Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
Yapton and Ford Village Hall
Yapton and Ford Village Hall
Contents of the Financial Statements for the Year Ended 31 March 2024
| Page | |
|---|---|
| Charity Information | 1 |
| Report of the Trustees | 2 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 |
| Independent Examiner’s Report | 11 |
Yapton and Ford Village Hall
Charity Information for the Year Ended 31 March 2024
TRUSTEES:
Mr A M Miselbrook (Chairman) Mrs A Boxall Mrs J Payne Mrs J Smithers Mr A Smithers Ms P Greenan Ms S Denham Ms J Slattery Ms P Cox Ms V Newman Ms A Worne
REGISTERED ADDRESS:
Yapton & Ford Village Hall Main Road Yapton West Sussex BN18 0ET
REGISTERED CHARITY 1020328 NUMBER: INDEPENDENT EXAMINER: Ian C Hewitt FFA T W Accountants Gloucester Lodge West Close Felpham Bognor Regis West Sussex PO22 7LQ
1
Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
Risk management
The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES
The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.
The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-
-
To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.
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Letting the Village Hall to local users for community activities.
REVIEW OF ACTIVITIES
During the past year we have reviewed all the Regulations and Conditions appertaining to the Hall. These were updated where required to comply with current legislation, an to ensure the efficient running of the venue. All building inspections have been complied with, and general maintenance has been carried out when and where necessary. Upgrades have been made to the accessible toilet with further upgrading of other toilets having been budgeted for. Further improvements have also been planned to be completed in the coming year: these include the replacement of the aging doors and windows, and decorating throughout including the stage area. Already there are visible signs to improving the experience of hirers, with a series of framed photographs depicting scenes from the village's history being displayed in some of the rooms.
Our financial position remains sound, which allows us with the continued support of both Yapton and Ford Parish councils, to undertake the proposed programme of improvements which , in turn will attract more bookings.
With these improvements in mind a programme of possible events is being considered for the local community.
Allen Misselbrook
Chairman
TRUSTEES
Mr A M Miselbrook (Chairman) Mrs A Boxall Mr A and Mrs J Smithers Mr J Payne Ms P Greenan Ms S Denham Ms J Slattery Ms P Cox Ms V Newman Ms A Worne
No expenses were reimbursed to Trustees in the year.
Yapton and Ford Village Hall
Report of the Trustees for the Year Ended 31 March 2024
TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
Select suitable accounting policies and apply them consistently;
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Observe the methods and principles of the Charities SORP;
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Make judgements and estimates that are reasonable and prudent
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State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
RESERVES POLICY
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.
ON BEHALF OF THE BOARD:
.................................................................... A M MISSELBROOK Chairman Date: .............................................
3
Yapton and Ford Village Hall Statement of Financial Activities for the Year Ended 31 March 2024
| Notes Income Donations and Legacies 2 Charitabie Activities Other Trading Activities 3 Investment Income Total Resources Expended Raising Funds 4 Charitable Activities 5 Support Costs 6 Total Net Income/Expenditure Transfer between funds Net Movement in funds Total funds brought forward Total funds carried forward 10 |
Total Total Unrestricted Restricted Year Ended Year Ended Funds Funds 31-Mar-24 31-Mar-23 £ £ £ £ 268.00 - 268.00 31.00 37,944.00 37,944.00 37,950.00 670.00 670.00 735.00 969.00 969.00 143.00 |
|---|---|
| 39,851.00 - 39,851.00 - 38,859.00 |
|
| - - - 31,701.00 3,543.00 35,244.00 21,448.00 1,047.00 - 1,047.00 1,048.00 |
|
| 32,748.00 3,543.00 36,291.00 - 22,496.00 |
|
| 7,103.00 3,543.00 - 3,560.00 16,363.00 - - - - 7,103.00 3,543.00 - 3,560.00 16,363.00 78,747.00 22,199.00 104,506.00 84,583.00 85,850.00 18,656.00 104,506.00 100,946.00 |
4
Yapton and Ford Village Hall
| Notes FIXED ASSETS Tangible Assets 7 CURRENT ASSETS Stock Debtors 8 Cash at Bank and in Hand CREDITORS Amounts falling due within a year 9 NET CURRENT ASSETS(LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES RESERVES Restricted funds 10 General Unrestricted funds 10 |
31-Mar-24 £ £ 14,175.00 15.00 943.00 90,707.00 91,665.00 1,334.00 90,331.00 104,506.00 18,656.00 85,850.00 104,506.00 |
31-Mar-23 £ £ 17,718.00 15.00 1,001.00 83,084.00 84,100.00 872.00 83,228.00 100,946.00 |
|---|---|---|
| 22,199.00 78,747.00 100,946.00 |
These financial statements were approved by the Trustees on …............................and were signed on its behalf by:
…...................................... Trustee
…....................................... Trustee
5
Yapton and Ford Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and with the Charities Act 2011.
Income
Voluntary income and donations are accounted for as they are received.
Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.
Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.
Investment income (bank interest) is included in the accounts when receivable.
No permanent endowments or material legacies were received in the year.
Income from hire of the village hall is recorded as incoming resources from charitable activities.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings – 20% on reducing balance
Support Costs
Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.
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Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
2 DONATIONS AND LEGACIES
| Donations and gifts Grants 3 OTHER TRADING ACTIVITIES Storage 4 RAISING FUNDS Fundraising Cost Advertising |
Unrestricted Restricted Total Total funds funds 31-Mar-24 31-Mar-23 £ £ £ £ 268 0 268 31 0 0 0 0 |
|---|---|
| 268 0 0 31 |
|
| Unrestricted Restricted Total Total funds funds 31-Mar-24 31-Mar-23 £ £ £ £ 670 0 670 735 |
|
| 670 0 670 735 |
|
| Unrestricted Restricted Total Total funds funds 31-Mar-24 31-Mar-23 £ £ £ £ 0 0 0 0 0 0 0 0 |
|
| 0 0 0 0 |
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Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
5 CHARITABLE ACTIVITIES
| Kitchen/Hall supplies and Equip Cleaning Licenses Insurance Light and Heat Repairs and Maintenace Rent and Rates Gross Wages Bad Debts Depreciation Office Cost 5a STAFF COSTS Average No of Emplyees 6 SUPPORT COSTS Administrative Expenses Interest Independent Examiner |
Unrestricted Restricted funds funds £ £ 849 0 1135 0 519 0 2152 0 5136 0 10253 0 510 0 11050 0 64 0 0 3543 33 0 |
Total 31-Mar-24 £ 849 1135 519 2152 5136 10253 510 11050 64 3543 33 |
Total 31-Mar-23 £ 0 710 97 950 3758 -121 876 11050 -301 4429 0 |
|---|---|---|---|
| 31701 3543 |
35244 | 21448 | |
| 31-Mar-24 1 31-Mar-24 568 0 480 1048 |
31-Mar-23 1 31-Mar-23 568 0 480 |
||
| 1048 |
8
Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
| 7 FIXED ASSETS COST At 1st April 2023 Additions Disposal At 31st March 2024 DEPRECIATION At 1st April 2023 Charge for the year As at 31st March 2024 NET BOOK VALUE At 31st March 2024 At 31st March 2023 8 DEBTORS Trade Debtors 9 CREDITORS Trade Creditors Refundable Deposits Accruals |
FIXTURES & FITTINGS 51,524.00 - - 51,524.00 33,806.00 3,543.00 37,349.00 14,175.00 17,718.00 31st March 2024 943.00 943.00 854.00 - 480.00 1,334.00 |
TOTAL 51,524.00 - - |
|---|---|---|
| 51,524.00 | ||
| 33,806.00 3,543.00 |
||
| 37,349.00 | ||
| 14,175.00 | ||
| 17,718.00 | ||
| 31st March 2023 1,001.00 |
||
| 1,001.00 | ||
| 392.00 - 480.00 |
||
| 872.00 |
9
Yapton and Ford Village Hall Notes to the Financial Statements for
the Year Ended 31 March 2024
10 ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND
| Fixed Assets Stock Debtors Cash Creditors Total |
General Funds Restricted Funds Total 31.03.2024 £ £ £ - 14,175.00 14,175.00 15.00 - 15.00 943.00 - 943.00 86,226.00 4,481.00 90,707.00 1,334.00 - 1,334.00 - |
|---|---|
| 85,850.00 18,656.00 104,506.00 |
11 TRANSACTIONS WITH RELATED PARTIES
No remuneration was paid to trustees in the year (2023 - Nil)
Reimbursed Expenses paid to trustees totalled £0 (2023 £Nil)
10
Yapton and Ford Village Hall
Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2024
I report on the accounts of the charity for the Year Ended 31 March 2024, which are set out on pages 4 to 10.
Respective responsibilities of trustees and examiner
The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145
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(5)(b) of the 2011 Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met ; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Ian C Hewitt FFA
Date: 31st December 2024
11