarce and Staff had no access to Lateral Flow Tests at that time.
Pre-School re-opened fully on the 8[th] March 2021 with Staff accessing Lateral Flow Tests twice a week initially at the Swan Pool Leisure Centre until they were finally delivered to the setting so Staff could access them at home.
After the Easter break we have employed Brogan and have 2 Students with us on placement from MK College.
Karen thanked all Staff, parents & families for their support through a very difficult year when staff felt very vulnerable. She is proud of the Team and the measures that were put in place which enabled us to run throughout and we have managed to keep everyone safe. We really hope this will continue until we are fully out of this pandemic.
Moving forward we have 35 children on the books with new visits each week. We have limited any further new starters until September 2021 to enable us to fully settle the new starters we currently have. We have been advised to expect the settling-in period to take longer in some cases as most of these children have not been away from their parents or away from their homes for the past year. We have found that in some cases this has certainly been true. Also we wish to give our Team School children the best possible transition and ensure they are school ready for September. Any new families signing up after visits will be held on a waiting list for September.
Karen indicated that she would like to have the living eggs again but needed to speak with the Treasurer before taking this further as it is an expensive project.
We hope to do the sponsored skills fundraiser after the May half term to generate some much-needed funds for new resources.
Staff also have reports, Transition reports and leavers gifts to organise in the last half term too.
We have 11 children moving on to School and we are currently collating September lists but have every reason to be optimistic about September as numbers are looking good at present.
A new EYFS framework is due in September 2021 and resources, and on-line training have been booked.
## **CHAIRPERSON’S REPORT**
Chris thanked everyone for attending especially on Teams as a face to face meeting would have been preferrable.
Chris thanked the Team for their hard work and dedication to keeping Pre –School open during a difficult time. He is proud to be associated with Playgroup and the local community it serves.
He thanked the Committee and in particular John who as Health & Safety Officer reviewed the Covid procedures along with Karen regularly to ensure we were doing all we could to keep everyone safe.
Chris thanked parents for their support to Pre-School in following the guidelines set and is pleased our numbers remain good moving forward.
Karen confirmed Brogan is fully qualified and the Students are working towards a qualification -Amelia (Level 3) and Katherine (Level 2).
## **TREASURERS REPORT**
Roger was unable to attend in person so Chris read out the report, a copy of which is attached to these minutes.
## **VOTING**
Committee members voted to remain Chris Fox, Roger Shelton, John Matanda, Louise Green, Vicky Warren, Steve Warren, Laura fox and Bob Hutt.
Kirsty Parkin stepped down as Secretary to be a Committee Member only.
Rachel Lees has stepped down as Finley will be leaving to go to School.
Molly Clarke was voted on as Secretary and Laura Watts voted on as a Parent Committee Member.
There is another possible Parent Member but due to illness we have been unable to confirm this at present.
A general newsletter will be sent out in the next couple of weeks which will invite other parents to consider joining.
A Covid review will take place over the summer break to discuss how we move forward for September 2021.
Chris drew the AGM to a close.
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
mambgr8 of
Buckingham Pre-school Playgroup
On accounts for the year
ended
31° August 2020
Charity no
(if any
1021859
Set out on pages
Ir6)m&mhér ie IrcJ',&dp the pB9e *um*rs of additional shee'.$1
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust.) for the year ended 31" August 2020.
Responsibilities and
basis of report
As the charity's trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Chartties Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
Independent I have completed my examination. I confimi that no material matters have
examinerf8 8tatsment Come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records vMre not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting r8cords; or
the accounts did not comply with the applicable requirements
concerning the fomi and Gontent of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Yrue and fair, view which is not a matter
conSided as part of an independent examination.
I have no conM$ and have come across no other matters in connection
with the 8xamination to which attention should be drawn in this report in
order to enable a proper understanding of the a¢¢ounts to be reached.
' Pl88se delete the words in the brackets rf they do not apply.
Signed:
Dato:
9 June 2021
Nam•:
Henry Cooper, on bèhalf of Birchcooper Accounting Services Limited
Relevant professlonal
qualrfiG*ion(sl or body
(If any):
FMA4T
Address:
Midsummer Court, 314 Midsummer Boulevard
Milton Keyn83, MK9 2UB
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for gxaminersj.
Glve here brfef details of
any items that the
examinerwishos to
disclose.
None
IER
Oct 2018
|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|
|---|---|---|---|
||
2020
11468
49516
599
67
30
6926
25
52
68683
802
153
275
0
0
48749
1544
1392
51685
7847
1314
192
72
0
-15
294
616
210
388
26
328
174
0
115
10
64486
4197
55579
59776
44897
14836
43
59776|||
|||||
||||88823|
||||3441
52138|
||||55579|
||||40707
14811
61|
||||55579|
3
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
mambgr8 of
Buckingham Pre-school Playgroup
On accounts for the year
ended
31° August 2020
Charity no
(if any
1021859
Set out on pages
Ir6)m&mhér ie IrcJ',&dp the pB9e *um*rs of additional shee'.$1
I report to the trustees on my examination of the accounts of the above
charity (Yhe Trust.) for the year ended 31" August 2020.
Responsibilities and
basis of report
As the charity's trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Chartties Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
Independent I have completed my examination. I confimi that no material matters have
examinerf8 8tatsment Come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records vMre not kept in accordance with section 130
of the Charities Act., or
the accounts did not accord with the accounting r8cords; or
the accounts did not comply with the applicable requirements
concerning the fomi and Gontent of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Yrue and fair, view which is not a matter
conSided as part of an independent examination.
I have no conM$ and have come across no other matters in connection
with the 8xamination to which attention should be drawn in this report in
order to enable a proper understanding of the a¢¢ounts to be reached.
' Pl88se delete the words in the brackets rf they do not apply.
Signed:
Dato:
9 June 2021
Nam•:
Henry Cooper, on bèhalf of Birchcooper Accounting Services Limited
Relevant professlonal
qualrfiG*ion(sl or body
(If any):
FMA4T
Address:
Midsummer Court, 314 Midsummer Boulevard
Milton Keyn83, MK9 2UB
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for gxaminersj.
Glve here brfef details of
any items that the
examinerwishos to
disclose.
None
IER
Oct 2018
|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|**Buckingham Pre-School Playgroup**
**Income and Expenditure Statement For the Year ended 31st August 2020**
**Income**
2020
2019
Income
Fees
11468
11689
Bucks CC
49516
77936
Fundraising
599
2346
Milk Rebate
67
164
T Shirt and Uniform Sale
30
75
Grants
6926
Interest Received
25
28
Xmas Party
52
26
68683
92264
**Expenditure**
Expenditure
Consumables
802
1082
T Shirt and Uniform
153
125
Equipment Purchases
275
1776
Large Equipment
0
2504
Special Equipment
0
305
Wages
48749
61730
Paye
1544
4664
Pension
1392
51685
1608
68002
Rent
7847
10767
Accountancy
1314
1223
Printing Postage and Stationary
192
167
Telephone
72
95
Travel Expenses
0
56
Staff Training
-15
410
Additional Learning items
294
294
Insurance
616
607
Licence and Subscriptions
210
170
Cleaning and Hygiene
388
115
CRB Checks
26
65
Snacks and Milk
328
499
Computerr Software
174
213
Entertainment
0
150
Staff Entertainment
115
156
Gifts
10
42
64486
88823
Total income less expenditure
4197
3441
Bank and cash balances 31 August 2019
55579
52138
59776
55579
Rerpresented by
General Fund
44897
40707
Reserve
14836
14811
Cash
43
61
59776
55579|
|---|---|---|---|
||
2020
11468
49516
599
67
30
6926
25
52
68683
802
153
275
0
0
48749
1544
1392
51685
7847
1314
192
72
0
-15
294
616
210
388
26
328
174
0
115
10
64486
4197
55579
59776
44897
14836
43
59776|||
|||||
||||88823|
||||3441
52138|
||||55579|
||||40707
14811
61|
||||55579|
3