Shepherdswell Pre-school SHEPHERDSWELL PRE-SCHOOL FINANCIAL STATEMENTS 31 AUGUST 2024 Charlty Number 1020790 BURGESS HODGSON LLP Chartered Accountants Camburgh House 27 New Dover Road Canterbury Kent CT13DN
SHEPHERDSWELL PRE.SCHOOL FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 CONTENTS PAGE Trustees & advisers Trustees Annual Report Independent Examlner's report to the trusteos Statement of receipts and payments statement of assets and liabilities Notes to the financlal statements
Page SHEPHERDSWELL PRE.SCHOOL TRUSTEES AND PROFESSIONAL ADVISERS Registered charlty name Shepherdswell Pre-school Charlty number 1020790 Correspondence address Shepherdswell Village Hall Cox Hill Shepherdswell Dover Kent CT15 7NN Trustees L Sanderson - Goodey P Reid A Stevens C Moore S Jones M Perfect Independent Examlner Alexander Baker Burgess Hodgson LLP Chartered Accountants Camburgh House 27 New Dover Road Canterbury Kent GT13DN Bankers Lloyds Bank 43 Sandgate Road, Folkestone, CT20 1 RZ
Page 2 SHEPHERDSWELL PRE-SCHOOL TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 The tsleeS pi'esent thell iepoit and the fmancial statements of the charity for the yeai, ended 31 August 2024. REFERENCK AND AJ)MINISTRATIVE DETAILS Referellce and administrative details w'e shown An the schedule of tn]stees and professional advisers on page l of the financial statements. THE TRUSTEES The trustees who served tbe charity dwing th¢ p¢riod were as follows: L Sanderson - Goodey- (Appointed 22 November 2023) A Stevens P Reid C MooiY- (Appointed 22 November 2023) S JOn- (Appointed 22 Novembei 2023) M Peifect- (Appoillted 22 Novembei. 2023) D Jaines- (Resigned 22 November 2023) J Vint¢n- (Resigned 22 Noveffjber 2023) C Plews- (Resigned 22 November 2023) S Finch- (Resigned 22 November 2023) STRUCTURE, GOVERFiANCE AND MANAGEMENT The governing documellt of the Ch1ty is the constithtioll date(L 20 May 2015 which is based on the Pi'e- school Learning Alliance standard 2011 constitution for pre-schools. The trustees are appointed in line witli the cbarity's constitution. Tbe day to day iunning of the cbaiity is undeitaken by appointed staff. RISK MANAGEMENT The tntee8 have produced a risk register and actively A'evAew the risks faced by the charity. The trustees have exau]in¢d all risks, including fmancial risk, operational iisk and business risk and confm that procedures to mitigate significant risks are regwlarly revicwed and whei'e n¢cessary r¢vi8ed. OBJECTIVES AND AcfiviTES To enhance the d¢velopment and education of childA'¢n undei statutory scbool age, by enGouraging parents to undeiEtand and provAde for the needs of their Children througb commiinity groups. Sbepherdsw¢ll Pi¢-scliool plans its aotivities within the framework of the Early Years Foundation Stag¢. The qualifi¢d and experienced staff provid¢ a variety of well-prepai'ed activities each day to help the childi'en learn and develop through play, The chilth'en ale suppoited in developing theii'potential at theii" own pace and the children's happlness and welfare comes first at all times. PUBLIC BENEFIT The Trustees ¢onsider that the charity activities, as set out iji its Objectives and Activities, in the public benefit. The Trnstees GoDffinn th¢y havo complied with their duty in 8¢¢tiOD 4 of the Charities AGt 2006 to bave due regai'd to the guldauce piibtished by tb¢ Ch'ity Conimission foi England and Wales in relation to publi¢ benefit provision.
Page 3 SHEPHERDSWELL PRE4CHOOL TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 ACHIEVEMEwfs AND PERFORMANC Thc Chair thanks all tlie Red Ladles and the Conunittee foi. tlieii hard work aiid support over the year ensuring that tbe children have exciting and engaging leai'i)ing experiences, whilst preparing th¢m foi" theii. next stagc in their Icaming joiirney. Whilst the move to 15 free hours of funded care for age 2 and above w&8 welcomed change in governineiit policy foi. woi'king parents, it did pi'ove to be quite cliallengitig foi" the pi'eschool to predict what the funded houily rate would be and whetber tbis would be in line with our cUent houTly late. This combined with the incr¢ase in the national wages has proved challenging to mitigat¢ expens¢s. Overall, the preschool has becn veiy proactive in ensuriiig the funded hours have not sevei'ely impacted oiir finances, and whej'e possible, limited increased costs have been passed on to tlie pai'ents. Our nth'als1ng has been sound this yeai". The Chiistmas perforniance (Dec 2023) Taised £657, the Race iiiglit (Marcli 2024) raised £650; the Easter Fayre raised £850.42 and finally oui. spoiisored bounce al80 raised a whopping £734. Staffing this yeai, has been consistent, with no staff turnovei, showing the evidencing, the coinmendable effort Linda lias been going to foGUS on staff well-being and CPD. Tapestry has beeii well utilised to not only develop excellent cominiiiiicatioii links betweeii home and the preschool to evidence learning both within and outside the piEschool settiiig, il lias also been used to successfully geneiate the monthly bills to go to parellts- Inaking it illoie economical and less tiiiie consuming to generate billing. The Committee members DBS are up to date, alongside the infonnation heLp by Ofsted for iiomiiiated iiidividiials and the committ¢e membei's. This year had niany changes to the conimittee with Davina James stepping down as Chair: i'eplaced by Lari Sanderson- Goodey. Jessic& Vinten stepped down as Treasu]'er, r¢placed by Megan PLrfeLt. Cara Plews and Sarah Fiiicli both stepped down aiid we were joined by Sarah Jones and Claire Moore. We also IEtaiiied Ainy Steveiis. Sevei'al of the preschool polices were ieviewed and updated, with the remaining to be reviewed in January 2025, these are available on the website for parents to access th¢m. We continue to update our pareiits tlirough Facebook Social media page of aiiy pertinent dates, or health warnings, alongside oiii. very appreciated weekly roundup of leariiing, Overall, the presLhool (after a challenging. but successful year) is successfully continuing to LiJitigat¢ the fin1claI implitiations lcft by COVID-19 and thc increased cost of living. Tbe highly valued reputation of the pieschool colltinues to precede itself within the local conimuiiity as this academic year we ai"e coinpletely full, with waiting lists foi" Septeiiibei" 2025 beginning to fill up. FINANCIAL RKVIEW Incom¢ fot the y¢at' was £157,064 (2023: £143,516). Expcndiluic foi. Ihc y¢ar ivas £154,498 (2023: £156.070). Overall th¢ charity sustaiiied a surplus of £2,566 for the cui'rent year (2023; deficit of £12,554). PLANS FOR THEt FUTURK We are coiitinuing witli fund raising everjts aiid plaiiiiing financially as Government lldIng now iiicludvs 2-year-olds, so our fee incoille is reduc¢d by charging a consuinable fee to cover additional costs incliiding snack, sull cream, cooking actLVlties etc.
Page 4 SHEPHERDSWELL PRE-SCHOOL TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 We have been accepted for the Co-op fimdraisiiig cominunity fund this yeai which will fund a gl'owing pod for the chilthEn to grow their own fruit and v¢g, RESEI RVEI S POLTCY The tiustees have considered tli¢ reserve lev¢1 r¢quired based on the ongoing needs of the charity, and currently hav¢ agr¢¢d that the i¢s¢rv¢s lev¢1 should i'epres¢nt approximately 3-6 montlis exp¢nditure, At the balance sheeL dale, the reseives repiesented approximately 1.7 inonlhs expenditut'e. The ieserves policy is Yeviewed at Trustee meetillgs on a)) ongoing basis. The trnstees are actively lool(ing foi aieas to dccrcase costs and increase incom¢ and ensuie that all debts aio paid as th¢y fall diie. STATLI Mri NT OF SPONSIBILITIEI S OF THE TRUSTfi ES The trustees hre responsible for PTeparing the Tiustees Ilnnual Report and tbe financial statements in accordance with applicable law and regulations and United Kingdom Accounting Standa?'ds (Unitcd Kingdom Generally Accepted Accounting Practice). The law applicable to cbarities iDEngland and Wal¢s IVIr¢S the (rustees to prep.e financial slatements foi. each funCial year wbich give a true and fair view of the state of affaiis of the chty aiid of the nicoming iesources alld applicatioli of r¢sour¢es' of th¢ Gharity fur that period, In preparing these fLnallcial sÉatem¢nts, tho trustees e required to: seleGt suitable accounting policies and then apply them Gonsistently: make jvdg¢inents and accounting estimates that are Teasonable and pn)dent; prepaie the financial stateinents oil tlie going coiicern basis unless it is inappropriate to presume that the charity will continu¢ in opelation The ti'ustees are responsible foi. keeping proper accounting iecords that disclose with ieasonable acCia¢Y at any tIe the financial positioii of the cbarity and enable them to ellsure that the financial statements Comply with the Charities Act 20 I I, the Charity (Accounts and Reports) Regulations 2008 and the provisiotis of the ttmst deed. They are also responsible for safegllaiding the assets of tlie charity alid hence for t8Jcing reasonable steps for the preventiou and detection of fraud }d other irregularitAes. Sigtted oll behalf of the trnstees. Lari SAndei'son- Goodey Chair q Q l... 2014- <Ct
Page 5 SHEPHERDSWELL PRE-SCHOOL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHEPHERDSWELL PRE-SCHOOL YEAR ENDED 31 AUGUST 2024 I I'epoirt on tlie accounts of the charity foi. tlie year ended 31 August 2024 whicli are set out oli pages 6 to9, REI SPEI CTIVE RE( SPONSIBILrrIES ofi TRUSTEES AND XAMINEI R The tLllStees al'e E'esponsibl¢ fot. the pi'epai'ation of tlie a¢¢oiints. Tli¢ tiust¢es considei. tliat an aLidit is iiot i-equii'ed foi. tliis ye81. under section 144(2) of tlie Chai'ities Act 2011 (the 2011 Act) and tliat an indepeiident exainiiiation is needed. Having Satisfied inyself tliat the charity is not subject to Audit undei. cliarity law lliid is eligible foi. indepeiident exaininatioii, it is my i'esponsibility to: examine the accounts under section 145 of the 201 l Act. to follow tlie pi'ocediii'es latd down in tlie general Dii'ections given by the Cliai'ity Coinmission und¢i' seGtioii 145(5)(b) of tlie 2011 Act. aiid to state whetliei. particiilar mattel's have come to iny atteiition. BASIS OF INDEPEI ND[tNT EXAMtNIR'S REPORT My ¢xainination was cai'i'ied out iii accoiylance with tht genei'al Dii'ectioiis given by tlie Cliurity Cominission. An examftnation includes a review of tl)e accounting recoi-ds k¢pt by th¢ chai'ity and a coinpai'LSOlI of tlje accounts pi-esen(ed wftth those i'ecoi'ds. It also includes considei'ation of aiiy unusual items oi. disclosures in tlie accounts, and seeking explanations fi'oin you as ts'ust¢es coneei'niiig any sucli Inattei's. The pi'ocedures undettaken do not pi'ovide all tlie evidence tliat would be required in an audit and consequently iio opinion is given as to whetliei. the accounts preseiit a 'true and fail. view, and tlie i'eport is liinited to tliose inattei's set out in the statemelit below. INDEPENDEINT EXAMINER'S STATEMENT In connection with Iny examiiialion, no Inattei. lias come to iny attention.. ( l) wliich gives me i'easonable cause to beli¢ve tl)at iii any matei'ial r¢sp¢ct tlie I'equii'ements: to keep accounting i'ecoi'ds in accoi'dance witli section 130 of the 201 l Act, aiid to pi'epai'e accounts which accord with the accounting i'ecoi'ds and ¢oinply with tlie accounting I'eqiiii'em¢nts of tlie 201 l Act liave not been tnet. oi. (2} to whicli, in Iny opinion, attention should be di'awn in oi'dei. to enable a pi'opei, undei'standing of the accounts to be leaclied. Bui'gess Hodgson LLP Cambui'gh House 27 New Dovei. Road Canterbury Kent CTI 3DN Alexandei, Bakei, Bsc ACA 4 (&gr-4JoJ
Page 6 SHEPHERDSWELL PRE-SCHOOL STATEMENT OF RECEIPTS AND PAYMENTS YEAR ENDED 31 AUGUST 2024 Restrlcted Unre8trieted Total fi unds riunds Funds 2024 Total Funds 2023 Noto NCOTrILING RESOURCES Iilcoming resources from cbaritable activities: Nursery Fees Grants and donations Other Jncom¢ 146,285 4,499 147 146,285 10,632 147 124,057 19,383 76 6,133 TOTAL INCOMING RESOtJRCES 6,133 150,931 157,064 143,516 RESOURCES EIXPETrIDED Charitable activities (6,133) (148,365) (154,498) (156,070) TOTAL RII SOURCLI S EXPENDED (6,133) (148,365) (154,498) (156,070) NIIT INCOMING I (OUTGOING) RtSOURCES 2,566 2,566 (12,554) TOTAL FtrNDS BROUGHT FORWAIiD 19,396 19,396 31,950 TOTAL r(uf4DS CARRIEI D FORWARD 21,962 21,962 19.396 All of the above amounts i'elate to continuing activities. The Statement of Financial Activities iiicludes all gains and losses in the year and therefore & statement of total recognised gains and losses has not been prepared. Thè notes on pages 8 to g form part of theso Ilnan¢lal statemonts.
Page 7 SHEPHERDSWELL PRE-SCHOOL STATEMENT OF ASSETS AND LIABILITIES 31 AUGUST 2024 Unrestritted riunds Total Funds 2024 Total Fiwds 2023 ASSETS C8sb at B8nk Cash in Hand Debtors 21,785 177 21,785 177 19,396 TOTAL ASSJLTS 21,962 21,962 19.396 Represented by: Gen¢i'at Funds Restricted Funds 21,962 21,962 19,396 21,962 21,962 19,396 LIABILITIES HMRC Liability Pension 'editOr Other Liabilities 973 622 973 622 847 435 15 1,595 1,595 1,297 TRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS Charity Law requiT¢S the Truslees to prepare financial statements for each financial year whicl) comply with the i'egulations set out in tbe ch'itIeS Act 2011. The Trnstees have takell advantage of tlie provisions thit apply to 8fÉLall chaLiti¢s and have pr¢pared 2 Statement of Receipts 8nd Payments Account and Stateinent of Assets and Liabilities which are set oiit Oll pages 6-7. These fanCIal statetnents . 2024 an ere appi'oved by the trustees and lluthorised for issue on are sign¢d on their behalf by: Lari Sanderson - G Chaii. The notes on paggs 8 to 9 forrn part of these flnancial statements.
Page 8 SHEPHERDSWELL PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS 31 AUGUST 2024 BASIS OF ACCOUNTJNG The financial statements have been prepared linder the "R¢¢¢ipts & Payments" basis as allow¢d foi charities with incoinc Icss than £250,000. PRF-SCHOOL fiEES Restricted riunds Unyestricted Total 17llnds 2024 Total Funds 2023 KCC vouch¢18 Parents 111,463 34,822 111,463 34,822 97,927 26,130 146285 146,285 124,057 GRANTS AND DONATIONS Restrlcted Funds Uni"estrficted Funds Total Funds 2024 Total Funds 2023 Fundi'aising SENIF Giants EYrrT Giants OtELer th'ants 4,062 4,062 300 5,833 437 4,548 7,418 7,000 417 300 5,833 437 6,133 4,499 10,632 19,383 OTHEIR INCOME Restricted riunds UnrestrEcted Total Total Funds 2023 2024 Interest Received 147 147 76 147 147 76
Page 9 SHEPHERDSWELL PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS 31 AUGUST 2024 COST oir CHARTTABLEI ACTTVtTTlI S Restricted Uiirestrictcd Fuiids Fuiids Total Fuiids 2024 Total Fiinds 2023 Salaries and National Insurance Eiiiployc¢ Pensions Training Rent and Utilities Insurance BuildAJJg Repaii Gai'den Expenses Play Equipment Other Equipm¢nt Cleaniiig Materials Refresbm¢nts Poslage and Stationeiy Subscriptioiis and Registrations Professional fees Fundraising activities and costs Sundry Expenses 6,133 124,756 2,266 1,184 7,204 967 417 1,562 738 675 1,751 1,431 630 777 2,242 869 896 130,889 2,266 1,184 7,204 967 417 1,562 738 675 1,751 1,431 630 777 2,242 869 896 128,231 1,813 1,074 8,550 2,096 777 1,020 2,341 1,415 1,931 1,589 1,304 790 1,979 436 727 6,133 148,365 154,498 156.070 PAYMIINTS TO TRUSTEIES No renuinvration, peiisions or expenses were paid to Trust¢¢s during tbe yeai. (2023- Nd).