## **TRUSTEES REPORT FOR SGM 1[ST] DECEMBER 2022**
The Trustees held a Meeting on 28[th] November 2022.
The Trustees are myself as Chairman, Ann Carter and Peter Watson.
The Meeting noted the Changes to the Charity Act 2022, having received an
e-mail on 4[th] November 2022.
A discussion was held to approve the RCCN Accounts for 2021-2022.
It was noted that usually the Accounts have been prepared by September at the latest.
To meet our responsibilities, The Trustees have reviewed and agreed all payments however small they might be, which the Treasurer has requested so that the wishes of the Immediate Past President could be met.
Next a discussion regarding the allocation of Trust Fund Money for Charities and Contributions donated by Immediate Past President Geoff Fox.
The Balance Sheet showed that the Trust Fund Account had £29,680.71 of unrestricted money available for allocation on 30[th] June 2022.
£4000 of unrestricted funds, as agreed at the SGM in December 2021 needed to be carried over to next year, so £25,680.71 was available for the immediate Past President’s Charities.
The Charities are as follows.
Sue Ryder £10,000 Community Service Committee £1,350.00
Midlands Air Ambulance £4,000 International Committee £1,350.00 Motor Neurone Disease £3,000 Ukraine £3,000 LINC £2000
The Trustees felt that the allocation of monies to Community and International should not set a precedent but be regarded as a one-off decision which the Immediate Past President was able to justify.
The Trustees approved the charity payments which the Immediate Past President wishes to make from the Trust Account and recommends the President and the Council approve this statement.
However, I understand that several members have suggested that we should get these payments ratified by a formal vote at this time. So,
The motion for the Membership to accept that the Trust Fund payments for the IPP charities as previously stated should now be paid.
Proposer Seconder
Please vote with a show of hands if you agree?
Anyone against
Thank you. I will now ask the Treasurer to issue the cheques when convenient.
At the AGM 16[th] June 2022, The Trustees requested the Council to consider changing the three-year term of office to five years for all future Trustee appointments. The reason we gave was due to the difficulties with Bank Administration and the reluctance of members to step up to the challenge of being a responsible Trustee. We do not think this request has been discussed by Council.
At the SGM 16[th] December 2021, it was agreed that the existing Trustees should be requested to stay in office for one more year. As a result, I will have been a Trustee for four years by June 2023. The Council will have to discuss this matter and make some decisions regarding the timing of future appointments.
That concludes the Trustees Report.
|**ROTARY CLUB OF CHELTENHAM NORTH**
**INCOME AND EXPENDITURE ACCOUNT**
**YEAR ENDED 30TH JUNE 2022**||||
|---|---|---|---|
|||||
|||||
|||||
|**GENERAL ACCOUNT**||||
|||||
||2022
£
£
4,415.00
445.00
4,860.00||2021
£|
|**INCOME**
Subscriptions
Contributions to 50th celebration||||
|||||
|||
4,860.00|
6,030.00|
|||||
|LESS
District and RIBI fees||||
||2,897.75||4,023.80|
|||||
|Rotary Foundation contributions|-||-|
|||2,897.75|
4,023.80|
|||||
|Net Club subscriptions
(Includes contributions to speaker costs)||1,962.25|
2,006.20|
|||||
|||||
|Donation
Net District Refund
50th celebration
Vineyard visit
Less Vineyard deposit
Meal profits / losses|67.00||500.00|
||||-|
||3602.75
380.00
-380.00
-10.45|||
|||||
|||||
||||-|
|||5,621.55|
2,506.20|
|LESS**EXPENDITURE**
President's allowance (donated to Trust Fund)
Gifts and gratuities
50th Celebration
Badges,engraving etc.
Printing and stationery
Satellite club
District and other websites
Treasurer's expenses
Speaker fee for Charity
Zoom||||
||250.00
241.00
5,379.99
22.33
72.09
44.05
78.78
22.10
210.00
-||250.00|
||||42.94|
||||-|
||||182.45|
||||-|
||||-|
||||50.00|
||||19.49|
||||50.00|
||||143.88|
|||6,320.34|
738.76|
|||||
|||||
|**SURPLUS FOR THE YEAR**||-
698.79|
1,767.44|
|||||
|||||
|||||
|**ROTARY CLUB OF CHELTENHAM NORTH**
**BALANCE SHEET**
**AS AT 30TH JUNE 2022**|**ROTARY CLUB OF CHELTENHAM NORTH**
**BALANCE SHEET**
**AS AT 30TH JUNE 2022**||||
|---|---|---|---|---|
||||||
||||||
||||2022
2021||
|General Fund|||||
|Bank balance
Cash in hand (dining)
Preprepayment Woodchester visit C/F to 2022/2023
Website prepaid
Less accruals due to Trust Fund
Subscription part prepaid for 2022/2023|||4,099.49|
4,609.78|
|||||38.50|
||||-
40.00
50.00
-
50.00
-
10.00|
50.00|
|||||
50.00|
||||||
||||||
||||||
||||4,049.49|
4,748.28|
|Trust Fund|||||
|Bank balances
Due from general account
Deposit paid for carol concert
Expenditure for wine festival carried forward to 2022
Wine Festival ticket sales and exhibitor fees in advance||33,811.83
50.00
283.50
1,592.00
- 4,652.08||14,536.55|
||||||
|||||274.50|
|||||5,013.93|
|||||-
9,290.83|
||||||
||||31,085.25|10,534.15|
||||35,134.74|15,282.43|
|**REPRESENTED BY**
General Fund|||||
||||||
|Balance 1st. July 2021
Surplus for the year||4,748.28
-
698.79||2,980.84|
|||||1,767.44|
||||4,049.49|
4,748.28|
|Trust Fund|Restricted
Unrestricted
1,835.24
8,698.91
-
430.70
20,981.80||||
|Balance 1st. July 2021
Surplus (Deficit)for the year||10,534.15||11,678.01|
|||20,551.10||-
1,143.86|
||1,404.54
29,680.71||31,085.25|10,534.15|
||||35,134.74|15,282.43|
||£
334.97
450.00
387.50
12.50
180.00
14.57
25.00||||
|Trees
Kids Out
International
Community Service
Ukraine
SIAB
Other|||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|**INDEPENDENT EXAMINER'S REPORT**|||||
||||||
|I have examined the Accounts and Balance Sheet of the Rotary Club of Cheltenham North for the year ended 30th June 2022.|||||
||||||
|In my opinion they are in accordance with the books of account and show a true and fair view of the transactions during the year.|||||
||||||
||||||
|10 October 2022
S F WOOD|||||
|**ROTARY CLUB OF CHELTENHAM NORTH**
**INCOME AND EXPENDITURE ACCOUNT**
**YEAR ENDED 30TH JUNE 2022**
**TRUST ACCOUNT charity no. 1021635**||||
|---|---|---|---|
|||||
|||||
|||||
||Restricted
Unrestricted
2022
2021
£
£
£
£
£
500.00 Shelterbox raffle
1,244.00
8,274.00
9,552.00
5,950.00 Ukraine
580.00 Open Door|||
|**INCOME**
Members' Donations||||
|||||
|||||
|||||
|Mile of Coins
Trees - BBB Grants
Trees - other income
Gin Evening
Bucket Collection - Ukraine
D1100 Grant - CC Bus|50.00
6,900.00
1,931.00|50.00
6,900.00
1,931.00||
|||473.90||
||26,043.56|26,043.56||
|||750.00||
|Wine Festival surplus|11,302.40|11,302.40
-336.00||
|Carol Concert surplus
Solar Aid
Auctions -School in a Bag
Gift aid
Fireworks
Sundry Donations
Kids Out
Community Service
International|3,653.16|3,653.16||
|||||
||1,207.00 SIAB|1,207.00
4,001.00
2,091.26
3,000.00
429.33
175.24
450.00
12.50
12.50||
||2,091.26
3,000.00
424.33 SIAB
5.00
450.00
12.50
12.50|||
||44,060.89
21,295.82|65,356.71
14,616.14||
|LESS
**EXPENDITURE**
Ukraine - Shelterbox £1200, rest Br. Red Cross
Shelterbox - Raffle
Glos Young Carers
LINC
Trees
School in a bag
Community Connexions Bus Refunds
Food Bank - CCP
Open Door
Marie Curie
Kids out
Longfield Hospice
Other - Mile of Coins||||
|||65,356.71||
||31,813.56
31,813.56
500.00
500.00|||
|||||
||||500.00|
||||350.00|
||8,536.03
8,536.03
2,700.00
2,700.00
267.00
132.00
399.00|||
||||4,050.00|
||||9,500.00|
||||600.00|
||625.00
82.02
707.02|||
||||50.00|
||||460.00|
||100.00
100.00
50.00
50.00|||
||||250.00|
||44,491.59
314.02|44,805.61
15,760.00||
|**SURPLUS FOR THE YEAR (deficit last year)**|-430.70
20,981.80|20,551.10
-1,143.86||
|||||
|**NOTE: Gift Aid received in relation to Restricted captions has been added to income for**
**for the relevant caption.**||||
## **INDEPENDENT EXAMINER’S REPORT**
I have examined the Accounts and Balance Sheet of the Rotary Club of Cheltenham North for the year ended 30th June 2022.
In my opinion they are in accordance with the books of account and show a true and fair view of transactions during the year.
10 October 2022 S F Wood