TRUSTEES REPORT FOR SGM 1[ST] DECEMBER 2022
The Trustees held a Meeting on 28[th] November 2022.
The Trustees are myself as Chairman, Ann Carter and Peter Watson.
The Meeting noted the Changes to the Charity Act 2022, having received an
e-mail on 4[th] November 2022.
A discussion was held to approve the RCCN Accounts for 2021-2022.
It was noted that usually the Accounts have been prepared by September at the latest.
To meet our responsibilities, The Trustees have reviewed and agreed all payments however small they might be, which the Treasurer has requested so that the wishes of the Immediate Past President could be met.
Next a discussion regarding the allocation of Trust Fund Money for Charities and Contributions donated by Immediate Past President Geoff Fox.
The Balance Sheet showed that the Trust Fund Account had £29,680.71 of unrestricted money available for allocation on 30[th] June 2022.
£4000 of unrestricted funds, as agreed at the SGM in December 2021 needed to be carried over to next year, so £25,680.71 was available for the immediate Past President’s Charities.
The Charities are as follows.
Sue Ryder £10,000 Community Service Committee £1,350.00
Midlands Air Ambulance £4,000 International Committee £1,350.00 Motor Neurone Disease £3,000 Ukraine £3,000 LINC £2000
The Trustees felt that the allocation of monies to Community and International should not set a precedent but be regarded as a one-off decision which the Immediate Past President was able to justify.
The Trustees approved the charity payments which the Immediate Past President wishes to make from the Trust Account and recommends the President and the Council approve this statement.
However, I understand that several members have suggested that we should get these payments ratified by a formal vote at this time. So,
The motion for the Membership to accept that the Trust Fund payments for the IPP charities as previously stated should now be paid.
Proposer Seconder
Please vote with a show of hands if you agree?
Anyone against
Thank you. I will now ask the Treasurer to issue the cheques when convenient.
At the AGM 16[th] June 2022, The Trustees requested the Council to consider changing the three-year term of office to five years for all future Trustee appointments. The reason we gave was due to the difficulties with Bank Administration and the reluctance of members to step up to the challenge of being a responsible Trustee. We do not think this request has been discussed by Council.
At the SGM 16[th] December 2021, it was agreed that the existing Trustees should be requested to stay in office for one more year. As a result, I will have been a Trustee for four years by June 2023. The Council will have to discuss this matter and make some decisions regarding the timing of future appointments.
That concludes the Trustees Report.
| ROTARY CLUB OF CHELTENHAM NORTH INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 30TH JUNE 2022 |
|||
|---|---|---|---|
| GENERAL ACCOUNT | |||
| 2022 £ £ 4,415.00 445.00 4,860.00 |
2021 £ |
||
| INCOME Subscriptions Contributions to 50th celebration |
|||
4,860.00 |
6,030.00 |
||
| LESS District and RIBI fees |
|||
| 2,897.75 | 4,023.80 | ||
| Rotary Foundation contributions | - | - | |
| 2,897.75 | 4,023.80 |
||
| Net Club subscriptions (Includes contributions to speaker costs) |
1,962.25 | 2,006.20 |
|
| Donation Net District Refund 50th celebration Vineyard visit Less Vineyard deposit Meal profits / losses |
67.00 | 500.00 | |
| - | |||
| 3602.75 380.00 -380.00 -10.45 |
|||
| - | |||
| 5,621.55 | 2,506.20 |
||
| LESSEXPENDITURE President's allowance (donated to Trust Fund) Gifts and gratuities 50th Celebration Badges,engraving etc. Printing and stationery Satellite club District and other websites Treasurer's expenses Speaker fee for Charity Zoom |
|||
| 250.00 241.00 5,379.99 22.33 72.09 44.05 78.78 22.10 210.00 - |
250.00 | ||
| 42.94 | |||
| - | |||
| 182.45 | |||
| - | |||
| - | |||
| 50.00 | |||
| 19.49 | |||
| 50.00 | |||
| 143.88 | |||
| 6,320.34 | 738.76 |
||
| SURPLUS FOR THE YEAR | - 698.79 |
1,767.44 |
|
| ROTARY CLUB OF CHELTENHAM NORTH BALANCE SHEET AS AT 30TH JUNE 2022 |
ROTARY CLUB OF CHELTENHAM NORTH BALANCE SHEET AS AT 30TH JUNE 2022 |
|||
|---|---|---|---|---|
| 2022 2021 |
||||
| General Fund | ||||
| Bank balance Cash in hand (dining) Preprepayment Woodchester visit C/F to 2022/2023 Website prepaid Less accruals due to Trust Fund Subscription part prepaid for 2022/2023 |
4,099.49 | 4,609.78 |
||
| 38.50 | ||||
| - 40.00 50.00 - 50.00 - 10.00 |
50.00 |
|||
50.00 |
||||
| 4,049.49 | 4,748.28 |
|||
| Trust Fund | ||||
| Bank balances Due from general account Deposit paid for carol concert Expenditure for wine festival carried forward to 2022 Wine Festival ticket sales and exhibitor fees in advance |
33,811.83 50.00 283.50 1,592.00 - 4,652.08 |
14,536.55 | ||
| 274.50 | ||||
| 5,013.93 | ||||
| - 9,290.83 |
||||
| 31,085.25 | 10,534.15 | |||
| 35,134.74 | 15,282.43 | |||
| REPRESENTED BY General Fund |
||||
| Balance 1st. July 2021 Surplus for the year |
4,748.28 - 698.79 |
2,980.84 | ||
| 1,767.44 | ||||
| 4,049.49 | 4,748.28 |
|||
| Trust Fund | Restricted Unrestricted 1,835.24 8,698.91 - 430.70 20,981.80 |
|||
| Balance 1st. July 2021 Surplus (Deficit)for the year |
10,534.15 | 11,678.01 | ||
| 20,551.10 | - 1,143.86 |
|||
| 1,404.54 29,680.71 |
31,085.25 | 10,534.15 | ||
| 35,134.74 | 15,282.43 | |||
| £ 334.97 450.00 387.50 12.50 180.00 14.57 25.00 |
||||
| Trees Kids Out International Community Service Ukraine SIAB Other |
||||
| INDEPENDENT EXAMINER'S REPORT | ||||
| I have examined the Accounts and Balance Sheet of the Rotary Club of Cheltenham North for the year ended 30th June 2022. | ||||
| In my opinion they are in accordance with the books of account and show a true and fair view of the transactions during the year. | ||||
| 10 October 2022 S F WOOD |
| ROTARY CLUB OF CHELTENHAM NORTH INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 30TH JUNE 2022 TRUST ACCOUNT charity no. 1021635 |
|||
|---|---|---|---|
| Restricted Unrestricted 2022 2021 £ £ £ £ £ 500.00 Shelterbox raffle 1,244.00 8,274.00 9,552.00 5,950.00 Ukraine 580.00 Open Door |
|||
| INCOME Members' Donations |
|||
| Mile of Coins Trees - BBB Grants Trees - other income Gin Evening Bucket Collection - Ukraine D1100 Grant - CC Bus |
50.00 6,900.00 1,931.00 |
50.00 6,900.00 1,931.00 |
|
| 473.90 | |||
| 26,043.56 | 26,043.56 | ||
| 750.00 | |||
| Wine Festival surplus | 11,302.40 | 11,302.40 -336.00 |
|
| Carol Concert surplus Solar Aid Auctions -School in a Bag Gift aid Fireworks Sundry Donations Kids Out Community Service International |
3,653.16 | 3,653.16 | |
| 1,207.00 SIAB | 1,207.00 4,001.00 2,091.26 3,000.00 429.33 175.24 450.00 12.50 12.50 |
||
| 2,091.26 3,000.00 424.33 SIAB 5.00 450.00 12.50 12.50 |
|||
| 44,060.89 21,295.82 |
65,356.71 14,616.14 |
||
| LESS EXPENDITURE Ukraine - Shelterbox £1200, rest Br. Red Cross Shelterbox - Raffle Glos Young Carers LINC Trees School in a bag Community Connexions Bus Refunds Food Bank - CCP Open Door Marie Curie Kids out Longfield Hospice Other - Mile of Coins |
|||
| 65,356.71 | |||
| 31,813.56 31,813.56 500.00 500.00 |
|||
| 500.00 | |||
| 350.00 | |||
| 8,536.03 8,536.03 2,700.00 2,700.00 267.00 132.00 399.00 |
|||
| 4,050.00 | |||
| 9,500.00 | |||
| 600.00 | |||
| 625.00 82.02 707.02 |
|||
| 50.00 | |||
| 460.00 | |||
| 100.00 100.00 50.00 50.00 |
|||
| 250.00 | |||
| 44,491.59 314.02 |
44,805.61 15,760.00 |
||
| SURPLUS FOR THE YEAR (deficit last year) | -430.70 20,981.80 |
20,551.10 -1,143.86 |
|
| NOTE: Gift Aid received in relation to Restricted captions has been added to income for for the relevant caption. |
INDEPENDENT EXAMINER’S REPORT
I have examined the Accounts and Balance Sheet of the Rotary Club of Cheltenham North for the year ended 30th June 2022.
In my opinion they are in accordance with the books of account and show a true and fair view of transactions during the year.
10 October 2022 S F Wood