**SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING** ## **WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM** ## **Apologies** None ## **Present** Tracy Chapman (TC) - Manager Lucy Robinson (LR) – Deputy James Trigger (JT) – Chairman Sasha Burns (SB) – Vice Chair Tracey Tidy (TT) – Treasurer Lauren Madge (LM) – Secretary Rachel Boothroyd (RB) – Parent Rachel Addinall (RA) – Parent Sarah Cornish (SC)– Parent Leah Pownell (L.P)- Parent Cheney Gardener (C.G) – Parents ## **Chairman (JT) Intro** Discussion regarding challenging year due to covid Staff are following in depth covid policy which they are monitoring and keeping up to date with government guidelines Currently no outbreak or closure of Pre-school Plan for Pre-school to stay in the village hall - fluctuating payment rates of hall Pre school numbers are good. Regular influx of parents enrolling children Plan to continue with seasonal fundraising events which show to be successful Plan to continue with forest school next year due to success depending on covid situation Discussion over transport ideas for forest school Discussion regarding villages together involvement and grant money to be spent wisely – recently purchased messy play equipment Messy play bonfire night theme event took place on 17.11.21 Equipment gained from Chedzoy nursery free of charge due to closure Plan to meet financials and turnover without making a loss in the future Focus on marketing, website, advertising and socials Action: All **SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING** ## **WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM** ## Treasurer (TT) Report Year September 20 - Aug 2021: Profit £2,925.88 Last year 2019/2020 profit: £6,539.27 Comparable profit last year: £1, 078.27 Closing balances for the year: Current acc: £6,951.37 Fundraising acc: £10,801.52 Reserve: £11,672.68 Total: £29,425.57 Pre-School have raised £1,267.00 due to three successful fundraising events – Easter bike ride, Leavers graduation raffle and the Christmas raffle Easy fundraising account balance: £24.46 – Pay out in Oct/Nov Pre-school are promoting their new AmazonSmile account through social media – encouraging parents to sign up - (T.T) happy to stand for re-election of role ## Manager (T.C) Report Pre-school numbers are slowly increasing At present 23 children, aiming for up to 30 - (J.T) in process of making a new pre-school website to help with marketing Pre school messy play sessions have now commenced to the local community on a monthly basis on a Wednesday Action – J.T ## Memorable Events: Nativity – due to covid restrictions parents unable to attend therefore filmed on DVD Sponsored bike ride/Easter event – Bike ride raised over £600. Children participated in an Easter egg hunt and a visit from Mother Goose Forest School – Forest school on the Quantocks was successful. Aiming to repeat the 6 week course next year and look into transport options Leavers Service – Leavers service successful with family and friends present. Followed by fare well party Fundraising – Three fundraising events over the course of the year raised over £1,200 **SUNSHINE PRE-SCHOOL ANNUAL GENERAL MEETING** ## **WEDNESDAY 3 NOVEMBER 2021 – 7.30 PM** Staffing – Currently five members of staff working varying hours at Pre-School Summarise – Planning another busy year and aim to keep Pre-School sustaining. Staff and committee thanked for support and hard work over past year Chairman(J.T) Summary Report Sasha to create a poster and advertise Pre-School Christmas raffle on facebook Action: S.B ## Review of current Committee Members S.B – Appointed as chair of committee J.T proposed and seconded by L.R J.T – Appointed as vice chair of committee S.B proposed and seconded by T.C T.T – Remains as Treasurer J.T proposed and seconded by S.B L.M – Standing down as secretary S.C – Appointed as secretary J.T proposed and seconded by T.C ## Committee Parents L.P , C,G, Date of next Committee Meeting: 8.12.21 7:15pm at T.C house **Next meeting postponed due to Covid 19 restrictions. New date to be confirmed.** **Puriton Pre-school Annual Accounts** ## **Income Sept 2020 - Aug 2021** ## **Natwest Current Acc** **----- Start of picture text -----**
Month Grants Fees FR Misc Total £
- -
Sept 9,222.47 1,473.50 10,695.97 Opening Balance 7,665.49
Oct - 272.10 - - 272.10
Nov - 988.65 - - 988.65 Trading income & expenditure
Dec 818.81 330.60 - - 1,149.41 Plus income (Sept - Aug) 53,860.30
Jan 10,722.43 609.00 - - 11,331.43 Minus Expenditure (50,934.42) 2,925.88
Feb 543.56 709.05 - - 1,252.61
Mar 3,476.64 696.20 - - 4,172.84 Net transfers (3,640.00)
Apr 15,114.04 743.00 - - 15,857.04
May 544.91 1,402.87 - - 1,947.78 Closing Balance 31.08.21 6,951.37
Jun - 1,371.10 - 4,000.00 5,371.10
Jul 2,070.87 1,152.50 - 5,000.00 8,223.37 Natwest Bus. Reserve
- - -
Aug 1,598.00 1,598.00 Opening Balance 8,031.61
TOTALS 44,111.73 9,748.57 - 9,000.00 62,860.30 Plus Tranfers from Current Account 3,640.00
Plus Interest 1.07
Closing Balance 31.08.21 11,672.68
Puriton Pre-school Expenditure Sept 20 - Aug 2021
Rent Bank
Month Wages Admin Consum Equip Petty Cash /Utilities transfers Train/Proff Insurance / Other TOTAL
Sept 2,516.06 1.40 108.71 - 100.00 18.30 - 35.00 - 2,779.47
Oct 3,548.73 - 64.79 31.17 - 9.00 - 35.00 - 3,688.69
Nov 2,930.85 48.88 - - 100.00 10.04 - 45.00 - 3,134.77
Dec 3,007.87 31.29 - 20.70 150.00 1,029.72 - 45.00 48.10 4,332.68
Jan 3,984.18 48.29 13.45 - 100.00 32.78 - 50.00 - 4,228.70
Feb 3,406.53 - 24.99 - - 692.54 640.00 45.00 - 4,809.06
Mar 3,652.54 - 20.99 - 100.00 9.07 - 45.00 - 3,827.60
Apr 3,763.42 210.00 - - - 816.29 11,000.00 95.00 - 15,884.71
May 3,997.43 - - - - - - 159.25 - 4,156.68
Jun 4,436.12 454.49 1.00 44.02 100.00 309.76 1,000.00 80.00 - 6,425.39
Jul 4,309.31 2.64 - - - 1,114.72 - 145.00 465.99 6,037.66
Aug 4,180.77 3.30 - - - 34.94 - 50.00 - 4,269.01
TOTALS 43,733.81 800.29 233.93 95.89 650.00 4,077.16 12,640.00 829.25 514.09 63,574.42
**----- End of picture text -----**
CHARITY COMMISSION Independent examiner's report on the , FOR ENGIAND AND WALES I accounts SKllon A Ind•p•nd•ni Ex•rnln•rf• A•wt R•port to th• tru•t•••l m•mb•rn ol On account• for th• y•ar •nd•d aoai Chlrlty no 111 any) IOIOE 2a S•t out on p•g•s I report lo th• truslees on my examination ol the aco)unls ol Ihe bth)VO chanty Ilhe Tnjst'l for Ihe year ended ai OE Respon*lbllltl•s •nd tMil• of r•p¢xl As the tharitys trustees. responsibl& forthe preparallon ol ifr accounts in ￿tt￿danCe WTth lh& requirements of fv Charitie5 Act 2011 Alf). I rewrt in iesped ol my examination ol Ihe Trusl's acewnts carrfed wl under section 145 01 the 2011 Act and in caryng oul my examination I h8v# lolbw*d all the applicable Directicffls given by the Chanty Commisshj) undef seeiion 145(5Mb) ol the Ad. Independent •xamlnerfs statement £250,4XQ and l 8ffl gual¢f*d lo I have ¢￿pIete￿ my gxominal*)n. l o)nfirm that no mat•ftal mgttèrs have ¢orne lo my atteniion in o)nnection the examin81ion (other than that disdosed below'l ￿ch glves me cause lo believg that in. any matonal the accounting records ￿18 not kept In acc¢rdanc4 wth section 130 of the Charrties Aci.. or Ihe accounts not aetord vAth the accounting records., or the aecounls did not cc¥npty wth the applieable requirements conceming Ihe lom and conlenl of attounts sel cmjt In the Charities (Accounts and Rep￿) Rggulalions 2008 other Ihan any requiremanl Ihal the accounts give a Inje and lairf view is nol a mattof ts)nsKlered 8$ Part ol an independent examinalicfj. I have no concerns and have ￿rne aL¥oss olher matt8r5 in connectic th the 8xaminalion lo vthKh alt8ntion shouhl be drawn in this report in order lo enable a Fwr understandirNJ ol the accounts to be reached. ' Plea56 delele the Mvds in the br8ckets rflhey not 8th. Slgn•d: Date: 915 2oii Nam•'. (lo kc4 Relevant professional qualifi¢ationlsl or body rcc (4 IER Oct 2018 Addr•*i: I kluA)foNJ TQI 7HfvJ Section B Dlsclo$ure ri.I'.L'l liiytiiiyiil malenBI rnallers ol eoncern (see CC32, Independent examina1￿1 ol charty acc￿nIs". diredions and guioance lor •¥aminersl. Glv• h•r• brl•f d•tall• of Iny It•mi that lh• •xamSn•r wlih•* to dlsclo••. IER O¢t 2018