SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING
WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM
Apologies
None
Present
Tracy Chapman (TC) - Manager Lucy Robinson (LR) – Deputy James Trigger (JT) – Chairman Sasha Burns (SB) – Vice Chair Tracey Tidy (TT) – Treasurer
Lauren Madge (LM) – Secretary Rachel Boothroyd (RB) – Parent Rachel Addinall (RA) – Parent
Sarah Cornish (SC)– Parent
Leah Pownell (L.P)- Parent
Cheney Gardener (C.G) – Parents
Chairman (JT) Intro
Discussion regarding challenging year due to covid
Staff are following in depth covid policy which they are monitoring and keeping up to date with government guidelines
Currently no outbreak or closure of Pre-school
Plan for Pre-school to stay in the village hall - fluctuating payment rates of hall
Pre school numbers are good. Regular influx of parents enrolling children
Plan to continue with seasonal fundraising events which show to be successful
Plan to continue with forest school next year due to success depending on covid situation
Discussion over transport ideas for forest school
Discussion regarding villages together involvement and grant money to be spent wisely – recently purchased messy play equipment
Messy play bonfire night theme event took place on 17.11.21
Equipment gained from Chedzoy nursery free of charge due to closure
Plan to meet financials and turnover without making a loss in the future
Focus on marketing, website, advertising and socials
Action: All
SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING
WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM
Treasurer (TT) Report
Year September 20 - Aug 2021: Profit £2,925.88
Last year 2019/2020 profit: £6,539.27
Comparable profit last year: £1, 078.27
Closing balances for the year:
Current acc: £6,951.37 Fundraising acc: £10,801.52 Reserve: £11,672.68 Total: £29,425.57
Pre-School have raised £1,267.00 due to three successful fundraising events – Easter bike ride, Leavers graduation raffle and the Christmas raffle
Easy fundraising account balance: £24.46 – Pay out in Oct/Nov
Pre-school are promoting their new AmazonSmile account through social media – encouraging parents to sign up
- (T.T) happy to stand for re-election of role
Manager (T.C) Report
Pre-school numbers are slowly increasing
At present 23 children, aiming for up to 30
- (J.T) in process of making a new pre-school website to help with marketing
Pre school messy play sessions have now commenced to the local community on a monthly basis on a Wednesday
Action – J.T
Memorable Events:
Nativity – due to covid restrictions parents unable to attend therefore filmed on DVD
Sponsored bike ride/Easter event – Bike ride raised over £600. Children participated in an Easter egg hunt and a visit from Mother Goose
Forest School – Forest school on the Quantocks was successful. Aiming to repeat the 6 week course next year and look into transport options
Leavers Service – Leavers service successful with family and friends present. Followed by fare well party
Fundraising – Three fundraising events over the course of the year raised over £1,200
SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING
WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM
Staffing – Currently five members of staff working varying hours at Pre-School
Summarise – Planning another busy year and aim to keep Pre-School sustaining. Staff and committee thanked for support and hard work over past year
Chairman(J.T) Summary Report
Sasha to create a poster and advertise Pre-School Christmas raffle on facebook
Action: S.B
Review of current Committee Members
S.B – Appointed as chair of committee
J.T proposed and seconded by L.R
J.T – Appointed as vice chair of committee
S.B proposed and seconded by T.C
T.T – Remains as Treasurer
J.T proposed and seconded by S.B
L.M – Standing down as secretary
S.C – Appointed as secretary
J.T proposed and seconded by T.C
Committee Parents
L.P , C,G,
Date of next Committee Meeting: 8.12.21 7:15pm at T.C house
Next meeting postponed due to Covid 19 restrictions. New date to be confirmed.
Puriton Pre-school Annual Accounts
Income Sept 2020 - Aug 2021
Natwest Current Acc
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Month Grants Fees FR Misc Total £
- -
Sept 9,222.47 1,473.50 10,695.97 Opening Balance 7,665.49
Oct - 272.10 - - 272.10
Nov - 988.65 - - 988.65 Trading income & expenditure
Dec 818.81 330.60 - - 1,149.41 Plus income (Sept - Aug) 53,860.30
Jan 10,722.43 609.00 - - 11,331.43 Minus Expenditure (50,934.42) 2,925.88
Feb 543.56 709.05 - - 1,252.61
Mar 3,476.64 696.20 - - 4,172.84 Net transfers (3,640.00)
Apr 15,114.04 743.00 - - 15,857.04
May 544.91 1,402.87 - - 1,947.78 Closing Balance 31.08.21 6,951.37
Jun - 1,371.10 - 4,000.00 5,371.10
Jul 2,070.87 1,152.50 - 5,000.00 8,223.37 Natwest Bus. Reserve
- - -
Aug 1,598.00 1,598.00 Opening Balance 8,031.61
TOTALS 44,111.73 9,748.57 - 9,000.00 62,860.30 Plus Tranfers from Current Account 3,640.00
Plus Interest 1.07
Closing Balance 31.08.21 11,672.68
Puriton Pre-school Expenditure Sept 20 - Aug 2021
Rent Bank
Month Wages Admin Consum Equip Petty Cash /Utilities transfers Train/Proff Insurance / Other TOTAL
Sept 2,516.06 1.40 108.71 - 100.00 18.30 - 35.00 - 2,779.47
Oct 3,548.73 - 64.79 31.17 - 9.00 - 35.00 - 3,688.69
Nov 2,930.85 48.88 - - 100.00 10.04 - 45.00 - 3,134.77
Dec 3,007.87 31.29 - 20.70 150.00 1,029.72 - 45.00 48.10 4,332.68
Jan 3,984.18 48.29 13.45 - 100.00 32.78 - 50.00 - 4,228.70
Feb 3,406.53 - 24.99 - - 692.54 640.00 45.00 - 4,809.06
Mar 3,652.54 - 20.99 - 100.00 9.07 - 45.00 - 3,827.60
Apr 3,763.42 210.00 - - - 816.29 11,000.00 95.00 - 15,884.71
May 3,997.43 - - - - - - 159.25 - 4,156.68
Jun 4,436.12 454.49 1.00 44.02 100.00 309.76 1,000.00 80.00 - 6,425.39
Jul 4,309.31 2.64 - - - 1,114.72 - 145.00 465.99 6,037.66
Aug 4,180.77 3.30 - - - 34.94 - 50.00 - 4,269.01
TOTALS 43,733.81 800.29 233.93 95.89 650.00 4,077.16 12,640.00 829.25 514.09 63,574.42
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