South East Berkshire District Scout Council District Registration No: 10213 sou EAST BÉRKS The 45th Annual General Meeting Earleywood Scout Campsite Wednesday 24th September 2025 Annual Report of the District Trustee Board including the Annual Statement of Accounts Scouts
Table of Contents Distrlrt Lead Volunteers Review oAScoutlnq In South East Berkshire....................................... Annuol Statement of Accounts................................................................................................ Scrutineers Report: Earleywood Scout Campsite Accounts............................................................... Independent Examiners Report: South East Berkshire District Accounts........................................... Top Awards........................................................................................................................... 10 Membership Numbers and Growth....................................................................................... 10 Membership 2025....................................................................................-..................................... 10 Growth 2024 to 2025 (Censusl....................................................................................................... 10 Growth from 2018 to 2025............................................................................................................. 11 Programme Team................................................................................................................. 11 DistrirtArtivitySupport Sub-Team........................................................................................ 12 Earleywood........................................................................................................................... 13 Page 2 of 13 45th Annual General IettIn8- 24th September 2025
District Lead Volunteers Re"eW of Scouting in South East Berkshire In the last yearthe District Trustee Board has continued to focus on the Goals which we began in 2024 The Governance of the Groups within the District We reviewed the results of our Group Governance Questionnaire to assess compliance at group level. It gave us an indication of where each group was and we're pleased to say overallthe District was in a reasonable place Alex directly supported several of the groups through the transition from Exec to Trustee Board & helped them with theirAGM preparations You will have heardlwill shortly hear/read Helen's review for the tremendous support she and the Volunteer Development Team have also given to allthe groups to help them transition to the newway of Scouting over this year Earleywood transition &future plans Some progress has been made for Earleywood (see the separate report) & Berkshire County Scouts have formally agreed to the site being leased directly from Gilwell by SE and S Berkshire. Discussions with The Scout Association legal team regarding changing/extending the lease however were put on hold, due the amount of admin arising from compliance followingthe Coroner's Report from The Great Orme. The lease discussions will be resumed in 2026. Investment Plan The DistrictTrustee Board formally launched a scheme wherebygroups could applyfor project funding from the District for their own group. In the short term the District Trustee Board also offered each group £250 as a one-off payment. to buy somethingtheir group needed. All groups applied and many payments were spent on soft axe throwing kits {thankyou Costcol), tents, water heaters and other camping kit...so put to very good use. We also formalised the District's policy for Explorers participating in International Scouting events11096 towards the cost of the trip) Supporting Growth o In this time frame we opened A second Squirrel Drey & a second Beaver Colony at 1" Sunningdale A second Squirrel Drey at The Parks Squirrels at 1" Warfield Re-launch District Programme You have heardlwill shortly hearlread Derek's review of the great success this has been. All in all a very busyyearforthe Trustee Board on top of all The Scout Association changes. Yours in Scouting, Hilary &Alex Page 3 of 13 45th Annual General IAeetln8- 24th September 2025
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c(•dated Ac(wnts fixthe year tst Wl 24t0 31st 2025 ststèment of Assets and Liabilities 202412025 202312024 Dlstrlrt Exe¢utlve A¢¢ount Nat West current account £42,130.79 £36.530.75 £41,n4.05 £35.206.06 £76 930.11 Virgin Bank District Exec. movement in funds £1,731.43 £2,820.14 Re resents District Funds Reserved Funds International £45.783.98 £30,877.56 £2.(. £43,930.11 £28,¢.(1 £5.¢XK). £76 9>).11 D15tr1rt Acllve Supp(Kt Unlt Ifmelly Lxstsirt Fellqr•fihip) Nat West cuThentaccount £1.3T2.91 £5.391.65 3.55 £1.406.16 £5.368.68 £0.57 Virgin Money Cash in hand £6 76LII £6 775.41 DASU movement infunds £59.46 E•rleywood Armunt HSBC current account Stripe 8alance Cash in hand Cheques outstanding Cheques not cleared £63,516.98 £47,841.79 o. £iO.LTr) £47 851.79 Eorleywoodrnovement infunds £15.675.19 Re Transfer from Berkshire County Oeposits & Prepayrnents Accumulated Operating Income/Expenditure Restrirted reserves resents £6.413.89 £6,413.89 £49,637.25 £7,475.84 £33.253.16 £8.184.74 £47 851.79 Totsl Monetsry Assets £131 557.31 Pa8e6of 13 45th Annual General Meetlng- 24th September 2025
Sorthe 1st IXQ4tOJl4 PA15 Bank Interestlvuynl D15tvKt Capltation 1tr2S Don•tN>ns Sllesvf 8ad8 Oi5triCLCampa)14 AIpsJiNet Fund Mrr4ernentl O.W.69 £42X25 .O7Y. £4A6150 E4Z.Ii £153.YJ £47& É7.655. 319.31 5ubynvtion5 Sale of Oadios Intere Gift Aid Axot RoundTable U4LXt Q197 06.97 35.96 c4mping Fees 8ad8e SaleslMNEll•neou5 fjrants Extraudin Itrtrrfne 899. £4LY4.82 £5.é60.S7 Yi.74 016.35 FtYtheyexJstWl IU2410 AGM 2024Expenses Conthbution to WSI 3)13 SCoGrOuP &tr(WamrneArtMtie5 Scout GroupcOntnbIo Contnbution to M•l4wl Z024 k4PLC LKence Distrirt Expenses E157.39 a43.9fy 777.Y £3,38B.58 E249. E231.96 U20. 44.27 Coronation 8ad8e5 Firework5 Proceedsto Scout Groups Donations £4&27 £37&5D Insurance 0351.Y) £7.5.3? £247.6 É5J33.3B E3.554.02 E8.239.95 £26.717.a5 £3.667.17 £519.61 £TJ4.33 Ue•ning A¢ll¥ities. &es & Misc EqwsTent MISlIaneOuS Olhef EMv+£wdirwy eApend41we £3.386.•A Page 7 of 13 45th Annual Gèntrnl meetfj- 24th Septembw 20Z5
Scrutineers Report.. Earleywoodscout Campslte Accounts Template for the scrutineer's report to the trustees , ... . * Scrutsneevs Report to the Trustees of ', .EartV*wood Scout Campslte Iq Page8of 13 45th Annual General fvAeetl- 24th September 2025
Independent Eyaminers Report.. South East Berkshire District Accounts I rewl to th8 trustees on my exorrination ol the accounts of the sth Eost B8rk5hke DtstFicI Se¢Jvl Council fu the year ended 31rt March As the chty trustees ol the SfYJth East eerkshye Dislrfcl Scwt Councl. yov ¢Je responsiblè fc¥ the preptrolx)n of the acCnIS in occudarre the requtrements of the Charfls Act XJI I I'lh8 Act'l. I re1 in respect of my exorrinoth)n ot Ihe s1h Eosl Berkshre ctrict S¢out Covncl occovnts curled out undef 5ectton 145 01 the XJI i Act and in cwing oul Try exarrinat1 I hov& fomowed all the appScabLq Dtectk)ns gVen by tt)e Ch¢Jity CoMMtss vnder sect1n 14515llbl of Ihe Act. I have con¥)leled my ex(xThnatk)n. I C¢Jnltrm tt)ot no rroterial mattw5 have come lo my attentK)n in COnnectfi wrlh the exoffinat¥)n gNir¥J rn cou5e lo beleve that in ony respect: l. occountlng recd5 were not kept in respect ol the South Eosl Dtstricl Scout C¢xJncli os requwed by Sect I ol the Act: tx 2. the aCCnts do not acccyd wth those Teccfd5. I have no conc and have con ocr¢X5 no other nu]Iter5 in connectton vAth Ihe exarrMnatK)n to whh 0tt8ntKJn shoukl be ¢*awn in Ihii reF in order So erK]bk o Fxorer vndwstandkng of t acccwnts to be reached. S¥ned: Narre.. Say C42tè:161h Jvne 3)25 Rean1 kwfessi)nal qualffc0tK Merr& ol rxofessionol trf)dies Irf onyl". Ch(trtered FinoncK]I Ptonw & Independent FrnnGkJl Athw. FPFS. ACIB. CFP Chartwed MCSI. IFCA Ragi5trotx)n No MGSLD)321. A¢Jdress: 6 8gdf(¥dshre Do. wlek1. Brackndl. Bksh¥e RG42 3UA. Page 9 of 13 45th Annual General IAeetln8- 24th September 2025
rop A wards Chlef Scout Awards Quantity % eligible Acorn Bronze Silver Gold Platinum Diamond 36 45 35 73% 38% 49% 27% 19% 2% Explorer Belt Young Leader Belt Kings Scout Award Scouts of the World Award 3% DofE Bronze DofE Silver DofE Gold 13% 6% Alembership Numbers and Growth Alembership 2025 Membershi 2025 1st Ascot All Saints 1st Binf ield 1st South A5COt 1st Sunnin dale 1st Warfield The Parks 2nd Bracknell 4th Bracknell 6th 8racknell Total Y(xrth uirrels 8eaver5 Cubs 20 52 23 Sclxrts 15 Ex rs Trtal Members 51 162 35 21 17 li 25 31 28 20 15 31 li 129 io 23 14 19 26 12 15 20 25 io 187 72 89 56 12 13 15 210 36 727 75 178 77 Growth 2024 to 2025 (Census) Overall (4-18) +2° Squirrels Beavers Cubs Scouts Explorers Adults 5% 3% +3% +6% Page 10of 13 45th Annual General IAeetln¥- Z4th September 2025
Growth from 2018 to 2025 7rK) 6(MJ 187 192 176 170 160 300 2 i(x) 76 i i I i i i i 2018 2019 2020 2021 2022 2023 2024 2025
Squirrels • Beavers ll Cubs Scouts ll Expltyers Programme Team The Programme and 14-24 Teams deliver jointly events across the District 14-24 Actlvl Regular weekly evening meetings are up and running for all Network members taking place Tuesday nights at 4th Bracknell. Looking to get recruitment materials done in the Autumn term. Events 9th October 24 - Army Leadership Day 7 Explorers from 3 Groups attended this free event run by the Army to earn their Leadership Activity badge 25 to 2Ph October 24 - Gilwell Scarefest Camp 11 Explorers across 3 Groups attended this fun packed scary weekend 14th November 24 - Cubs Bowling Event 124 Cubs took over 18 bowling lanes at Hollywood Bowl Bracknell 1 st Binfield took home both team and individuaL trophies 22nd November 24 - Scouts Silent Disco 50 Scouts Strutted their stuff, busted moves, played games and sang out loud at their neon silent disco th 8 February 25 - Beaver Challenge & Sleepover 9 teams of 4 Beavers from 6 Groups completed 12 bases to test their team skills physically, mentally and laterally. Congratulations to 1 st Warfield who have taken home the shieldl 18 Beavers slept over and enjoyed an evening eating tea, watching a rnovie, played games and up earLy next day for breakfast and home 29th March 25 - Squirrels/BeaverslCubs County Wild Adventure Days Over 100 Squirrels1 Beavers/Cubs and 40 adults attended the County event Page11of 13 45th Annual Genwal 141eetln8 - 24th Septtmbw 2025
5th April 25 - ScoutslExplorers Three Towers Hike Scouts from 4th Bracknell and Explorers from 2ThJ Bracknell participated in this gruelling hike across The Ridgeway 22fK1 July 25 - Cubs Camp Fire Over 40 Cubs attended the camp fire at Earleywood Camp Site August 25 - ALPS We joined up with South District and together took 25 Explorers, 1 Network and 5 Leaders on an adventure of a lifetime to South France to enjoy adventurous activities. 13th Septeml)er 25 - Squirrelsl Beavers Hike Over 100 YP, adults and their siblings hiked across Bracknell, ending up at Lilly Hill Park for a picnic and camp fire 19 to 21st September 25 - Parent & Child Camp Over 220 campers across 6 Groups supported by over 20 camp crew Explorers and Leaders competed in the annual parent & child camp The coveted Trading Post was taken home by 1 St Binfield and The Crew Challenge st retained by 1 South Ascot Notifications Busy year across the District, as we got out and about quite a lot: 399 Activity Notification (AN), meetings held outside the usual meeting place i.e. Scout Hut, Community Hall, etc 38 - Nights Away Notification (NAN) - camping, $lp0VerS in tents or in buildings Permlt5 Leaders have expressed an interested to obtain permits and pleased to see new or renewals issued for: 14 - Nights Away 2 Air Rifle 4 - Archery 2- Climbing 1 Crate stacking Still plenty of Leaders interested and looking to get them onto courses Distrirt Arti"tY Support Sub- Team Prior to the autumn of 2024 the Support Sub-team was known as the District Active Support Unit (DASU). Following changes at a National level we became an Activity Support Sub-team under the umbrella of the District Support Tearn. The DASU held its own funds and reported annually to the District Executive now known as the Trustee Board. The DASU held funds with Natwest Bank and Virgin Money. Funds held with Natwest have been transferred to SE Berks District and the funds held with Virgin Money are in the process of being transferred to the District. Awaiting conf7rmation that this has been done. The Funds previously held by the DASU will be held as a restricted fund within the District. Page 12of 13 45th Annual General Meets- 24th September 2025
Over the last twelve months or so the Sub-team have only supported the District at two events - the 2024 Parent and Child Camp and more recently the Squirrel l Beaver Hike. Members of the sub team continue to meet but only in an informal mode and during the day. In recent months several members have decided to become retired members and consequentially have restricted access to some activities and young people. However the DASU and prior to that the District Scout Fellowship have been pleased to support the District in a wide variety of ways over many, many years and have had enjoyable time in doing so. Anthony (Tony) Fulford - Activity Support Sub-team Leader Earleywood This year (to the end of March 2025) has been fantastic for bookings at EarleyNood (up 10% on the prior yearl, with the site being enjoyed by more Scout & other groups than ever. They all love the woodland feel and the opportunity to develop outdoors skills with the YP. li Improved Communications with Customers: Atthe beginning of the year we decided to pay Zoe Arden to manage the bookings and this has helped enormouslywith all aspects of the customer communication. Zoe has overseen an extensive review of the Earleywood website, updating our Ts & Cs and adding many more photos with clear descriptions of the facilities. The website is now hosted through Pete Jeffries and the Countyteam and looks much more professional. Zoe has re-vamped the Earleywood information booklet, the information in OSM and introduced "self-hosting. guides. o Zoe is also proactively sending out the feedback form to all customers who book overnight and this is providing a valuable source of information from our customers perspective. o Zoe has undertaken an extensive review of the Earleyoiood prices. comparing our charges with similar sites and simplifying the structure. making it easier to understand {and book!) Consolidation of AdministrationlPapepNork: With the creation of the SE Berkshire DistrictTeams account, Earleywood is now a sub team within it and all the associated filing, minutes, certificates etc have been moved from Dropbox & Google dox to this one repository. so it is all in one place. Focus on Activities and Instructors Zoe has introduced WhatsApp groups for instructors by permit activity, which has made finding instructors for bookings much easier. o With Zoe's help we have introduced a reward programme for instructors, so for every 5 hours volunteering a permit activity for another group, they receive a free 1-hour session for their own group. o Zoe has also investigated runningArchery permit and Rifle Shooting permittraining sessions at Earleywood, to create a greater pool of instructors to call upon. We have BIG plans for EarleyNood and we've onlyjust begun!!! We look forward to updating you with our progress at the next AGM! Hilary, Phill & the whole Earleywood Team Page 13 of 13 45th Annual General IAeetlng- Z4th September 2025