## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 3** to end date **3 1 0 3 2 4** ## **Section A Reference and administration details** ## **Charity name** **7TH WOKING (ST MARY OF BETHANY SCOUT GROUP)** **Registered charity number (if any)** HQ registration number **Charity’s principal address** ||**1**|**0**|**2**|**0**|**5**|**3**|**9**||| |---|---|---|---|---|---|---|---|---|---| ||||||||||| ||1|0|0|1|0|5|8|0|| |**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**|**The Hoe Valley Community Building**| |---|---|---|---|---|---|---|---| |**Kingfield Road**|||||||| |**WOKING, Surrey**|||||||| |**Postcode**|**G**|**U**|**2**|**2**|**9**|**B**|**A**| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10|**Trustee Name**|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---|---| ||Neil Hampton||GroupScout Leader|| ||TracyHampton||Chair|From 1 July2023| ||Sarah Summerhill||Secretary|| ||Lorraine Ozanne||Treasurer|From 30 Sept 2023| ||Michael Dey|||| ||Peter Askew|||| ||TracyWright|||| ||Jan Pa|rker|Cub Scout Leader|| ||Clare Grigsby||Beaver Scout Leader|| ||Dan Weeden|||From 1 July2023| **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues The Group is managed by the Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. Members of the Board of Trustees complete _'Essential Information'_ and _'Trustee Introduction'_ training within the first 5 months of joining the committee. This Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Board of Trustees has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Association's national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Board of| j Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14.5 years. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the ~~complete closure of the Group~~ |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| ||| ||
The main activities of the Group comprise of weekly meetings
for all sections, residential camps (up to 1 week), weekend
activities and adventurous activities carried out in accordance
with the rules of The Scout Association.| ||| ||The Group meets the Charity Commission's public benefit| criteria under both the advancement of education and the advancement of citizenship or community development headings. |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||

The group has had an amazing year filled with activities. As
well as the weekly activities, young people took part in hiking,
climbing, kayaking, shooting, archery, narrowboating, and
large events such a week pack holiday in Yorkshire and an
amazing week long summer camp in Denmark. We
celebrated the Kings coronation in May with the 'big help out'
and took part in numerous events with other groups in our
district.| ||| |**Section E**|**Financial Review**| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**
Th G li i t hld ffiit| ||e roup s pocy on reserves s o o sucen resources
to protect the Group and delivery of its charitable programmes,
to ensure continuity and stability across generations of 7th
members, and to allow time to adjust to changing financial
circumstances.| ||| ||| |**Section F**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)|**_Neil Hampton_**|**_Neil Hampton_**|**_Neil Hampton_**|**_Neil Hampton_**|**_Neil Hampton_**|**_Neil Hampton_**|**_T.Hampton_**|| |---|---|---|---|---|---|---|---|---| |Full name(s)
Position (eg Secretary, Chair)
Date|Neil Hampton
TracyHampton
GroupScout Leader
Chair
**2**
**4**
**0**
**7**
**2**
**4**|||||||| ||**2**|**4**|**0**|**7**|**2**|**4**||| ## **7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts** |**cout Group (Charity no.1020539)**
**ments Accounts**|**cout Group (Charity no.1020539)**
**ments Accounts**|**cout Group (Charity no.1020539)**
**ments Accounts**|**cout Group (Charity no.1020539)**
**ments Accounts**| |---|---|---|---| |Year start date
Year end date|||| |**For the year**
**from**|**01/04/2023**|**to**|**31/03/2024**| |**Receipts and payments**||| |---|---|---| |**Receipts**|**2023/24**
**Unrestricted**
**funds**
**£**
**7,654 **
**648**
**6,341**
**4,460**
**1,008**
**917**
**3,617**
**3,111**
**2,850**
**1,067 **
**31,673**
**24,903**
**5,402 **
**26,380**
**1,311**
**1,217**
**1,388**
**2,274**
**90**
**27**
**138**
**156**
**1,801**
**130**
**187**
**1,399**
**433**
**3,666**
**478**
**1,666**
**6,086**
**79,132**
**- 47,459**
**156,771**
**109,312**|**2022/23**
**(Restated)**
see note 4.
**Unrestricted**
**funds**
**£**| |
Membership subscriptions
Seenote1|**7,654 **|**7,752 **| |Donations|**648**|**1,857 **| |Events-Cubs|**6,341**|**4,174**| |Events-Scouts
Seenote2.|**4,460**|**26,487 **| |Events- Beavers|**1,008**|**323**| |Events-general|**917**|**1,800**| |Rent/Hire of Building andEquipment|**3,617**|**5,561 **| |GiftAidforpreviousfinancialyear|**3,111**|**2,870**| |Fundraising (gross)|**2,850**|**8,521**| |InvestmentIncome- Bank interest|**1,067 **|**855**| |**_Total Receipts_**
**Payments**||| |||**60,200**| |||| |ActivityEquipment
Seenote 3.|**24,903**|**3,451 **| |Events-Cubs|**5,402 **|**3,128**| |Events-Scouts|**26,380**|**15,684**| |Events- Beavers|**1,311**|**249**| |Events-general|**1,217**|**2,661**| |Fundraising|**1,388**|**3,098**| |Insurance|**2,274**|**2,810**| |Meetings-general|**90**|**-**| |Meetings- Beavers|**27**|**209**| |Meetings-Cubs|**138**|**319**| |Meetings-Scouts|**156**|**1,203**| |CampingEquipment|**1,801**|**262**| |Bank Fees|**130**|**165**| |Admin|**187**|**-**| |Badges|**1,399**|**525**| |Membership Costs-OSM fees|**433**|**417**| |Training|**3,666**|**621**| |Utilities|**478**|**418**| |VenueMaintenance- minibus|**1,666**|**2,597**| |VenueMaintenance-general|**6,086**|**3,421**| |**_Total Payments_**
**_Net of Receipts/(Payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||| |||**41,238**| |||| ||**- 47,459**|**18,962**| ||**156,771**|**137,809**| ||**109,312**|**156,771**| 1 of 2 LT700002 (July 2021) ## **7th Woking (St. Mary of Bethany) Scout Group (Charity no.1020539) Receipts and Payments Accounts** ||Year start date|Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**to**|**31/03/2024**| |||||| |**Statement of assets and liabilities at the end of the year**||||| |**31st March**
**2024**
**Unrestricted**
**funds**
**£**
**Cash funds**
CAFcash Account GroupAccount
**14,737 **
CAFcash AccountPropertyAccount
**3,886**
VirginShort SavingsAccount
**32,966**
ShawbrookCAF60DayNoticeAccount
**54,000**
Shawbrook Long SavingsAccount
**-**
Scottish WidowsRobinson Fund
**3,195**
DistrictBadgeAccount
**55**
OSM ExpenseAccount
**473**
Cash/Floats
**-**
**Total cash funds**
**109,312**
**Non-monetary assets for charity's own use**
Motor Vehicle- minibus
Scouting equipment
**Liabilities**
Service charges notyet demanded for Scout Hall
**- 54,000**||||**31st March**
**2023**
**Unrestricted**
**funds**
**£**| |||||| |||||**20,799**| |||||**24,076**| |||||**32,576**| |||||**-**| |||||**74,190**| |||||**3,825**| |||||**887 **| |||||**-**| |||||**418**| |||||**156,771**| |||||| |||||| |||||**- 49,500**| |||||| |**Total net assets**||**55,312**||**107,271**| ## **The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on 24th July 2024 and signed on their behalf by:** |Signature
**_Tracy Hampton_**
**_Lorraine Ozanne_**|Print Name| |---|---| |**_Tracy Hampton_**|Tracy Hampton (Chair) 24/07/2024| |**_Lorraine Ozanne_**|Lorraine Ozanne (Treasurer) 17/07/2024| ## **General Notes to the Accounts** note 1. Membership subscriptions are now shown net of agency function capitation fees (membership fees passed onto Woking District Scouts) of £5,922 (£5,400 in 2022/23). Similarly capitation fees have been removed from Membership costs in Payments. note 2. Receipts for "Events - Scouts" is net of refunds £5,778 from Denmark trip, main event income was in 2022/23 note 3. Payments for Activity Equipment include purchase of minibus of £23,494. note 4. 2022/23 Receipts and Payments restated re note 1. above. No change to cash funds @31/03/2023 2 of 2 LT700002 (July 2021) Independent examiner's report to the trustees of 7Th Woking (St Mary of Bethany) Scout Group I report to the trustees on my examination of the accounts of the T, Woking (St Mary of Bethany) Scout Group for the year ended 3110312024. Responsibilities and basis of report As the charitytrustees of the Tr Woking (St Mary of Bethany) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. I report in respect of my examination of the 7th Woking (St Mary of Bethany) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed aLLthe applicabLe Directions given by the Charity Commission under 5ertion 14515llb) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matter5 have come to my attention in connection with the examination giving me cause to beLieve that in any material respect accounting records were not kept in respect of the 7, Woking (St Mary of Bethany) Scout Group as required by sertion 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. rlL Name: NigeL MarLow Head of Credit Address: I I StoneyfieLds Farnham GU9 8DU Date.. 17th July 2024