2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4

Section A Reference and administration details

Charity name

7TH WOKING (ST MARY OF BETHANY SCOUT GROUP)

Registered charity number (if any) HQ registration number Charity’s principal address

	1	0	2	0	5	3	9
	1	0	0	1	0	5	8	0

The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building	The Hoe Valley Community Building
Kingfield Road
WOKING, Surrey
Postcode	G	U	2	2	9	B	A

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10	Trustee Name	Trustee Name	Office (if any)	Dates acted if not for whole year
	Neil Hampton		GroupScout Leader
	TracyHampton		Chair	From 1 July2023
	Sarah Summerhill		Secretary
	Lorraine Ozanne		Treasurer	From 30 Sept 2023
	Michael Dey
	Peter Askew
	TracyWright
	Jan Pa	rker	Cub Scout Leader
	Clare Grigsby		Beaver Scout Leader
	Dan Weeden			From 1 July2023

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

Trustee selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues

The Group is managed by the Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. Members of the Board of Trustees complete 'Essential Information' and 'Trustee Introduction' training within the first 5 months of joining the committee. This Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B Structure, governance and management (continued)

Section B Structure, governance and management (continued)

Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board of

j Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14.5 years. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the ~~complete closure of the Group~~

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	The main activities of the Group comprise of weekly meetings for all sections, residential camps (up to 1 week), weekend activities and adventurous activities carried out in accordance with the rules of The Scout Association.
	The Group meets the Charity Commission's public benefit

criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The group has had an amazing year filled with activities. As well as the weekly activities, young people took part in hiking, climbing, kayaking, shooting, archery, narrowboating, and large events such a week pack holiday in Yorkshire and an amazing week long summer camp in Denmark. We celebrated the Kings coronation in May with the 'big help out' and took part in numerous events with other groups in our district.
Section E	Financial Review
Brief statement of the charity’s policy on reserves	Reserves Policy Th G li i t hld ffiit
	e roup s pocy on reserves s o o sucen resources to protect the Group and delivery of its charitable programmes, to ensure continuity and stability across generations of 7th members, and to allow time to adjust to changing financial circumstances.
Section F	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)	Neil Hampton	Neil Hampton	Neil Hampton	Neil Hampton	Neil Hampton	Neil Hampton	T.Hampton
Full name(s) Position (eg Secretary, Chair) Date	Neil Hampton TracyHampton GroupScout Leader Chair 2 4 0 7 2 4
	2	4	0	7	2	4

7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts

cout Group (Charity no.1020539) ments Accounts	cout Group (Charity no.1020539) ments Accounts	cout Group (Charity no.1020539) ments Accounts	cout Group (Charity no.1020539) ments Accounts
Year start date Year end date
For the year from	01/04/2023	to	31/03/2024

Receipts and payments
Receipts	2023/24 Unrestricted funds £ 7,654 648 6,341 4,460 1,008 917 3,617 3,111 2,850 1,067 31,673 24,903 5,402 26,380 1,311 1,217 1,388 2,274 90 27 138 156 1,801 130 187 1,399 433 3,666 478 1,666 6,086 79,132 - 47,459 156,771 109,312	2022/23 (Restated) see note 4. Unrestricted funds £
Membership subscriptions Seenote1	**7,654 **	**7,752 **
Donations	648	**1,857 **
Events-Cubs	6,341	4,174
Events-Scouts Seenote2.	4,460	**26,487 **
Events- Beavers	1,008	323
Events-general	917	1,800
Rent/Hire of Building andEquipment	3,617	**5,561 **
GiftAidforpreviousfinancialyear	3,111	2,870
Fundraising (gross)	2,850	8,521
InvestmentIncome- Bank interest	**1,067 **	855
Total Receipts Payments
		60,200
ActivityEquipment Seenote 3.	24,903	**3,451 **
Events-Cubs	**5,402 **	3,128
Events-Scouts	26,380	15,684
Events- Beavers	1,311	249
Events-general	1,217	2,661
Fundraising	1,388	3,098
Insurance	2,274	2,810
Meetings-general	90	-
Meetings- Beavers	27	209
Meetings-Cubs	138	319
Meetings-Scouts	156	1,203
CampingEquipment	1,801	262
Bank Fees	130	165
Admin	187	-
Badges	1,399	525
Membership Costs-OSM fees	433	417
Training	3,666	621
Utilities	478	418
VenueMaintenance- minibus	1,666	2,597
VenueMaintenance-general	6,086	3,421
Total Payments Net of Receipts/(Payments) Cash funds last year end Cash funds this year end
		41,238
	- 47,459	18,962
	156,771	137,809
	109,312	156,771

1 of 2

LT700002 (July 2021)

7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts

	Year start date	Year start date	Year start date	Year end date
	For the year from	01/04/2023	to	31/03/2024
Statement of assets and liabilities at the end of the year
31st March 2024 Unrestricted funds £ Cash funds CAFcash Account GroupAccount 14,737 CAFcash AccountPropertyAccount 3,886 VirginShort SavingsAccount 32,966 ShawbrookCAF60DayNoticeAccount 54,000 Shawbrook Long SavingsAccount - Scottish WidowsRobinson Fund 3,195 DistrictBadgeAccount 55 OSM ExpenseAccount 473 Cash/Floats - Total cash funds 109,312 Non-monetary assets for charity's own use Motor Vehicle- minibus Scouting equipment Liabilities Service charges notyet demanded for Scout Hall - 54,000				31st March 2023 Unrestricted funds £
				20,799
				24,076
				32,576
				-
				74,190
				3,825
				**887 **
				-
				418
				156,771
				- 49,500
Total net assets		55,312		107,271

The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on 24th July 2024 and signed on their behalf by:

Signature Tracy Hampton Lorraine Ozanne	Print Name
Tracy Hampton	Tracy Hampton (Chair) 24/07/2024
Lorraine Ozanne	Lorraine Ozanne (Treasurer) 17/07/2024

General Notes to the Accounts

note 1. Membership subscriptions are now shown net of agency function capitation fees (membership fees passed onto Woking District Scouts) of £5,922 (£5,400 in 2022/23). Similarly capitation fees have been removed from Membership costs in Payments.

note 2. Receipts for "Events - Scouts" is net of refunds £5,778 from Denmark trip, main event income was in 2022/23 note 3. Payments for Activity Equipment include purchase of minibus of £23,494.

note 4. 2022/23 Receipts and Payments restated re note 1. above. No change to cash funds @31/03/2023

2 of 2

LT700002 (July 2021)

Independent examiner's report to the trustees of 7Th Woking (St Mary of Bethany) Scout Group I report to the trustees on my examination of the accounts of the T, Woking (St Mary of Bethany) Scout Group for the year ended 3110312024. Responsibilities and basis of report As the charitytrustees of the Tr Woking (St Mary of Bethany) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. I report in respect of my examination of the 7th Woking (St Mary of Bethany) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLLthe applicabLe Directions given by the Charity Commission under 5ertion 14515llb) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matter5 have come to my attention in connection with the examination giving me cause to beLieve that in any material respect accounting records were not kept in respect of the 7, Woking (St Mary of Bethany) Scout Group as required by sertion 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. rlL Name: NigeL MarLow Head of Credit Address: I I StoneyfieLds Farnham GU9 8DU Date.. 17th July 2024