Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2024
for
Yapton and Ford Village Hall
Yapton and Ford Village Hall
## Contents of the Financial Statements for the Year Ended 31 March 2024
||Page|
|---|---|
|Charity Information|1|
|Report of the Trustees|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6|
|Independent Examiner’s Report|11|
Yapton and Ford Village Hall
## Charity Information for the Year Ended 31 March 2024
## **TRUSTEES:**
Mr A M Miselbrook (Chairman) Mrs A Boxall Mrs J Payne Mrs J Smithers Mr A Smithers Ms P Greenan Ms S Denham Ms J Slattery Ms P Cox Ms V Newman Ms A Worne
## **REGISTERED ADDRESS:**
Yapton & Ford Village Hall Main Road Yapton West Sussex BN18 0ET
## **REGISTERED CHARITY** 1020328 **NUMBER: INDEPENDENT EXAMINER:** Ian C Hewitt FFA T W Accountants Gloucester Lodge West Close Felpham Bognor Regis West Sussex PO22 7LQ
1
Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2024
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES**
The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.
The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-
1. To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.
2. Letting the Village Hall to local users for community activities.
## **REVIEW OF ACTIVITIES**
During the past year we have reviewed all the Regulations and Conditions appertaining to the Hall. These were updated where required to comply with current legislation, an to ensure the efficient running of the venue. All building inspections have been complied with, and general maintenance has been carried out when and where necessary. Upgrades have been made to the accessible toilet with further upgrading of other toilets having been budgeted for. Further improvements have also been planned to be completed in the coming year: these include the replacement of the aging doors and windows, and decorating throughout including the stage area. Already there are visible signs to improving the experience of hirers, with a series of framed photographs depicting scenes from the village's history being displayed in some of the rooms.
Our financial position remains sound, which allows us with the continued support of both Yapton and Ford Parish councils, to undertake the proposed programme of improvements which , in turn will attract more bookings.
With these improvements in mind a programme of possible events is being considered for the local community.
Allen Misselbrook
Chairman
## **TRUSTEES**
Mr A M Miselbrook (Chairman) Mrs A Boxall Mr A and Mrs J Smithers Mr J Payne Ms P Greenan Ms S Denham Ms J Slattery Ms P Cox Ms V Newman Ms A Worne
No expenses were reimbursed to Trustees in the year.
## Yapton and Ford Village Hall
## Report of the Trustees for the Year Ended 31 March 2024
## **TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **RESERVES POLICY**
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.
## **ON BEHALF OF THE BOARD:**
.................................................................... A M MISSELBROOK Chairman Date: .............................................
3
## Yapton and Ford Village Hall Statement of Financial Activities for the Year Ended 31 March 2024
|Notes
**Income**
Donations and Legacies
2
Charitabie Activities
Other Trading Activities
3
Investment Income
**Total**
**Resources Expended**
Raising Funds
4
Charitable Activities
5
Support Costs
6
**Total**
**Net Income/Expenditure**
Transfer between funds
**Net Movement in funds**
**Total funds brought forward**
**Total funds carried forward**
10|Total
Total
Unrestricted Restricted
Year Ended
Year Ended
Funds
Funds
31-Mar-24
31-Mar-23
£
£
£
£
268.00
-
268.00
31.00
37,944.00
37,944.00
37,950.00
670.00
670.00
735.00
969.00
969.00
143.00|
|---|---|
||39,851.00
-
39,851.00
-
38,859.00|
||-
-
-
31,701.00
3,543.00
35,244.00
21,448.00
1,047.00
-
1,047.00
1,048.00|
||32,748.00
3,543.00
36,291.00
-
22,496.00|
||7,103.00
3,543.00
-
3,560.00
16,363.00
-
-
-
-
7,103.00
3,543.00
-
3,560.00
16,363.00
78,747.00
22,199.00
104,506.00
84,583.00
85,850.00
18,656.00
104,506.00
100,946.00|
4
## Yapton and Ford Village Hall
|Notes
**FIXED ASSETS**
Tangible Assets
7
**CURRENT ASSETS**
Stock
Debtors
8
Cash at Bank and in Hand
**CREDITORS**
Amounts falling due within a year
9
**NET CURRENT ASSETS(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**RESERVES**
Restricted funds
10
General Unrestricted funds
10|31-Mar-24
£
£
14,175.00
15.00
943.00
90,707.00
91,665.00
1,334.00
90,331.00
104,506.00
18,656.00
85,850.00
104,506.00|31-Mar-23
£
£
17,718.00
15.00
1,001.00
83,084.00
84,100.00
872.00
83,228.00
100,946.00|
|---|---|---|
|||22,199.00
78,747.00
100,946.00|
These financial statements were approved by the Trustees on …............................and were signed on its behalf by:
…...................................... Trustee
…....................................... Trustee
5
Yapton and Ford Village Hall
Notes to the Financial Statements for the Year Ended 31 March 2024
## 1. **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and with the Charities Act 2011.
## **Income**
Voluntary income and donations are accounted for as they are received.
Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.
Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.
Investment income (bank interest) is included in the accounts when receivable.
No permanent endowments or material legacies were received in the year.
Income from hire of the village hall is recorded as incoming resources from charitable activities.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings – 20% on reducing balance
## **Support Costs**
Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.
6
Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
## **2 DONATIONS AND LEGACIES**
|Donations and gifts
Grants
**3 OTHER TRADING ACTIVITIES**
Storage
**4 RAISING FUNDS**
Fundraising Cost
Advertising|Unrestricted
Restricted
Total
Total
funds
funds
31-Mar-24
31-Mar-23
£
£
£
£
268
0
268
31
0
0
0
0|
|---|---|
||268
0
0
31|
||Unrestricted
Restricted
Total
Total
funds
funds
31-Mar-24
31-Mar-23
£
£
£
£
670
0
670
735|
||670
0
670
735|
||Unrestricted
Restricted
Total
Total
funds
funds
31-Mar-24
31-Mar-23
£
£
£
£
0
0
0
0
0
0
0
0|
||0
0
0
0|
7
## Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
## 5 CHARITABLE ACTIVITIES
|Kitchen/Hall supplies and Equip
Cleaning
Licenses
Insurance
Light and Heat
Repairs and Maintenace
Rent and Rates
Gross Wages
Bad Debts
Depreciation
Office Cost
**5a STAFF COSTS**
Average No of Emplyees
**6 SUPPORT COSTS**
Administrative Expenses
Interest
Independent Examiner|Unrestricted
Restricted
funds
funds
£
£
849
0
1135
0
519
0
2152
0
5136
0
10253
0
510
0
11050
0
64
0
0
3543
33
0|Total
31-Mar-24
£
849
1135
519
2152
5136
10253
510
11050
64
3543
33|Total
31-Mar-23
£
0
710
97
950
3758
-121
876
11050
-301
4429
0|
|---|---|---|---|
||31701
3543|35244|21448|
|||31-Mar-24
1
31-Mar-24
568
0
480
1048|31-Mar-23
1
31-Mar-23
568
0
480|
||||1048|
8
## Yapton and Ford Village Hall Notes to the Financial Statements for the Year Ended 31 March 2024
|**7 FIXED ASSETS**
**COST**
At 1st April 2023
Additions
Disposal
At 31st March 2024
**DEPRECIATION**
At 1st April 2023
Charge for the year
As at 31st March 2024
**NET BOOK VALUE**
At 31st March 2024
At 31st March 2023
**8 DEBTORS**
Trade Debtors
**9 CREDITORS**
Trade Creditors
Refundable Deposits
Accruals|**FIXTURES**
**& FITTINGS**
51,524.00
-
-
51,524.00
33,806.00
3,543.00
37,349.00
14,175.00
17,718.00
31st March 2024
943.00
943.00
854.00
-
480.00
1,334.00|**TOTAL**
51,524.00
-
-|
|---|---|---|
|||51,524.00|
|||33,806.00
3,543.00|
|||37,349.00|
|||14,175.00|
||||
|||17,718.00|
|||31st March 2023
1,001.00|
|||1,001.00|
|||392.00
-
480.00|
|||872.00|
9
Yapton and Ford Village Hall Notes to the Financial Statements for
the Year Ended 31 March 2024
## **10 ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND**
|Fixed Assets
Stock
Debtors
Cash
Creditors
Total|General Funds
Restricted Funds
Total 31.03.2024
£
£
£
-
14,175.00
14,175.00
15.00
-
15.00
943.00
-
943.00
86,226.00
4,481.00
90,707.00
1,334.00
-
1,334.00
-|
|---|---|
||85,850.00
18,656.00
104,506.00|
## **11 TRANSACTIONS WITH RELATED PARTIES**
No remuneration was paid to trustees in the year (2023 - Nil)
Reimbursed Expenses paid to trustees totalled £0 (2023 £Nil)
10
Yapton and Ford Village Hall
## Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2024
I report on the accounts of the charity for the Year Ended 31 March 2024, which are set out on pages 4 to 10.
## **Respective responsibilities of trustees and examiner**
The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145
- (5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Ian C Hewitt FFA
Date: 31st December 2024
11