2023-07-31-accounts - Harrietsham Playgroup Association

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Trustees’ Annual Report for the period

From 1[st] August 2022 to 31[st] July 2023

Charity name: Harrietsham Playgroup Association

Charity registration number: 1021287

Objectives and Activities


Summary of the purposes of the charity as set out in its governing document	The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) instigating and adhering to and furthering the aims and objects of the Pre school Learning Alliance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Harrietsham Preschool provides funded and self-funded childcare for families in the area for ages 2-4, preparing children for entry into primary school. It also undertakes fundraising activities in order to help facilitate this provision and improve the learning experience of the children in attendance.

Summary of the purposes of
the charity as set out in its
governing document

The aims of the Pre-school are to enhance the
development and education of children primarily under
statutory school age by encouraging parents to
understand and provide for the needs of their children
through community groups and by:
(a) offering appropriate play, education and care facilities,
family learning and extended hours groups, together with
the right of parents to take responsibility for and to
become involved in the activities of such groups, ensuring
that such groups offer opportunities for all children
whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children
and their families and promoting public interest in and
recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and
objects of the Pre school Learning Alliance.

Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.

Harrietsham Preschool provides funded and self-funded
childcare for families in the area for ages 2-4, preparing
children for entry into primary school. It also undertakes
fundraising activities in order to help facilitate this
provision and improve the learning experience of the
children in attendance.

Achievements and Performance


Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	During the financial year 2022-23, Harrietsham Preschool provided high quality care to 39 local families. The staff worked incredibly hard to secure a ‘good’ Ofsted rating in November 2022. Parents have welcomed and praised a new curriculum introduced at the end of the academic year. As a result of our new curriculum have seen the children in our care grow in confidence and develop key skills. 2023 school leavers have experienced a smooth and effective transition into Reception.

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.

During the financial year 2022-23, Harrietsham
Preschool provided high quality care to 39 local families.
The staff worked incredibly hard to secure a ‘good’
Ofsted rating in November 2022.
Parents have welcomed and praised a new curriculum
introduced at the end of the academic year. As a result
of our new curriculum have seen the children in our care
grow in confidence and develop key skills.
2023 school leavers have experienced a smooth and
effective transition into Reception.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	This financial year Harrietsham Preschool has met our budget targets, ending the year with a small profit of £2029.40. This profit will be invested back into the charitable purposes of the Preschool including resources for the children, and will help the Preschool to meet increases in running and staffing costs forecast for 2023-24
Statement explaining the policy for holding reserves stating why they are held	We hold reserves to ensure that the Preschool can operate within our charitable purposes, and to ensure in worst case scenarios such as redundancy we can provide the required packages for our colleagues.
Amount of reserves held	£11,559.08
Explanation of any uncertainties about the charity continuing as a going concern	Coming into the new financial year, our key concern is the increase for staffing costs due to the minimum wage increase in April 2024, as well as changes to government funding due around this which remain unclarified at the time of writing. We are ensuring that we are looking at ways to reduce other overheads to mitigate any negative impact to our financial position.

Additional information (optional)

A description of the principal risks facing the charity	The principal risk facing the Preschool is financial, as described above.
Other	In November 2022 the longstanding Preschool Manager Susan Snoad moved on from Harrietsham Preschool to a new role elsewhere, and our new Preschool Manager Charlee Birkby, a Qualified Teacher, joined to lead the Preschool from January 2023.

Structure, Governance and Management

Structure, Governance	and Management
Type of governing document (trust deed, royal charter)	Pre-school Learning Alliance Model Pre-school Constitution 2011
How is the charity constituted? (e.g unincorporated association, CIO)	Unincorporated Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Election by Harrietsham Preschool Committee

Reference and Administrative details

Charity name	Harrietsham Playgroup Association
Other name the charity uses	“Harrietsham Preschool”
Registered charitynumber	1021287
Charity’s principal address	St John the Baptist Church, Marley Rd, Harrietsham, Maidstone ME17 1AX

List of Trustees

Trustee name	Office (if any)	Dates acted if not for whole year
Michael Johnson	Chair
Sophie Arthurs	Treasurer	Appointed 13 July2023
Richard Cast	(Former treasurer)	Resigned March 2023
Suzanna Gamwell	Secretary
Willow Burford
Charlee Birkby		Appointed 31 October 2022
Jo Humphries		Resigned October 2022
Rebecca Moran		Resigned October 2022
Jo Bradley		Resigned October 2022

Other optional information

The committee is taking steps to move from an Unincorporated Charity to an CIO model and anticipates that this transition will be completed in 2023-24.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Suzanna Gamwell Full name(s) Suzanna Gamwell Position (eg Secretary, Secretary Chair, etc) Date 24 January 2024

APPENDIX A: ANNUAL ACCOUNTS

Charity Number 1021287

Harrietsham Playgroup Association Accounts at Yearend 31st July 2023

INCOME FF2 EYE SENIF Parent Fees Fundraising Other / Admin Interest on Deposit EXPENDITURE Staff Costs Subscriptions Stationery Computer Expenses Premises Expenses Cleaning Food & Drink Toys / Books Bank Charges Rent Phone Advertising / Recruitment Training DBS Clothing / Uniform Accountant Insurance Waste Equipment Miscellaneous	Autumn Term Spring Term Summer Term 905.52 0.00 0.00 31,032.00 12,586.24 36,799.57 100.00 0.00 0.00 10,544.47 8,159.85 7,960.70 367.00 0.00 200.55 245.00 70.00 175.00 0.00 0.00 50.32 43,193.99 20,816.09 45,186.14 August September October 31,372.61 22,501.99 31,594.40 41.95 39.97 35.96 101.35 65.29 97.74 310.37 234.05 767.13 41.45 154.82 23.99 328.00 235.23 428.89 18.13 50.21 75.66 42.99 130.47 179.35 38.40 25.17 28.00 3,314.32 4,146.31 3,656.03 228.00 76.00 125.00 143.09 276.00 0.00 959.40 539.80 105.00 303.60 13.00 73.20 48.90 0.00 248.56 450.00 54.00 432.00 826.39 0.00 0.00 74.00 56.00 99.20 336.22 361.88 21.95 558.38 236.91 440.11 39,537.55 29,197.10 38,432.17	YTD 905.52 80,417.81 100.00 26,665.02 567.55 490.00 50.32
		109,196.22
		YTD 85,469.00 117.88 264.38 1,311.55 220.26 992.12 144.00 352.81 91.57 11,116.66 429.00 419.09 1,604.20 389.80 297.46 936.00 826.39 229.20 720.05 1,235.40
		107,166.82

Total Trading 3,656.44 (8,381.01) 6,753.97	2,029.40 Profit on trading 72,427.58 11,466.10 83,893.68 0.00 (2,029.40) 85,923.08 74,406.66 11,516.42 85,923.08

APPENDIX B: COPY OF INDEPENDENT EXAMINER'S REPORT CHARITY COMMISSION FOR ENGiAND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rgportto th• tru$teo81 momtsern ol HARRIEfsFWI PLAYGROUP A8S¢xiATION On accounts for th• yoor 31 JULY 2023 Charlty no Ill•nyl 1021287 S•t out on p•9•• I report to the tru8tee8 on my &inats dlh• a¢TrI8 ofth8 abov• thanty (Ihè Tru forth8 31107r2022. A5 the charty's truees, you are raswwble forth8 preparation ofthg accounts in accordonco the requirements ol th Charits Ac4 2011 R•8pon•lbllltlg• and l)asls of report I report in resp8cI of my examination ofthe Trrts lts carr out under S•thon 145 ofthe 2011 Act and In t4n9 oth my examinalTh, I have fo110%4d all applicae DirecJM gNen by Charty CommiM• under 8¢Gtn 14515llbl of Act. Ind•p•nd•nt I hav8 com•tea my •xamirtion I confirTft that no material matter8 ha •x4mln•P• •tstsm•nt come to my attenthon in conno¢tyon wrth the examthatr)n gives me cause to t•lVe that in. any mat¢nal reBFL#". the accounting records r¢ not in 130 ofthè Chsntss Act, or I have no conc•nYa and ha cc¥n• crther matt•rn in c¥)rw*on with Ihe txaminabon to which attention slwhy be in thii T8FQrt li ord8rtO 8nabl• a wopor uTrJerstanding ofthe accounts to be re•d. Slgn•d: 01111r2023 Nam•'. COLIN GOUGH R•l•v•nt prol•Mltsn•l glIClIonI•l or l>ody Addr•M.' 15 CRICKETERS CLOSE HARRIETSFIAM KENT ME17 1JQ IER Oct 2018

%oction 8 Di8elosure Only >mPte If the ¥xamiMr neeth lo hKJhlpJhl mat•rial matters nCern 188e CC32, In#*p8ndgnt examination of ¢harity accounts. directions and gurt1ance fOr•xamirj. Glve h•rn brl•f dotall• of any Itom• th•t th• oxamlnorwl•hM to dFsclo8•. IER Oct 201•

tharty Nun4r 1021ts7 INCOME FF2 15.52 31P32L Ico. IOy4.47 367.f 245.tK) .si A17AI ItK).t)J 26.66S.OZ 567.ss 90. YX32 12y6.24 SENIF 479957 o.fy) 7960.70 pat Fee5 Fundra1 Other/AdmlTr Intereston Deposlt ,159.85 70.IY) I75.• 50.32 4S.186.14 43.193.99 20.816.09 EXPENDrruRE Staff Cosrs Sub5crlptlon5 StatloThery Computèr Eipenses Premi5e5 Expenses Cleaning Food & Drfnk Toys/Boak5 Bank Charye5 REnt Phone Avert&1/ RecNrtment Trainin8 OB5 Clothin81 rM Acctsuntsnt Insuran W4sie Eguipment Mls¢dlaneous 3un.61 41.95 IO1J5 310.37 41.45 328.( 13 42.gj 22XI.99 39.97 65.29 234.05 154.82 235.13 SO.21 13Q47 25.17 4.146.31 76.W) 276. 539.80 13.LK) 314.40 35. 97.74 767.13 23.99 85,469.fyJ 117S8 264J8 13113S 220.26 992.12 144. 3S2JI 91.57 11.116.f 429.cil 4l9.(8 1.6rM.20 75.66 179JS 28. 3.656.LVJ 125.U> co 105.CJ 73.30 248.56 432AX) 3314.32 228.rL) 143.lyj 959.40 303.60 297.46 93&( 82639 450. 826.39 74.rKJ 336.22 558.38 39.537.5S 361J8 236.91 29,197.10 21.95 440.lt 38.432.17 720.05 1.235.40 t,166.82 Total TTadln8 3.656.44 18.381.011 6.753.97 3.029.4) Profrtw tra n,427.58 11,466.1 83J93.68 2.029_401 85.923.C* 74,.66 11,516.42 85.923.