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2023-03-31-accounts

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2023

for

Yapton and Ford Village Hall

Yapton and Ford Village Hall

Contents of the Financial Statements for the Year Ended 31 March 2023

Page
Charity Information 1
Report of the Trustees 2
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6
Independent Examiner’s Report 11

Yapton and Ford Village Hall

Charity Information for the Year Ended 31 March 2023

TRUSTEES:

Mr D G Ambler (Chairman) Mrs G Field Mrs J Bradley Mrs A V Boxall Ms P Evans Ms G Henry Mr M O’Dell Mr A Holding

REGISTERED ADDRESS: Yapton & Ford Village Hall Main Road Yapton West Sussex BN18 0ET

REGISTERED CHARITY

NUMBER: 1020328 INDEPENDENT EXAMINER: Rachel Hall Smithe & Co Ltd Chichester Enterprise Centre Terminus Road Chichester PO19 8FY

1

Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.

Risk management

The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES

The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.

The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-

  1. To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.

  2. Letting the Village Hall to local users for community activities.

REVIEW OF ACTIVITIES

Following the end of Covid-19 restrictions, sales income has recovered to pre-pandemic levels. Most of our previous hirers have returned, and bookings are up slightly on past levels.

Despite the reduced income over the last three years, we have managed to keep on top of repairs, and also have replaced or refurbished the flooring in our halls. The cost of unplanned repairs is quite high because the building is over 35 years old, but we have budget set aside for these repairs. At the same time, projects planned for the near future include the replacement of the external wooden doors and windows which are draughty and waste heat, and do not meet modern standards for security and access. By focussing on both planned and unplanned maintenance we aim to maintain, and incrementally improve, the Village Hall for the benefit of the local community.

External repairs to the building are undertaken by Yapton Parish Council and Ford Parish Council, and we are very grateful for their continued support.

Our financial position is sound, and includes an adequate reserve to allow for any fall-off in bookings or other unforeseen circumstances.

In the coming year, we look forward to exciting new events we have planned in response to community feedback and suggestions.

TRUSTEES

Mr D G Ambler (Chairman) Mrs G Field Mrs J Bradley Mrs A V Boxall Ms P Evans Ms G Henry Mr M O’Dell Mr A Holding

No expenses were reimbursed to Trustees in the year.

2

Yapton and Ford Village Hall

Report of the Trustees

for the Year Ended 31 March 2023

TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

RESERVES POLICY

The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.

ON BEHALF OF THE BOARD:

.................................................................... D G Ambler Chairman Date: .............................................

3

Yapton and Ford Village Hall

Statement Of Financial Activities

For the Year Ended 31 March 2023

Note
2
Other trading activities
3
Investment income
Total
4
Charitable activities
5
Support costs
6
Total
Net income / (expenditure)
Transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward
10
Other receipts
Donations and legacies
Income
Raising funds
Resources expended
Charitable Activities		 Total
Total
Year Ended
Year Ended
31 March 2023
31 March 2022
£
£
£
£
31
-
31
10,691
37,950
-
37,950
25,274
735
-
735
-
143
-
143
4
-
-
-
-
Unrestricted
funds
Restricted
funds
38,859 - 38,859
35,969
-
-
-
-
17,019
4,429
21,448
24,422
1,048
-
1,048
978
18,067
4,429
22,496
25,400
20,792
(4,429)
16,363
10,569
-
-
-
-
20,792
(4,429)
16,363
10,569
57,955
26,628
84,583
74,014
78,747
22,199
100,946
84,583

4

Yapton Village Hall

Balance Sheet
31 March 2023
31.3.23
Notes
£
FIXED ASSETS
Tangible assets
7
CURRENT ASSETS
Stock
15
Debtors
8
1,001
Cash at bank and in hand
83,084
84,100
CREDITORS
Amounts falling due within one year
9
872
NET CURRENT ASSETS/(LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
RESERVES
Restricted funds
10
General Unrestricted Fund
10		 £
17,718
83,228
100,946
22,199
78,747
100,946		 31.3.22
£
15
1,123
73,180
74,318
1,757		 £
12,022
72,561
84,583
26,628
57,955
84,583

The financial statements were approved by the Trustee on ............................................. and were signed on its behalf by:

.................................................................... Trustee

.................................................................... Trustee

5

Yapton and Ford Village Hall

Notes to the Financial Statements for the Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.

The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and with the Charities Act 2011.

Income

Voluntary income and donations are accounted for as they are received.

Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.

Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.

Investment income (bank interest) is included in the accounts when receivable.

No permanent endowments or material legacies were received in the year.

Income from hire of the village hall is recorded as incoming resources from charitable activities.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings – 20% on reducing balance

Support Costs

Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.

6

Yapton and Ford Village Hall

Notes to the Financial Statements for the Year Ended 31 March 2023

2 DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
Donations and gifts
Grants
OTHER TRADING ACTIVITIES
Storage		 Total
Total
31 March 2023
31 March 2022
£
£
£
£
31
-
31
24
-
-
-
10,667
Restricted
funds
Unrestricted
funds
31
-
31
10,691
Total
Total
31 March 2023
31 March 2022
£
£
£
£
735
-
735
-
Unrestricted
funds
Restricted
funds
735
-
735
-

3 OTHER TRADING ACTIVITIES

----- Start of picture text -----
Total Total
Unrestricted Restricted
31 March 2023 31 March 2022
funds funds
£ £ £ £
Fundraising costs - - - -
Advertising - - - -
- - - -
----- End of picture text -----

7

Yapton and Ford Village Hall

Notes to the Financial Statements - continued

for the Year Ended 31 March 2023

5
CHARITABLE ACTIVITIES
Total
Total
31 March 2023
31 March 2022
£
£
£
£
Kitchen / hall supplies & equipment
- -
-
-
Cleaning
710 -
710
294
Licenses
97 -
97
271
Insurance
950 -
950
874
Light and heat
3,758 -
3,758
4,266
Repairs and maintenace
(121) -
(121)
3,115
Rent and rates
876 -
876
1,547
Gross wages
11,050 -
11,050
11,050
Bad debts
(301) -
(301)
-
Depreciation
- 4,429
4,429
3,005
17,019
4,429
21,448
24,422
5a STAFF COSTS
31 March 2023
31 March 2022
Average number of employees
1
1
6
SUPPORT COSTS
31 March 2023
31 March 2022
Administrative expenses
568
498
Interest
-
-
Independent Examiner
480
480
1,048
978
Unrestricted
funds
Restricted
funds		 Total
Total
31 March 2023
31 March 2022
£
£
£
£
- -
-
-
710 -
710
294
97 -
97
271
950 -
950
874
3,758 -
3,758
4,266
(121) -
(121)
3,115
876 -
876
1,547
11,050 -
11,050
11,050
(301) -
(301)
-
- 4,429
4,429
3,005
Unrestricted
funds
Restricted
funds		 Total
Total
31 March 2023
31 March 2022
£
£
£
£
- -
-
-
710 -
710
294
97 -
97
271
950 -
950
874
3,758 -
3,758
4,266
(121) -
(121)
3,115
876 -
876
1,547
11,050 -
11,050
11,050
(301) -
(301)
-
- 4,429
4,429
3,005
Unrestricted
funds
Restricted
funds
17,019
4,429		 21,448
24,422
31 March 2023
31 March 2022
1
1
31 March 2023
31 March 2022
568
498
-
-
480
480
1,048
978

8

Yapton and Ford Village Hall

Notes to the Financial Statements - continued

for the Year Ended 31 March 2023

7 FIXED ASSETS

COST
At 1 April 2022
Additions
Disposal
At 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for the year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
8
DEBTORS
Trade debtors
9
CREDITORS
Trade creditors
Refundable deposits
Accruals		 FIXTURES
& FITTINGS
41,399
10,125
-
51,524
29,377
4,429
33,806
17,718
12,022
31 March 2023
1,001
1,001
31 March 2023
392
-
480
872		 TOTAL
41,399
10,125
-
51,524
29,377
4,429
-
33,806
17,718
12,022
31 March 2022
1,123
1,123
31 March 2022
1,127
150
480
1,757

9

Yapton and Ford Village Hall

Notes to the Financial Statements - continued for the Year Ended 31 March 2023

10 ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND

Fixed assets
Stock
Debtors
Cash
Creditors
Total		 General Funds
Restricted
Funds
Total 31 March
2023
£
£
£
-
17,718
17,718
15
-
15
1,001
-
1,001
78,602
4,481
83,083
(872)
-
(872)
78,746
22,199
100,945

11 TRANSACTIONS WITH RELATED PARTIES

No remuneration was paid to Trustees in the year (2022 - NIL).

Reimbursed expenses paid to Trustees totalled £NIL (2022 - NIL)

10

Yapton and Ford Village Hall

Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2023

I report on the accounts of the charity for the Year Ended 31 March 2023, which are set out on pages 4 to 10.

Respective responsibilities of trustees and examiner

The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the

  4. 2011 Act

have not been met ; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rachel Hall Smithe & Co Ltd Chichester Enterprise Centre Terminus Road Chichester PO19 8FY

Date: 22 July 2023

11