## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2023
for
Yapton and Ford Village Hall
Yapton and Ford Village Hall
Contents of the Financial Statements for the Year Ended 31 March 2023
||Page|
|---|---|
|Charity Information|1|
|Report of the Trustees|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Financial Statements|6|
|Independent Examiner’s Report|11|
Yapton and Ford Village Hall
Charity Information for the Year Ended 31 March 2023
## **TRUSTEES:**
Mr D G Ambler (Chairman) Mrs G Field Mrs J Bradley Mrs A V Boxall Ms P Evans Ms G Henry Mr M O’Dell Mr A Holding
**REGISTERED ADDRESS:** Yapton & Ford Village Hall Main Road Yapton West Sussex BN18 0ET
## **REGISTERED CHARITY**
**NUMBER:** 1020328 **INDEPENDENT EXAMINER:** Rachel Hall Smithe & Co Ltd Chichester Enterprise Centre Terminus Road Chichester PO19 8FY
1
## Yapton and Ford Village Hall Report of the Trustees for the Year Ended 31 March 2023
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
## **Risk management**
The trustees have a duty to identify and review risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **CONSTITUTION, OBJECTS AND PRINCIPAL ACTIVITIES**
The Charitable Trust is constituted by a Trust Deed conveyance dated 20 September 1988. The Charity was registered on 4 May 1993.
The charity's objects and principal activities, having due regard to the Trustees duty in Section 17(5) of the 2011 Charities Act concerning public benefit, during the year were as follows:-
1. To ensure the continued availability of the village hall for the members of the Yapton and Ford Community.
2. Letting the Village Hall to local users for community activities.
## **REVIEW OF ACTIVITIES**
Following the end of Covid-19 restrictions, sales income has recovered to pre-pandemic levels. Most of our previous hirers have returned, and bookings are up slightly on past levels.
Despite the reduced income over the last three years, we have managed to keep on top of repairs, and also have replaced or refurbished the flooring in our halls. The cost of unplanned repairs is quite high because the building is over 35 years old, but we have budget set aside for these repairs. At the same time, projects planned for the near future include the replacement of the external wooden doors and windows which are draughty and waste heat, and do not meet modern standards for security and access. By focussing on both planned and unplanned maintenance we aim to maintain, and incrementally improve, the Village Hall for the benefit of the local community.
External repairs to the building are undertaken by Yapton Parish Council and Ford Parish Council, and we are very grateful for their continued support.
Our financial position is sound, and includes an adequate reserve to allow for any fall-off in bookings or other unforeseen circumstances.
In the coming year, we look forward to exciting new events we have planned in response to community feedback and suggestions.
## **TRUSTEES**
Mr D G Ambler (Chairman) Mrs G Field Mrs J Bradley Mrs A V Boxall Ms P Evans Ms G Henry Mr M O’Dell Mr A Holding
No expenses were reimbursed to Trustees in the year.
2
## Yapton and Ford Village Hall
## Report of the Trustees
for the Year Ended 31 March 2023
## **TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed, requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles of the Charities SORP;
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and;
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **RESERVES POLICY**
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to-day operations of the charity. All monies received for designated or restricted purposes are shown in separate funds in the accounts.
## **ON BEHALF OF THE BOARD:**
.................................................................... D G Ambler Chairman Date: .............................................
3
## Yapton and Ford Village Hall
## Statement Of Financial Activities
## For the Year Ended 31 March 2023
|Note
2
Other trading activities
3
Investment income
**Total**
4
Charitable activities
5
Support costs
6
**Total**
**_Net income / (expenditure)_**
Transfers between funds
**_Net movement in funds_**
**Total funds brought forward**
**_Total funds carried forward_**
10
Other receipts
Donations and legacies
**Income**
Raising funds
**Resources expended**
Charitable Activities|**Total**
**Total**
**Year Ended**
**Year Ended**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
31
-
31
10,691
37,950
-
37,950
25,274
735
-
735
-
143
-
143
4
-
-
-
-
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|
||38,859 - 38,859
35,969|
||-
-
-
-
17,019
4,429
21,448
24,422
1,048
-
1,048
978|
||18,067
4,429
22,496
25,400|
||20,792
(4,429)
16,363
10,569
-
-
-
-|
||20,792
(4,429)
16,363
10,569
57,955
26,628
84,583
74,014|
||**78,747**
**22,199**
**100,946**
**84,583**|
4
Yapton Village Hall
|Balance Sheet
31 March 2023
31.3.23
Notes
£
**FIXED ASSETS**
Tangible assets
7
**CURRENT ASSETS**
Stock
15
Debtors
8
1,001
Cash at bank and in hand
83,084
84,100
**CREDITORS**
Amounts falling due within one year
9
872
**NET CURRENT ASSETS/(LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**RESERVES**
Restricted funds
10
General Unrestricted Fund
10|£
17,718
83,228
100,946
22,199
78,747
100,946|31.3.22
£
15
1,123
73,180
74,318
1,757|£
12,022
72,561|
|---|---|---|---|
||||84,583|
||||26,628
57,955|
||||84,583|
The financial statements were approved by the Trustee on ............................................. and were signed on its behalf by:
.................................................................... Trustee
.................................................................... Trustee
5
Yapton and Ford Village Hall
## Notes to the Financial Statements for the Year Ended 31 March 2023
## 1. **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements have been prepared under the historical cost convention, and include the results of the charity's operations, all of which are continuing.
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102); and with the Charities Act 2011.
## **Income**
Voluntary income and donations are accounted for as they are received.
Income from charitable activities is shown gross, with associated costs included in direct charitable expenditure.
Grants and donations are only included in the Statement Of Financial Activities when the charity has unconditional entitlement to the resources.
Investment income (bank interest) is included in the accounts when receivable.
No permanent endowments or material legacies were received in the year.
Income from hire of the village hall is recorded as incoming resources from charitable activities.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings – 20% on reducing balance
## **Support Costs**
Support costs include the cost of the preparation and independent examination of the statutory accounts, together with associated accountancy and bookkeeping services, and expenditure on management and administration of the charity, not directly related to charitable activities or fundraising ventures all of which are allocated to unrestricted general funds.
6
Yapton and Ford Village Hall
## Notes to the Financial Statements for the Year Ended 31 March 2023
## 2 **DONATIONS AND LEGACIES**
|**DONATIONS AND LEGACIES**||
|---|---|
|Donations and gifts
Grants
**OTHER TRADING ACTIVITIES**
Storage|**Total**
**Total**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
31
-
31
24
-
-
-
10,667
**Restricted**
**funds**
**Unrestricted**
**funds**|
||31
-
31
10,691|
||**Total**
**Total**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
735
-
735
-
**Unrestricted**
**funds**
**Restricted**
**funds**|
||735
-
735
-|
## 3 **OTHER TRADING ACTIVITIES**
- 4 **RAISING FUNDS**
**----- Start of picture text -----**
Total Total
Unrestricted Restricted
31 March 2023 31 March 2022
funds funds
£ £ £ £
Fundraising costs - - - -
Advertising - - - -
- - - -
**----- End of picture text -----**
7
Yapton and Ford Village Hall
## Notes to the Financial Statements - continued
## for the Year Ended 31 March 2023
|5
**CHARITABLE ACTIVITIES**
**Total**
**Total**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
Kitchen / hall supplies & equipment
- -
-
-
Cleaning
710 -
710
294
Licenses
97 -
97
271
Insurance
950 -
950
874
Light and heat
3,758 -
3,758
4,266
Repairs and maintenace
(121) -
(121)
3,115
Rent and rates
876 -
876
1,547
Gross wages
11,050 -
11,050
11,050
Bad debts
(301) -
(301)
-
Depreciation
- 4,429
4,429
3,005
17,019
4,429
21,448
24,422
5a **STAFF COSTS**
**31 March 2023**
**31 March 2022**
Average number of employees
1
1
6
**SUPPORT COSTS**
**31 March 2023**
**31 March 2022**
Administrative expenses
568
498
Interest
-
-
Independent Examiner
480
480
1,048
978
**Unrestricted**
**funds**
**Restricted**
**funds**|**Total**
**Total**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
- -
-
-
710 -
710
294
97 -
97
271
950 -
950
874
3,758 -
3,758
4,266
(121) -
(121)
3,115
876 -
876
1,547
11,050 -
11,050
11,050
(301) -
(301)
-
- 4,429
4,429
3,005
**Unrestricted**
**funds**
**Restricted**
**funds**|**Total**
**Total**
**31 March 2023**
**31 March 2022**
**£**
**£**
**£**
**£**
- -
-
-
710 -
710
294
97 -
97
271
950 -
950
874
3,758 -
3,758
4,266
(121) -
(121)
3,115
876 -
876
1,547
11,050 -
11,050
11,050
(301) -
(301)
-
- 4,429
4,429
3,005
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|---|
||17,019
4,429|21,448
24,422|
|||**31 March 2023**
**31 March 2022**
1
1
**31 March 2023**
**31 March 2022**
568
498
-
-
480
480
1,048
978|
8
Yapton and Ford Village Hall
## Notes to the Financial Statements - continued
## for the Year Ended 31 March 2023
## 7 **FIXED ASSETS**
|**COST**
At 1 April 2022
Additions
Disposal
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for the year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022
8
**DEBTORS**
Trade debtors
9
**CREDITORS**
Trade creditors
Refundable deposits
Accruals|**FIXTURES**
**& FITTINGS**
41,399
10,125
-
51,524
29,377
4,429
33,806
17,718
12,022
**31 March 2023**
1,001
1,001
**31 March 2023**
392
-
480
872||**TOTAL**
41,399
10,125
-|
|---|---|---|---|
||||51,524|
||||29,377
4,429
-|
||||33,806|
||||17,718|
||||12,022|
|||**31 March 2022**
1,123||
|||1,123||
|||**31 March 2022**
1,127
150
480
||
|||1,757||
9
Yapton and Ford Village Hall
Notes to the Financial Statements - continued for the Year Ended 31 March 2023
## 10 **ANALYSIS OF ASSETS AND LIABILITIES REPRESENTING EACH TYPE OF FUND**
|Fixed assets
Stock
Debtors
Cash
Creditors
Total|**General Funds**
**Restricted**
**Funds**
**Total 31 March**
**2023**
£
£
£
-
17,718
17,718
15
-
15
1,001
-
1,001
78,602
4,481
83,083
(872)
-
(872)|
|---|---|
||78,746
22,199
100,945|
## 11 **TRANSACTIONS WITH RELATED PARTIES**
No remuneration was paid to Trustees in the year (2022 - NIL).
Reimbursed expenses paid to Trustees totalled £NIL (2022 - NIL)
10
Yapton and Ford Village Hall
## Independent Examiner’s Report to the Trustees of Yapton and Ford Village Hall For the Year Ended 31 March 2023
I report on the accounts of the charity for the Year Ended 31 March 2023, which are set out on pages 4 to 10.
## **Respective responsibilities of trustees and examiner**
The charity's trustee is responsible for the preparation of the accounts. The charity’s trustee considers that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145
- (5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the
- 2011 Act
have not been met ; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Rachel Hall Smithe & Co Ltd Chichester Enterprise Centre Terminus Road Chichester PO19 8FY
Date: 22 July 2023
11