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2022-03-31-accounts

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

ADPT tru Registered number: 02567793 Charity number: 1020404

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1 - 2
Trustees' Report 3 – 14
Independent Examiner's Report 15
Statement of Financial Activities 16
Balance Sheet 17 - 18
Statement of Cash Flows 19
Notes to the Financial Statements 20 - 40

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022

Trustees

C M Sayers, Chairman N Luke R Styring M Allenby P J Gregory J Spence R C Dale L Hetherington P M Stuckey J Embley G Castle

Company registered number

02567793

Charity registered number

1020404

Registered office

The Playhouse Bondgate Without Alnwick Northumberland NE66 1PQ

Artistic Director

J Potts (resigned 18 December 2021) D Cruden (appointed 30 November 2021)

Independent Examiners

Kinnair Associates Limited Chartered Accountants Aston House Redburn Road Newcastle upon Tyne NE5 1NB

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Bankers

HSBC Bank plc 1 New Market Morpeth Northumberland NE61 1PX

Barclays Bank plc 20 Bondgate Within Alnwick Northumberland NE66 1TF

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

The Trustees present their annual report together with the financial statements for the year ended 31 March 2022.

Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is a company limited by guarantee and is governed by its Memorandum and Articles of Association, as amended on 29th July 2009.

Recruitment and appointment of new Trustees

The maximum number of Trustees, as stated by the Articles of Association, is twelve, and the minimum is six. This can be changed by the charity in the general meeting. The Articles of Association were altered on 29th July 2009 due to changes in local authority government.

Northumberland County Council has the right to nominate a trustee.

The Trustees can appoint Trustees as long as the number of Trustees does not exceed the maximum number.

Trustees are appointed to serve for a minimum of one year, and a maximum of four years, at the discretion of the appointing body. At the end of their term, they shall be eligible for reappointment.

Induction and training of new Trustees

New Trustees undergo an induction period to brief them on their legal obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision-making processes and the recent financial performance of the charity. The Trustees meet key employees and other Trustees during this period.

Organisational structure

The Board of Trustees meet regularly to review the organisation and its results and to discuss any relevant action required for the future.

Related parties

The entire building was purchased in February 2018 by Northumberland County Council. There is a covenant on the building which ensures that it is used for Arts Cultural and community activities and events only.

Alnwick Town Council have committed financial funding to the charity and now have a representative on the board.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Risk management

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. A risk register has been established and is updated annually. Action, systems and procedures have been enacted and put in place to mitigate those risks. Management accounts, including cashflow and profit and loss forecasts are prepared monthly, and the performance of the trust is monitored regularly by the entire board. Potential risks and threats are monitored constantly.

The current significant risk is the continued impact of Covid-19 on audience attendance and the impending recession. The company is improving the means by which we report our ongoing financial situation so that we have a clear picture of our current financial situation against the budget. The improved ability to monitor income against expenditure will allow us to react in a timely manner. We are also keen to maintain ticket prices at last year's level and we are encouraging early booking through a series of offers. Although Covid-19 is no longer as relevant we are still aware of the ongoing impact it has had on audience levels. The building still has notices concerning hygiene and encouraging people to give each other space where practical.

Increased costs are of concern to us. The increase in the costs of gas and electricity is considerable and we will be applying to The Energy Bill Relief scheme for support and we are actively encouraging reduction of energy. We will continue with our plans to replace our tungsten lamps for LED as a means of reducing our power consumption. Fuel and accommodation costs have risen significantly and the impact on artists traveling to our community to perform is noticeable, some artists have withdrawn citing this as a reason for not being able to bring their work to the Playhouse. We are attempting to assist artists in finding better value accommodation and where possible programming work in coordination with other venues on route to and from Alnwick.

OBJECTIVES AND ACTIVITIES

Our vision is to enrich the life of the community through diverse and cultural experiences, to enhance and inspire everyday life. Our purpose is to be a thriving and successful artistic, cultural, and community venue, and to be a hub to support local artists, both professional and amateur, with performance space and resources.

We aim to be perceived as a friendly and vibrant environment where people are respected, valued and take part in rewarding experiences. Considerate, skilled staff maintain a strong professional work ethic in order to inspire our volunteers to participate and share our vision.

The Playhouse brings together local people, volunteers and patrons, with artistic communities everywhere from professional, semi-professional and amateur backgrounds. It is this diverse mix of communities which ensures this small-scale arts centre remains rooted in place and identity.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Auditorium Programme – Artistic Aim

Community Programme

S ignificant Activities

In reopening our auditorium it would have been understandable to rush to return to full houses, but we decided to focus on building patron confidence following an extended closure due to the pandemic. We restarted our programme in July 2021 and then at a much reduced rate, running film Thursday, Friday and Saturday at 50% capacity for July and August. We also ran some rescheduled family live shows.

In August we launched our Autumn programme covering September, October, November and December and this programme was on sale without social distancing but with Covid-19 secure measures in place which continue under constant review.

We launched the new season brochure with a special Preview evening which attracted an enthusiastic audience to listen to Manager Jo Potts introduce special guests from the season ahead with drinks in the bar afterwards.

After ten years of managing the Playhouse Jo Potts stepped down and October was the month for recruitment with adverts in The Guardian, Arts Professional and on the website. We were delighted to announce that Damian Cruden took up post as Artistic Director in November for a four week handover period with Jo Potts.

The autumn programme saw the Playhouse run 57 events, mostly evening but some matinee performances of LIVE events which attracted over 6,337 audience members. Some of the

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

shows were eagerly awaited Covid-19 postponed shows such as the community production Alnwick Stage Musical Society with the rescheduled Jesus Christ Superstar. There was professional comedy with Mark Thomas and Simon Brodkin, professional dance and sell-out music evenings with Kathryn Tickell, Simon and Garfunkle and Ralph McTell.

The film programme ran 19 events which attracted 1,830 movie goers back to the Playhouse over this quarter with the most anticipated event being James Bond, No Time To Die.

Building customer confidence to come back to the Playhouse continued to be a priority in the communications with patrons. A full page in the brochure about how we have a Covid-19 booking policy which makes it easy for patrons to change tickets. Also, on our website advising of the measures in place in our building such as how we are incredibly lucky to have open-plan, well-ventilated foyer spaces.

The Vikings Christmas show went well being a first in-house production running throughout December and over Christmas. Audience numbers were pleasing. AP has historically closed over the Christmas period, so are keen to develop this new offer as part of its programming calendar in future years.

We were closed throughout most of January to facilitate building works that were outstanding from the refurbishment 2019. We recommenced our programme on the 24th January with the Choir and band attending rehearsals.

The programme of work slowly returned towards pre-pandemic levels, attendance was reasonable and we moved over the final quarter to a wider offer with Duchess High School Musical production, Monocle dance, stand up, Alnwick Music society and folk music, Feast Of Fiddles returning live performance to the building as well as a broad Cinema programme. Inevitably Cinema was easier to programme at that time as live work still remained hard to find.

The studio had several events, Kate Humble was interviewed by Helen Stanton from the Accidental Bookshop, for which we had a full house. We had some storytelling sessions in partnership with the Library eg Jack Meggitt-Phillips and more events are planned. Theatre Sans Frontieres brought their production of The Speckled Band to the studio, this was the first piece of drama in the studio since reopening, again, a sell out and much enjoyed.

The Youth Theatre returned to sessional workshops and although still lower in number than we would have desired, attendance built throughout the season. They had sharing sessions with family and friends, again well attended and much enjoyed in the new studio.

The Playhouse supported Emma Dunn of Dansformation to create a series of creative dance/movement sessions, delivered outdoors at Howick Cricket ground in August 21. The aim was to continue the work that Dansformation started in the Studio Hub at the Playhouse for young children. There was a sharing to invited family and friends as opposed to a paid ticketed performance.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Artist in Residence week in Studio Hub

Fully Booked Theatre Company spent one week in residence in the Playhouse Studio Hub in August to develop their current work How Long is a Piece of String. The week included two workshop days which engaged with families introducing them to the characters of String and Strong using their new interactive musical technology.

“Thank you so much for supporting the development of our show, How Long is a Piece of String? You played such a huge role in bringing this work to fruition, from helping us engage with local children and families, to ensuring they had a wonderful time by playing musical statues with them in the lobby! It was a pleasure to work with you and your brilliant team who all made us feel so welcome. The volunteers, technical team, and front of house all gave us such a warm welcome yesterday.” Jen Essex from Fully Booked Theatre Company

Made in the North East Dance commission – The Monocle by Rendezvous Dance THE MONOCLE is a new dance performance by the celebrated, award- winning choreographer Mathieu Geffré. There was a workshop opportunity at the Studio Hub to join the cast of 6 outstanding queer performers and participate in a flash mob style performance. One of our regular dance groups took up the workshop and participated in the show at the Playhouse in February 2022.

Generally, an improved cinema offer has also allowed for new attendees.

The Playhouse Youth Theatre started again on Saturday September 11[th] for rehearsals for a Christmas Show linked to the professional main stage production, A Viking Christmas. The Youth Theatre had the opportunity to create their own show performed early in December on the main stage on top of the professional stage set of the wonderful new production, A Viking Christmas, as well as engage with the writer Gary Kitching.

This exciting new opportunity to link up with professional writers, actors and directors was possible due to A Viking Christmas being co-produced by Alnwick Playhouse and Queens Hall Arts, Hexham. The project was led by Sarah McLane, Youth Theatre Director with Musical Direction by Peter Brown and YT Officer, Carrie Morrison. As always, we aimed to keep our Youth Theatre membership costs to a minimum and we have bursary places available which allows our Youth Theatre to be accessible to all.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

“ Our Youth theatre offers a wonderful platform for showcasing regional talent and this project aims to give members a real insight into the professional world of writing, directing and performing to develop their skills and knowledge of the industry. Our Youth Theatre is also about developing life-long friendships and putting young people in charge of making creative decisions which is why this performance will be their version of A Viking Christmas, I can’t wait to see what it is!” Jo Potts

We offer some placements for young people and have invested in some support for our technical team in defining good working practice and advising on equipment needs and future training possibilities.

The Playhouse Dance for Fun group lead by Virginia Kennedy continued outdoors until we could welcome them back into the building in the Autumn season. The garden work combined into a sharing at the Playhouse in the Autumn.

Audience Feedback

“It’s not only great to have our local theatre/cinema back but we now have a place that is the centre of the community. By incorporating the library, tourist information, the popular cafe as well as spaces to hire the Playhouse has become “alive” with people you know” Jan 13th

“What an uplifting and beautiful performance by Ballet Theatre U.K. in their production of The Wizard of Oz. It was joyful. The renovation of the Theatre is magnificent. Thought it was stunning”. Jan 11th

Playhouse Studio Hub and new rehearsal room

A brand new programming opportunity for the Playhouse to develop the studio into a creative hub for the whole community, involving artists and families as part of an extended arts programme. Our key partners include our long-standing practitioners and Northumberland Arts Development and Northumberland Library who share this space.

The studio allows a wider, more diverse range of programming across all the art forms. We ordered the new projector seating staging and sound system which will be up and running early in the financial year 22/23. The new rehearsal space has been created in what was the wardrobe store, the contents of which were moved into refurbished attic space.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Regular Studio Hub Studio Classes

Virginia Kennedy is the founder and leader of Alnwick Playhouse’s longstanding Dance 4 Fun group. This group meets every Friday at the Playhouse for ladies over the age of 50 years old to engage in dance which is playful, uplifting and associated with health and well-being rather than technique, training and performance.

PUBLIC BENEFIT STATEMENT

In developing the objectives for the year and in planning activities, the Trustees have considered the Charity Commission’s general guidance on public benefit, including the guidance on public benefit and fee charging. The programme is planned to cover the widest range of artistic activities, to appeal to all sections of the community, and aims to provide entertainment for audiences with widely differing tastes. One of the guiding principles of the original Trustees was that the Playhouse would be for all the community and that its remit would never be elitist. That principle holds as true today as it did in 1990. The programme is made accessible to all, including those on low incomes, through a proactive pricing structure. Tickets range from as little as £6 to £25 for the larger professional productions. Workshop fees begin at £2.50 per session and there is free access to the exhibitions in the gallery and some Pay What You Decide performances.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

(A company limited by guarantee)

ALNWICK DISTRICT PLAYHOUSE TRUST

ACHIEVEMENTS AND PERFORMANCE

Charitable Activities

The Playhouse continues to be at the heart of the Alnwick town and district community as a vibrant arts centre with both a cinema and live performance venue.

Internal and External Factors

With a turnover of £590K, the level of public subsidy received for running the Playhouse in 2021/22 represents just over 40% of total income. Donations from Trusts, Foundations and private individuals contributed a further 18%. The support of Northumberland County Council and private funders is very much appreciated and is vital to the institution’s future success. Although the Playhouse has a strong financial model and developed strategies which make us more self-sufficient, generating maximum income from ticket sales, merchandise and secondary spend, the charity, like most arts centres, is also reliant on financial support from various donors and public bodies.

Fundraising

We continued to work with our freelance fundraiser during this period, to secure core and project funding to support Playhouse costs, from both regular and newly sourced funders.

In the aftermath of Covid-19, many funders were still concentrating on funding the delivery of urgent services such as medicine, housing and food, and with arts venues still closed until May 2021, funding was very difficult to source. Support from the Arts Council through the Culture Recovery Fund continued to be essential during the early stages of this financial year to sustain us during closure, and meant that all staff retained their jobs, as well as covering core running costs.

Once we re-opened, the focus was on finding core funding for the organisation and we were delighted to attract some new funders to assist with this during the year, with special thanks due to Maria Bjornson Memorial Fund, Postcode Neighbourhood Trust, The 29[th] May 1961 Charitable Trust, The Barbour Foundation and the Hugonin Trust for their generous support in core funding.

In addition, we continued to receive essential core costs support from our regular local funders, who continued to fund us throughout this difficult period. We are very grateful to them for their support, with special thanks to Northumberland County Council, Alnwick Town Council and Northumberland Estates.

Towards the end of the financial year, we were delighted to receive a grant from Film Hub North, to support our ambition to create a second screen in the Studio. This funding allowed us to invest in staff training, create film groups, show increased specialised film, and survey our audiences, and we hope will lead to more film on offer at the Playhouse in the future.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

Thank you to our funders and supporters

We would like to thank all of the funders and supporters who have generously helped us this year, as listed below, and all of the Playhouse Friends and Front Row members.

The 29th May 1961 Charitable Trust, Arts Council England, Alnwick Town Council, The Barbour Foundation, The Maria Bjornson Memorial Fund, The Carr-Ellison Family Charitable Trust, The Hedley Denton Charitable Trust, Film Hub North, The Joseph Strong Frazer Trust, The Hadrian Trust, The W.A. Handley Trust, The Hugonin Trust, The Sir James Knott Trust, Northumberland County Council, Northumberland Estates, The Postcode Neighbourhood Trust.

Friends and Front Row

During the course of the year the Front Row scheme raised in excess of £5,500. Our Front Row donors make a special annual donation to the Playhouse to enable us to work towards special projects which lie outside our regular activity and which bring even greater benefits to the community and our customers. During this financial year there were c.30 members.

The Friends' scheme continued. However, in the post Covid-19 period it has been challenging to maintain this activity at previous levels. The scheme brought in over £6,500 in the year with 260 memberships taken. Many of them support the Playhouse as volunteers, acting as stewards and carrying out a number of duties enabling the establishment to run smoothly.

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

These supporters come from the town of Alnwick and its outlying district as well as from further afield where a facility such as the Playhouse does not exist. We are very grateful to all of them for their continued support.

Financial Review

Although the Covid-19 pandemic was declared over by the Government, and the 2021/22 financial year saw the gradual reopening of the Playhouse for normal business, it continued to have an impact on audience numbers and the ability to put on live shows. Overall income levels increased over the previous year by £252K, thanks to the resumption of live performances (including the Vikings Christmas show), although this was partially offset by a reduction in Covid-19 funding of £121K. The reopening of the Playhouse and the consequent increase in activity also brought extra costs in its wake, including higher staff and premises costs, and higher finance costs on the back of increased ticket sales. Overall there was a reduction in reserves in the year of £103K, of which £37K was unrestricted.

Going concern

The Trustees have considered the continuing impact of the Covid-19 pandemic and how it is expected to affect the company’s financial position.

The current significant risk remains the long-term impact of the Covid-19 pandemic on charitable activities. This risk will be managed by utilising our free reserves, strictly controlling expenditure, taking advantage of Government and sector grants and encouraging donations from as wide a variety of individuals and organisations as possible.

The Playhouse was without a Finance Officer from December 2021 until August 2022, with Kinnair and freelance staff stepping in to provide basic accounting services during that period. The recruitment of a new Finance Officer will herald a thorough review of accounting policies and procedures, including but not limited to:-

In the opinion of the Trustees, the going concern basis remains appropriate and the financial statements have been prepared on that basis, which assumes that the charitable company will continue in operation for the foreseeable future.

Reserves policy

The trust operates with only limited financial resources and is able to set aside only a limited contingency fund. The majority of the surplus is re-invested in the programme and development of the Playhouse.

The calculation of free reserves is based on the definition included in the charity statement of

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

recommended practice (SORP), which provides recommendations for accounting and reporting for charities. Resulting from this, the Trustees considered it would be appropriate to hold the equivalent of three months' overhead costs due to the severe impact on charitable activities caused by the Covid-19 pandemic, which would equate to holding approximately £125,000 in free reserves. The Trustees keep the reserves policy under continuous review, and will revise as and when circumstances dictate.

At 31st March 2022, free reserves were £254,801. Notwithstanding the impact of Covid-19 on charitable activities, the Trustees are very conscious that there are two other key factors to bear in mind; firstly, we have a long-term loan with Northumberland Country Council for £34,950 and secondly a hire purchase agreement for £6,726. However, in line with our policy on free reserves, we have sufficient reserves to cope with both of these factors.

Investment policy and powers

The Trustees are able to invest and deal with monies of the company not immediately required in such a manner as they may from time to time determine. This is an issue dealt with by the Finance committee in the first instance and then presented to the Board for approval.

Future Plans

The future has lots of possibilities. We are keen to develop the opportunities we offer our community to get involved in creative activities and to engage with a wide variety of artists and performances across the art forms. To facilitate the work, we must ensure that we have a secure and stable organisation. To achieve this, we are developing our partnerships with other cultural organisations across the county and optimising the use of our building’s spaces, for both community and commercial hire. In the wake of the Covid-19 pandemic we are rebuilding the engagement lost with schools and providing a diverse program of activities for their benefit. In tandem with this we are investigating ways to expand our property and to diversify our income streams. We have recently taken back the running of the Playhouse bar and are confident that this can grow and become a considerable contributor to our income needs.

We have various new members of the team and some existing members have changed their roles. There is a desire to retain the team we have and we are determined to offer ample opportunity for them to develop their practice. We are aware that the level of remuneration is somewhat less than would be desired. Part of our journey to sustainability is to confront this and through developing the companies offer to ensure we include enhancing the terms and conditions for all our staff full time, part time and freelance.

This report was approved by the Trustees on 5[th] December 2022 and signed on their behalf by:

C Sayers Chair

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022

Independent examiner's report to the Trustees of Alnwick District Playhouse Trust ('the Company')

I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.

Signed: Dated: 5 December 2022 Detlev Anderson FCA

Kinnair Associates Limited

Chartered Accountants Aston House Newcastle upon Tyne NE5 1NB

Page 15

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total income
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Restricted
funds
2022
£
50,583
-
-
-
50,583
5,774
111,355
117,129
(66,546)
821,661
(66,546)
755,115		 Unrestricted
funds
2022
£
282,846
240,211
16,203
366
539,626
7,463
568,753
576,216
(36,590)
1,174,079
(36,590)
1,137,489		 Total
funds
2022
£
333,429
240,211
16,203
366
590,209
13,237
680,108
693,345
(103,136)
1,995,740
(103,136)
1,892,604		 Total
funds
2021
£
427,138
1,334
8,466
905
437,843
12,042
358,806
370,848
66,995
1,928,745
66,995
1,995,740

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 20 to 40 form part of these financial statements.

Page 16

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee) REGISTERED NUMBER: 02567793

BALANCE SHEET AS AT 31 MARCH 2022

Note
Fixed assets
Tangible assets
13
Current assets
Stocks
14
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within one
year
16
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after more
than one year
17
Total net assets
Charity funds
Restricted funds
19
Unrestricted funds
19
Total funds		 491
12,957
750,867
764,315
(331,259)		 2022
£
1,481,795
433,056
1,914,851
(22,247)
1,892,604
755,115
1,137,489
1,892,604		 2,990
11,298
762,272
776,560
(291,193)		 2021
£
1,551,171
485,367
2,036,538
(40,798)
1,995,740
821,661
1,174,079
1,995,740

Page 17

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee) REGISTERED NUMBER: 02567793

BALANCE SHEET (CONTINUED) AS AT 31 MARCH 2022

The Company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees on 05 December 2022 and signed on their behalf by:

C M Sayers Chair

The notes on pages 20 to 40 form part of these financial statements.

Page 18

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022

Note
Cash flows from operating activities
Net cash used in operating activities
22
Cash flows from investing activities
Dividends, interests and rents from investments
Purchase of tangible fixed assets
Net cash used in investing activities
Cash flows from financing activities
Repayments of borrowing
Net cash used in financing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
23
The notes on pages 20 to 40 form part of these financial statements		 2022
£
2,392
366
(2,354)
(1,988)
(11,809)
(11,809)
(11,405)
762,272
750,867		 2021
£
231,018
905
(5,705)
(4,800)
(6,063)
(6,063)
220,155
542,117
762,272

Page 19

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. General information

Alnwick District Playhouse Trust is a company limited by guarantee incorporated in England and Wales, company registration number: 02567793 and charity number: 1020404. The members of the company are the Trustees named on page one. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £1 per member of the charitable company.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Alnwick District Playhouse Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

The Trustees have considered the continuing impact of the Covid-19 pandemic and how it is expected to affect the company’s financial position.

The current significant risk remains the long-term impact of the Covid-19 pandemic on charitable activities. This risk will be managed by utilising our free reserves, strictly controlling expenditure, taking advantage of Government and sector grants and encouraging donations from as wide a variety of individuals and organisations as possible.

The Playhouse was without a Finance Officer from December 2021 until August 2022, with Kinnair and freelance staff stepping in to provide basic accounting services during that period. The recruitment of a new Finance Officer will herald a thorough review of accounting policies and procedures.

Accordingly, in the opinion of the trustees, the going concern basis remains appropriate and the financial statements have been prepared on the going concern basis which assumes that the charitable company will continue in operation for the foreseeable future.

2.3 Income

All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

2.4 Expenditure

Page 20

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Accounting policies (continued)

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.

Costs of generating funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs and costs relating to the governance of the charitable company.

2.5 Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.

2.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Company; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.7 Tangible fixed assets and depreciation

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, .

Depreciation is provided on the following bases:

2.8 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.

Page 21

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Accounting policies (continued)

2.9 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.10 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.11 Liabilities

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

2.12 Financial instruments

The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.13 Finance leases and hire purchase

Assets obtained under hire purchase contracts and finance leases are capitalised as tangible fixed assets. Assets acquired by finance lease are depreciated over the shorter of the lease term and their useful lives. Assets acquired by hire purchase are depreciated over their useful lives. Finance leases are those where substantially all of the benefits and risks of ownership are assumed by the Company. Obligations under such agreements are included in creditors, net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the Statement of financial activities so as to produce a constant periodic rate of charge on the net obligation outstanding in each period.

Page 22

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Accounting policies (continued)

2.14 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 23

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

3. Income from donations and legacies

Individuals and small groups
Grants
Covid grants and support
Charity foundations and other charities
Individuals and small groups
Grants
Covid grants and support
Charity foundations and other charities		 Restricted
funds
2022
Unrestricted
funds
2022
£
£
1,711
40,931
48,872
58,325
-
130,805
-
52,785
50,583
282,846
Restricted
funds
2021
Unrestricted
funds
2021
£
£
37,075
24,077
37,034
60,000
-
251,952
-
17,000
74,109
353,029		 Total
funds
2022
£
42,642
107,197
130,805
52,785
333,429
Total
funds
2021
£
61,152
97,034
251,952
17,000
427,138

Covid grants and support income above includes £23,327 (2021: £83,564) from central government. Grants income above includes £58,325 (2021: £60,000) from Local Authorities.

4. Income from charitable activities

Unrestricted
funds
2022
£
Income from charitable activities - Professional events and activities
161,616
Income from charitable activities - Community events and activities
67,365
Sundry other income
11,230
240,211		 Total
funds
2022
£
161,616
67,365
11,230
240,211

Page 24

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

4. Income from charitable activities (continued)

Income from charitable activities - Professional events and activities
Sundry other income		 Unrestricted
funds
restated
2020
£
589
745
1,334		 Total
funds
restated
2020
£
589
745
1,334

5. Fundraising income

Income from fundraising events

Unrestricted
funds
2022
£
Friends of the Playhouse subscriptions
6,500
Front row scheme
5,720
Youth theatre subscriptions
2,233
Choir subscriptions
1,750
16,203
Unrestricted
funds
2021
£
Friends of the Playhouse subscriptions
3,486
Front row scheme
4,945
Choir subscriptions
35
8,466		 Total
funds
2022
£
6,500
5,720
2,233
1,750
16,203
Total
funds
2021
£
3,486
4,945
35
8,466

Page 25

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

6. Investment income

Unrestricted
funds
2022
£
Bank interest receivable
366
Unrestricted
funds
2021
£
Bank interest receivable
905		 Total
funds
2022
£
366
Total
funds
2021
£
905

7. Expenditure on raising funds

Costs of raising voluntary income

Fundraising
Fundraising		 Restricted
funds
2022
Unrestricted
funds
2022
£
£
5,774
7,463
Unrestricted
funds
2021
£
12,042		 Total
funds
2022
£
13,237
Total
funds
2021
£
12,042

Page 26

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

8. Analysis of expenditure on charitable activities

Summary by fund type

Professional events and activities
Community events and activities
Professional events and activities
Community events and activities		 Restricted
funds
2022
Unrestricted
funds
2022
£
£
91,638
355,356
19,717
213,397
111,355
568,753
Restricted
funds
2021
Unrestricted
funds
2021
£
£
41,176
174,272
23,284
120,074
64,460
294,346		 Total
2022
£
446,994
233,114
680,108
Total
2021
£
215,448
143,358
358,806

9. Analysis of expenditure by activities

Professional events and activities
Community events and activities		 Activities
undertaken
directly
2022
£
145,563
32,158
177,721		 Support
costs
2022
£
301,431
200,956
502,387		 Total
funds
2022
£
446,994
233,114
680,108

Page 27

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

9. Analysis of expenditure by activities (continued)

Professional events and activities
Community events and activities		 Activities
undertaken
directly
2021
£
5,178
3,178
8,356		 Support
costs
2021
£
210,270
140,180
350,450		 Total
funds
2021
£
215,448
143,358
358,806

Analysis of direct costs

Bar & cafe purchases
Artistes fees
Theatre technicians
Film hire and programming
Bar & cafe purchases
Artistes fees
Theatre technicians
Film hire and programming		 Professional
events and
activities
2022
£
3,705
110,064
4,664
27,130
145,563
Professional
events
2021
£
2,667
6,471
13
(3,973)
5,178		 Community
events and
activities
2022
£
2,471
26,638
3,049
-
32,158
Community
events
2021
£
1,778
1,400
-
-
3,178		 Total
funds
2022
£
6,176
136,702
7,713
27,130
177,721
Total
funds
2021
£
4,445
7,871
13
(3,973)
8,356

Page 28

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

9. Analysis of expenditure by activities (continued)

Analysis of support costs

Depreciation
Staff costs
Premises
Legal and professional
Finance costs
Repairs
Insurance
Advertising
Staff training
Sundry expenses
Governance costs
Irrecoverable VAT
Spektrix		 Professional
events and
activities
2022
£
43,038
122,546
69,257
2,931
8,717
7,366
4,302
4,794
284
3,149
18,291
8,778
7,978
301,431		 Community
events and
activities
2022
£
28,692
81,698
46,172
1,954
5,812
4,910
2,868
3,196
190
2,100
12,194
5,852
5,318
200,956		 Total
funds
2022
£
71,730
204,244
115,429
4,885
14,529
12,276
7,170
7,990
474
5,249
30,485
14,630
13,296
502,387

Page 29

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

9. Analysis of expenditure by activities (continued)

Analysis of support costs (continued)

Depreciation
Staff costs
Premises
Legal and professional
Finance costs
Repairs
Insurance
Advertising
Sundry expenses
Governance costs
Spektrix
Governance costs included above comprise:		 Professional
events
2021
£
48,997
107,275
19,459
8
3,428
6,409
3,857
2,577
210
16,772
1,278
210,270		 Community
events
2021
£
32,665
71,516
12,973
6
2,285
4,273
2,571
1,718
140
11,181
852
140,180		 Total
funds
2021
£
81,662
178,791
32,432
14
5,713
10,682
6,428
4,295
350
27,953
2,130
350,450
2022
2021
£
£
Accountancy fees 1,946
1,946
Independent examiner's fees 830
830
Salaries and wages 20,035
25,177
Bookkeeping fees 7,674
-
30,485
27,953

Page 30

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

10. Independent examiner's remuneration

2022 2021
£ £
Fees payable to the Company's independent examiner for the independent
examination of the Company's annual accounts 830 830
Fees payable to the Company's independent examiner in respect of:
All other services not included above 1,946 1,946

11. Staff costs and remuneration

Staff costs comprise:

2022
2021
£
£
Wages and salaries 209,507
190,943
Social security costs 11,775
10,077
Pension costs 2,997
2,948
224,279
203,968

. The average number of employees during the year was as follows:

2022
2021
Number
Number
Hospitality management staff -
1
Administrative staff 4
4
Technical staff 3
2
Theatre management staff 1
1
Arts development 3
2
11
10

The aggregate remuneration of the key management in the year amounted to £43,696 (2021 - £39,182).

No employee received remuneration of more than £60,000 during the year (2021 - Nil).

Page 31

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

12. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .

During the year ended 31 March 2022, no Trustee expenses have been incurred (2021 - £NIL) .

13. Tangible fixed assets

Cost or valuation
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
14.
Stocks
Bar and cafe stock		 Long-term
leasehold
property
£
1,686,635
-
1,686,635
433,464
26,677
460,141
1,226,494
1,253,171		 Fixtures and
fittings
£
470,280
2,354
472,634
172,280
45,053
217,333
255,301
298,000
2022
£
491		 Total
£
2,156,915
2,354
2,159,269
605,744
71,730
677,474
1,481,795
1,551,171
2021
£
2,990

Page 32

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

15. Debtors

Due within one year
Trade debtors
Other debtors
Prepayments and accrued income		 2022
£
7,329
97
5,531
12,957		 2021
£
327
10,054
917
11,298

16. Creditors: Amounts falling due within one year

Other loans
Trade creditors
Other taxation and social security
Obligations under finance lease and hire purchase contracts
Other creditors
Accruals and deferred income		 2022
£
12,703
58,110
2,534
6,726
12,749
238,437
331,259		 2021
£
5,995
7,348
-
6,692
12,631
258,527
291,193

17. Creditors: Amounts falling due after more than one year

Other loans
Net obligations under finance lease and hire purchase contracts		 2022
£
22,247
-
22,247		 2021
£
34,057
6,741
40,798

Hire purchase creditors are secured on the assets to which they relate.

Page 33

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

18. Financial instruments

2022 2021
£ £
Financial assets
Financial assets measured at fair value through income and expenditure 750,867 762,272

Financial assets measured at fair value through income and expenditure comprise bank and cash balances.

Page 34

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

19. Statement of funds

Statement of funds - current year

Balance at 1
April 2021
£
Unrestricted funds
Designated funds
Refurbishment
103,000
General funds
General funds
1,071,079
Total Unrestricted funds
1,174,079
Restricted funds
Community Foundation
999
Youth Theatre
844
Catalyst
5,774
Refurb 18-19
777,010
ACE Christmas Production
37,034
Winter heating costs, open door
-
821,661
Total of funds
1,995,740		 Income
£
Expenditure
£
-
-
539,626
(576,216)
539,626
(576,216)
-
(999)
-
(844)
-
(5,774)
1,000
(51,547)
48,872
(57,254)
711
(711)
50,583
(117,129)
590,209
(693,345)		 Balance at
31 March
2022
£
103,000
1,034,489
1,137,489
-
-
-
726,463
28,652
-
755,115
1,892,604

Page 35

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

19. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
Designated funds
Refurbishment
General funds
General funds
Total Unrestricted funds
Restricted funds
Community Foundation
Youth Theatre
Catalyst
Refurb 18-19
ACE Christmas Production
Total of funds		 Balance at
1 April 2020
£
103,000
1,013,733
1,116,733
999
844
2,774
807,395
-
812,012
1,928,745		 Income
£
-
363,734
363,734
-
-
3,000
34,075
37,034
74,109
437,843		 Expenditure
£
-
(306,388)
(306,388)
-
-
-
(64,460)
-
(64,460)
(370,848)		 Balance at
31 March
2021
£
103,000
1,071,079
1,174,079
999
844
5,774
777,010
37,034
821,661
1,995,740

Page 36

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Restricted funds:

Community Foundation represents funding for the development of a business plan.

.

Youth Theatre represents public donations given in support of the Youth Theatre.

Catalyst represents Arts Council England funding for the training and development of our fundraising and diversifying our income streams.

Refurb18-19 represents donations given in respect of the renovation and redevelopment of the Playhouse.

ACE Christmas Production - Funding for Christmas 2021 and 2022 productions.

Designated funds:

£103,000 has been designated to cover the remaining refurbishment costs.

20. Summary of funds

Summary of funds - current year

Balance at 1
April 2021
£
Designated funds
103,000
General funds
1,071,079
Restricted funds
821,661
1,995,740
Summary of funds - prior year
Balance at
1 April 2020
£
Designated funds
103,000
General funds
1,013,733
Restricted funds
812,012
1,928,745		 Income
£
Expenditure
£
-
-
539,626
(576,216)
50,583
(117,129)
590,209
(693,345)
Income
£
Expenditure
£
-
-
363,734
(306,388)
74,109
(64,460)
437,843
(370,848)		 Balance at
31 March
2022
£
103,000
1,034,489
755,115
1,892,604
Balance at
31 March
2021
£
103,000
1,071,079
821,661
1,995,740

Page 37

DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

21. Analysis of net assets between funds

Analysis of net assets between funds - current year

Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
Total		 Restricted
funds
2022
Unrestricted
funds
2022
£
£
702,107
779,688
53,008
711,307
-
(331,259)
-
(22,247)
755,115
1,137,489		 Total
funds
2022
£
1,481,795
764,315
(331,259)
(22,247)
1,892,604

Analysis of net assets between funds - prior year

Tangible fixed assets
Current assets
Creditors due within one year
Creditors due in more than one year
Total		 Restricted
funds
2021
£
751,400
70,261
-
-
821,661		 Unrestricted
funds
2021
£
799,771
706,299
(291,193)
(40,798)
1,174,079		 Total
funds
2021
£
1,551,171
776,560
(291,193)
(40,798)
1,995,740

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

22. Reconciliation of net movement in funds to net cash flow from operating activities

Net income/expenditure for the year (as per Statement of Financial
Activities)
Adjustments for:
Depreciation charges
Dividends, interests and rents from investments
Decrease in stocks
(Increase)/decrease in debtors
Increase in creditors
Net cash provided by operating activities
23.
Analysis of cash and cash equivalents
Cash in hand
Total cash and cash equivalents
24.
Analysis of changes in net debt		 2022
£
(103,136)
71,730
(366)
2,499
(1,659)
33,324
2,392
2022
£
750,867
750,867		 2021
£
66,995
81,662
(905)
3,387
45,457
34,422
231,018
2021
£
762,272
762,272
At 1 April At 31 March
2021 Cash flows 2022
£ £ £
Cash at bank and in hand 762,272 (11,405) 750,867
Debt due within 1 year (5,995) (6,708) (12,703)
Debt due after 1 year (34,057) 11,810 (22,247)
Finance leases (13,433) 6,707 (6,726)

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DocuSign Envelope ID: 7A30B3AB-A030-432C-860F-C8243A483C02

ALNWICK DISTRICT PLAYHOUSE TRUST (A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

25. Operating lease commitments

At 31 March 2022 the Company had commitments to make future minimum lease payments under noncancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2022
£
14,873
-
14,873		 2021
£
12,396
14,873
27,269

The company has a lease with Northumberland County Council to occupy part of the Playhouse building in Alnwick up until 2068. The lease is subject to rent reviews and the tenant may terminate the lease on or at any time after 12th January 2023 on giving not less than six months' notice. Consequently, although there are no plans to give notice, only the lease payments to 12th January 2023 are disclosed.

26. Related party transactions

During the year, Alnwick District Playhouse Trust received Front Row membership fees of £500 (2021 - £469) from two (2021 - two) trustees on a normal commercial basis.

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