## **Trustees’ Annual Report for the period** **From 01/04/2020 To 31/03/2021** ## **Charity name: Blandford Scout Group** ## **Charity registration number: 1020421** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and
support young people in their personal
development,
empowering them to make a positive
contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
Integrity - We act with integrity; we are
honest, trustworthy and loyal.
**Respect -**We have self-respect and
respect for others.
**Care -**We support others and take care of
the world in which we live.
**Belief -**We explore our faiths, beliefs and
attitudes.
**Co-operation -**We make a positive
difference; we co-operate with others and
make friends.
**The Scout Method**
Scouting takes place when young people,
in partnership with adults, work together
based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
-make and live by their Promise.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Group Activities:
•
New road/path laid around the
building
•
Maintenance to the internal state of
the building and the grounds.
Scout Section Activities:
•
Online sessions earning badges
and awards| - Many families took part in virtual camps run by our Group, County and HQ. - Those members that didn’t join online zoom sessions also had access to our (paid for) online system to view and upload badge work to continue their Scouting. - • Over 400 badges were sourced and delivered directly to young people - • 6x Beaver Scouts and 6x Cub Scouts achieved their top Chief Scout Awards - Statement confirming Para 1.18 The Group meets the Charity Commission's whether the trustees have public benefit criteria under both the had regard to the guidance advancement of education and the issued by the Charity advancement of citizenship or community Commission on public development headings. benefit ## **Additional information (optional)** ## You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Committee continued to meet over
Zoom every other month, discussing and
carrying out the work of the Executive
Committee. Some of the achievements
during the lockdowns and easing of
restrictions:
•
Engaged with a contractor to redo
the path around the Scout Hut, to
get rid of all the potholes and to
extend the parking area.
•
The Assistant GSL, together with a
friend of his, trimmed back all the
overgrown hedges to help make the
outside area look tidier.
•
A great amount of work was done
by the GSL and Leaders in and
around the hut, including sanding
the floor in the main part of the
building, repairing the toilets,
painting the walls, clearing and
tidying the outside storage area/
•
Risk assessments were carried out
to accommodate the varying levels
of guidelines throughout the
pandemic, to facilitate the safe
hiring of the hut.
•
The Committee created and
approved Financial Regulations and
updated the hire terms and
conditions.
•
The outside gas pipe has been
replaced to conform with current
regulations.
•
A fire risk assessment was carried
out and action was taken where we
fell short, like updating signage and
repairing the fire door in the Beaver
Room.
BSG has been busy despite not being able
to meet in person and we have achieved
quite a bit last year to make it better and
safer for everyone.
The group is fully inclusive, and we pride
ourselves on giving everyone an equal
opportunity.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Our financial position at the end of March
2020 was broadly the same as at the start
of the period in April 2019. We have
continued to be well supported by the
families in the local area meaning that all
our sections are oversubscribed and we
have a waiting list for each which allows us
to collect the maximum amount of
membership payments to go towards the
running of the scout hut and the activities
which the young people undertake during
their meetings. We have successfully
fundraised just over £9,000 towards the
repair of the roof to the scout hut and have
a number of regular hirers meaning our hut
income is stable and covers most of the
running costs. Overall our funds held has
increased by £4,000 over the course of the
year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Our group, like most charities, hold some
funds in reserve. Our level of reserves is
set to ensure that there are sufficient
resources to continue the core charitable
activities of the group should income and
fundraising activities fall short. The group
executive committee considers that the
group should hold a sum equivalent to
three months running costs in Scouting
account and a sum equivalent to six
months running costs £4,000 in HQ
account in reserve and this is held on
deposit as detailed in article 2a of the
Reserves policy. Should the level of
reserves fall below the target level, the
group executive committee will make
efforts to restore the level within the next
financial year. The amount of reserves held
are: £4,000 in HQ a/c + three month
running costs in Scouting a/c| |Amount of reserves held|Para 1.22|Current combined bank balances total just
over £20,000 at the end of the period, an
increase of £4,000 from the start of the
year. Reserves held are sufficient and
meet the requirement to hold three months
running costs in the scouting account and
six months running costs in the HQ
account.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the|Para 1.23|n/a| charity continuing as a going concern |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The majority of our funds come from the
membership fees our young people pay,
regular hirers of our scout hut and
fundraising for specific projects.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The group does not have sufficient funds to
invest in longer term investments. The
Group has therefore adopted a risk averse
strategy to the investment of its funds. All
funds are held in cash using only
mainstream banks or building societies.| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Group's governing documents are
those of the The Scout Association. They
consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the
Association and The Policy, Organisation
and Rules of The Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its
rules which are common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance
with the Policy, Organisation and Rules of
The Scout Association.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Group is managed by the Group
Executive Committee, the members of
which are the 'Charity Trustees' of the
Scout Group. As charity trustees they are
responsible and act collectively as Charity
Trustees:
• Comply with the Policy, Organisation and
Rules of The Scout Association
• Protect and maintain any property and
equipment owned by and/or used by the
Group
• Manage the Group finances
• Provide insurance for people, property
and equipment
• Provide sufficient resources for Scouting
to operate. This includes, but is not limited
to, supporting recruitment, other adult
support, and fundraising activities
• Promote and support the development of
Scouting in the local area
• Manage risk and implement the Safety
Policy locally (review incidents to prevent
further ones)
• Ensure that a positive image of Scouting
exists in the local community
• Appoint and manage the operation of any
sub- Committees, including appointing
Chair to lead the sub-Committees
• Ensure that Young People are
meaningfully involved in decision making at
all levels within the Group (under 18's can
form a sub committee)
• Appoint administrators, advisors and co-
opted members| • Approve annual report and accounts, present to Scout Council at AGM and submit to the charity commission • Maintain appropriate confidentiality - don't discuss committee business outside of meetings • The opening, closure and amalgamation of Sections in the Group as necessary The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** |Charity name|Blandford Scout Group| |---|---| |Other name the charity uses|n/a| |Registered charity number|1020421| |Charity’s principal address|Blandford Scout Hut
Eagle House Gardens
Blandford Forum
DT11 7BS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sam Elliott|GroupScout Leader||| ||Sybille Maddock|Chairperson||| ||AmyDennis|Treasurer||| ||Jonathan Bowell|Elected Member||| ||Rebecca Rodwell|Elected Member||| ||Christine Minchella|Elected Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sam Elliott **Full name(s)** Sybille Maddock **Position (eg Secretary,** Chairperson Group Scout Leader **Chair, etc) Date** 16/01/2022 BLANDFORD SCOUT GROUP Balance olAccou*ts- Financials 01.04.2020to 31.03.2021 Scout Income Scout Ex nditure Deer Park 8e3vers Riversdale Beavers Portman Cub5 Shottsford Cubs Stour Valley Scouts Tuck Shop Scout FR Gift Mi5 HQ rel*ed 301.31 145.26 I.IY33.31 1.509.14 582.99 Deer Park BeavÈrs RiversdalÈ Beavers Porbnan Cubs Shottsford Cub5 Stour Valley Scouts Wintefboume Whitechyrrh Aduhs & Leaders Tutk Shop out FR Badge5 GeneTèI Supplies & Misc Capitstion Transfer to HQ3Cc￿nl 340.20 287.82 921.34 806.74 724.17 41.68 90.68 52.94 643.75 118.98 308.74 274.51 4,794_￿) Tot•ls £ 4394.74 £ 8,642.82 Income Ex enditure Float HQFR Fl(*at HQFR HQ Expenses Grounds MaiTrtsrKe HQ Maintan HQ Projetts Equipment Insurance 185.02 1.4(X). 77.14 896.88 933.1)) 393.95 £ 11,440.(KJ 41.98 1.251.56 1,390.35 Charity Don*ions Misc. £ 22.961.24 Rale5 Water Misc 295. Tots15 £ 24546.26 £ 16.720A2 utin¢Accourt HQAc¢ount Opening Balance Incorne Tota5 Expenditure Total 6.469.93 4,394.74 £ 8.642.82 openi￿ Balan irfome Total Expenditure Totsl £ 14,178.22 £ 24,546.26 £ 16.720.42 Balanc¢ £ 2221A5 alantt £ 22.C4)4.06 ComblThed Accounts OpenSn8 Balance Incorne Total Expenditure Total £ 20,648.15 £ 28.941. £ 25.363.24 Balance £ 24225.91 C. Westbrook GSL St Mary Gillingham 09 May 21 RÈ8iStered Charity No. 1020421 BL￿DFoRD SCOUTGROUP Balance of Accounts- Finanoal$ 01.04.2020to 31.03.2021 Notes Stoutlng Intome Misc 87.80 Sale of Weekender 8agdes which Sam tr4er•dered1£105 is the w5t of the èddttK)n&l badges sFMMng in the Badges General expendiwrel £2?.￿ ScoutAssoOat￿ IRecewl 091031211 Fundraising HQ Income Fundraisln8 Mi5C 105.02 Donation frorn John Kerley for hire of sander forwooden floor in hut 3.￿￿.[￿1 Wandford Forurn Town Countsl- &Jpport Grant for resurfacin8 the roèd around the hut 459.54 Transfer of portion of subs for electric etc £ lo.(￿.￿) Dorset Council Retail, H05pitality & Lei5uie Grafit 9.67 knazon Ire£eNed 2V051201 15.53 kniazon SMI￿ IrereNed 131(*1201 11.02 *rn320n SMI￿ Irecewed 161111201 16.48 Arnazon Smik IreceNed 111021211 1,334.(M) tX>rset Council- Local Restriction &Jpport Grnnt- S Nov- 2 Dec 20 2,OJl.CKI tk)rset Council- Local Restriction ￿pport Grant- 5Jan- 15 Feb 21 4,(KN).00 Dorset Council. (losed Business LtKkdown PayTrenl 2.tY36.(M) tx)rset Countil outlng expenrfiture Transfer to HQaccount Supplie5 & Mi 459.54 Transfer of porthw of subs for electric etc 42.00 Unity Insurante- Personal accident for helpers 143.86 Go Daddywebsite 18.fy) OSM- upgrade Adu￿5 38.09 Go Daddy renewal 32.56 Go Daddy renewal Scout FurKlrai5in8 HQ Expendlture Fundralslnz totals linc prioryeafsl Works to Hut and Grounds Nature Reserve Scoutin8 events 5.111.63 i.coo.o) 541.35 Re8iStered Charity No. 1020421 INCOME AND EXPENDITURE ACCOUNTS Independent Examiner's Report Report to the trusteesl members of BLANDFORD SCOUT GROUP On accounts for the year ended ST 31 March 2021 Charity no 1020421 Respectivè The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's Irustees consider that an audit is not required for this year trustees and examinor under section 144 of the Charities Ad 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to-. Examine the accounts under section 145 of the Charities Act, Follow the prO￿dureS laid down in the general Directions given by the Charity Commission {under section 145(5}Ib) of the Charities Act. and State whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance wilh general Directions examiner's statement given by the Charity Commission. An examination includes a review ofthe accounting records kept by the charily and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Irustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limiled to those matters set out in the statement below. Independent In connection with my examinalion. no malerial matters have come to my examiner's statement attention which gives me cause to believe Ihat in, any material respect: Accounting records were not kept in accordance wilh section 130 of Ihe Charities Act or The accounts do not accord with Ihe accounting records. I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Date". 8" May 2021 Signed: Name: Colin Westbrook GSL St Mary Gillingham Scout Group Address: The Cedars, Bay Lane. Gillingham, Dorset SP8 4ER