Trustees’ Annual Report for the period
From 01/04/2020 To 31/03/2021
Charity name: Blandford Scout Group
Charity registration number: 1020421
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Group Activities: • New road/path laid around the building • Maintenance to the internal state of the building and the grounds. Scout Section Activities: • Online sessions earning badges and awards |
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Many families took part in virtual camps run by our Group, County and HQ.
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Those members that didn’t join online zoom sessions also had access to our (paid for) online system to view and upload badge work to continue their Scouting.
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• Over 400 badges were sourced and delivered directly to young people
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• 6x Beaver Scouts and 6x Cub Scouts achieved their top Chief Scout Awards
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Statement confirming Para 1.18 The Group meets the Charity Commission's whether the trustees have public benefit criteria under both the had regard to the guidance advancement of education and the issued by the Charity advancement of citizenship or community Commission on public development headings. benefit
Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Committee continued to meet over Zoom every other month, discussing and carrying out the work of the Executive Committee. Some of the achievements during the lockdowns and easing of restrictions: • Engaged with a contractor to redo the path around the Scout Hut, to get rid of all the potholes and to extend the parking area. • The Assistant GSL, together with a friend of his, trimmed back all the overgrown hedges to help make the outside area look tidier. • A great amount of work was done by the GSL and Leaders in and around the hut, including sanding the floor in the main part of the building, repairing the toilets, painting the walls, clearing and tidying the outside storage area/ • Risk assessments were carried out to accommodate the varying levels of guidelines throughout the pandemic, to facilitate the safe hiring of the hut. • The Committee created and approved Financial Regulations and updated the hire terms and conditions. • The outside gas pipe has been replaced to conform with current regulations. • A fire risk assessment was carried out and action was taken where we fell short, like updating signage and repairing the fire door in the Beaver Room. BSG has been busy despite not being able to meet in person and we have achieved quite a bit last year to make it better and safer for everyone. The group is fully inclusive, and we pride ourselves on giving everyone an equal opportunity. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position at the end of March 2020 was broadly the same as at the start of the period in April 2019. We have continued to be well supported by the families in the local area meaning that all our sections are oversubscribed and we have a waiting list for each which allows us to collect the maximum amount of membership payments to go towards the running of the scout hut and the activities which the young people undertake during their meetings. We have successfully fundraised just over £9,000 towards the repair of the roof to the scout hut and have a number of regular hirers meaning our hut income is stable and covers most of the running costs. Overall our funds held has increased by £4,000 over the course of the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the group should income and fundraising activities fall short. The group executive committee considers that the group should hold a sum equivalent to three months running costs in Scouting account and a sum equivalent to six months running costs £4,000 in HQ account in reserve and this is held on deposit as detailed in article 2a of the Reserves policy. Should the level of reserves fall below the target level, the group executive committee will make efforts to restore the level within the next financial year. The amount of reserves held are: £4,000 in HQ a/c + three month running costs in Scouting a/c |
| Amount of reserves held | Para 1.22 | Current combined bank balances total just over £20,000 at the end of the period, an increase of £4,000 from the start of the year. Reserves held are sufficient and meet the requirement to hold three months running costs in the scouting account and six months running costs in the HQ account. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the |
Para 1.23 | n/a |
charity continuing as a going concern
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The majority of our funds come from the membership fees our young people pay, regular hirers of our scout hut and fundraising for specific projects. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees' of the Scout Group. As charity trustees they are responsible and act collectively as Charity Trustees: • Comply with the Policy, Organisation and Rules of The Scout Association • Protect and maintain any property and equipment owned by and/or used by the Group • Manage the Group finances • Provide insurance for people, property and equipment • Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities • Promote and support the development of Scouting in the local area • Manage risk and implement the Safety Policy locally (review incidents to prevent further ones) • Ensure that a positive image of Scouting exists in the local community • Appoint and manage the operation of any sub- Committees, including appointing Chair to lead the sub-Committees • Ensure that Young People are meaningfully involved in decision making at all levels within the Group (under 18's can form a sub committee) • Appoint administrators, advisors and co- opted members |
• Approve annual report and accounts, present to Scout Council at AGM and submit to the charity commission • Maintain appropriate confidentiality - don't discuss committee business outside of meetings • The opening, closure and amalgamation of Sections in the Group as necessary The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any Para 1.51 related parties Other
Reference and Administrative details
| Charity name | Blandford Scout Group |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1020421 |
| Charity’s principal address | Blandford Scout Hut Eagle House Gardens Blandford Forum DT11 7BS |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Sam Elliott | GroupScout Leader | |||
| Sybille Maddock | Chairperson | |||
| AmyDennis | Treasurer | |||
| Jonathan Bowell | Elected Member | |||
| Rebecca Rodwell | Elected Member | |||
| Christine Minchella | Elected Member | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Sam Elliott Full name(s) Sybille Maddock Position (eg Secretary, Chairperson Group Scout Leader Chair, etc) Date 16/01/2022
BLANDFORD SCOUT GROUP Balance olAccouts- Financials 01.04.2020to 31.03.2021 Scout Income Scout Ex nditure Deer Park 8e3vers Riversdale Beavers Portman Cub5 Shottsford Cubs Stour Valley Scouts Tuck Shop Scout FR Gift Mi5 HQ reled 301.31 145.26 I.IY33.31 1.509.14 582.99 Deer Park BeavÈrs RiversdalÈ Beavers Porbnan Cubs Shottsford Cub5 Stour Valley Scouts Wintefboume Whitechyrrh Aduhs & Leaders Tutk Shop out FR Badge5 GeneTèI Supplies & Misc Capitstion Transfer to HQ3Ccnl 340.20 287.82 921.34 806.74 724.17 41.68 90.68 52.94 643.75 118.98 308.74 274.51 4,794_) Tot•ls £ 4394.74 £ 8,642.82 Income Ex enditure Float HQFR Fl(at HQFR HQ Expenses Grounds MaiTrtsrKe HQ Maintan HQ Projetts Equipment Insurance 185.02 1.4(X). 77.14 896.88 933.1)) 393.95 £ 11,440.(KJ 41.98 1.251.56 1,390.35 Charity Donions Misc. £ 22.961.24 Rale5 Water Misc 295. Tots15 £ 24546.26 £ 16.720A2 utin¢Accourt HQAc¢ount Opening Balance Incorne Tota5 Expenditure Total 6.469.93 4,394.74 £ 8.642.82 openi Balan irfome Total Expenditure Totsl £ 14,178.22 £ 24,546.26 £ 16.720.42 Balanc¢ £ 2221A5 alantt £ 22.C4)4.06 ComblThed Accounts OpenSn8 Balance Incorne Total Expenditure Total £ 20,648.15 £ 28.941. £ 25.363.24 Balance £ 24225.91 C. Westbrook GSL St Mary Gillingham 09 May 21 RÈ8iStered Charity No. 1020421
BLDFoRD SCOUTGROUP Balance of Accounts- Finanoal$ 01.04.2020to 31.03.2021 Notes Stoutlng Intome Misc 87.80 Sale of Weekender 8agdes which Sam tr4er•dered1£105 is the w5t of the èddttK)n&l badges sFMMng in the Badges General expendiwrel £2?. ScoutAssoOat IRecewl 091031211 Fundraising HQ Income Fundraisln8 Mi5C 105.02 Donation frorn John Kerley for hire of sander forwooden floor in hut 3..[1 Wandford Forurn Town Countsl- &Jpport Grant for resurfacin8 the roèd around the hut 459.54 Transfer of portion of subs for electric etc £ lo.(.) Dorset Council Retail, H05pitality & Lei5uie Grafit 9.67 knazon Ire£eNed 2V051201 15.53 kniazon SMI IrereNed 131(1201 11.02 rn320n SMI Irecewed 161111201 16.48 Arnazon Smik IreceNed 111021211 1,334.(M) tX>rset Council- Local Restriction &Jpport Grnnt- S Nov- 2 Dec 20 2,OJl.CKI tk)rset Council- Local Restriction pport Grant- 5Jan- 15 Feb 21 4,(KN).00 Dorset Council. (losed Business LtKkdown PayTrenl 2.tY36.(M) tx)rset Countil outlng expenrfiture Transfer to HQaccount Supplie5 & Mi 459.54 Transfer of porthw of subs for electric etc 42.00 Unity Insurante- Personal accident for helpers 143.86 Go Daddywebsite 18.fy) OSM- upgrade Adu5 38.09 Go Daddy renewal 32.56 Go Daddy renewal Scout FurKlrai5in8 HQ Expendlture Fundralslnz totals linc prioryeafsl Works to Hut and Grounds Nature Reserve Scoutin8 events 5.111.63 i.coo.o) 541.35 Re8iStered Charity No. 1020421
INCOME AND EXPENDITURE ACCOUNTS Independent Examiner's Report Report to the trusteesl members of BLANDFORD SCOUT GROUP On accounts for the year ended ST 31 March 2021 Charity no 1020421 Respectivè The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's Irustees consider that an audit is not required for this year trustees and examinor under section 144 of the Charities Ad 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to-. Examine the accounts under section 145 of the Charities Act, Follow the prOdureS laid down in the general Directions given by the Charity Commission {under section 145(5}Ib) of the Charities Act. and State whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance wilh general Directions examiner's statement given by the Charity Commission. An examination includes a review ofthe accounting records kept by the charily and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Irustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limiled to those matters set out in the statement below. Independent In connection with my examinalion. no malerial matters have come to my examiner's statement attention which gives me cause to believe Ihat in, any material respect: Accounting records were not kept in accordance wilh section 130 of Ihe Charities Act or The accounts do not accord with Ihe accounting records. I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Date". 8" May 2021 Signed: Name: Colin Westbrook GSL St Mary Gillingham Scout Group Address: The Cedars, Bay Lane. Gillingham, Dorset SP8 4ER