Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 4 | 4 | 3 | 1 | 0 | 3 | 2 | 5 | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||||
| Charity name 2nd Southam (Open) Scout Group Other names the charity is known by 2nd Southam Scout Group Registered charity number (if any) 1 0 2 0 1 0 2 HQ registration number Charity’s principal address The Scout Hut Welsh Road West Southam Postcode C V 4 7 0 J N Trustee Name Office (if any) 1 Gordon Ferguson GroupScout Leader 2 Margaretgreenway GroupTreasurer 3 Ian Gale Trustee 4 BrionyWalster Trustee 5 SallyForgan Trustee 6 Sean Tonelli Trustee 7 Jordan Smith Trustee 8 9 10 11 § 12 13 14 15 Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator) Dates acted if not for whole year |
2nd Southam (Open) Scout Group 2nd Southam Scout Group 1 0 2 0 1 0 2 |
||||||||||||||
| The Scout Hut | |||||||||||||||
| Welsh Road West | |||||||||||||||
| Southam | |||||||||||||||
| Postcode | C | V | 4 | 7 | 0 | J | N |
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every half term. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every half term. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control | |
| The group has in place systems of internal controls that are | |
| designed to provide reasonable assurance against material | |
| mismanagement or loss, these include 2 signatories for all | |
| payments and a comprehensive insurance policies to | |
| ensure that insurable risks are covered. |
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
3 LT700001 (3rd December 2018)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
The Group has had a full and varied program of events called 'Skills for Life'. The group sections have run a variety of events away from the hut, the following list has been undertaken by more than one of the sections. Ice Skating, participating in the Wags Gang Show, Watching the Wags Gang Show, Swimming Gala, District Cubs Quiz, Kayaking, Paddle Boarding, Night Hikes, Sleepovers, Cycle Rides, Christmas Capers, Disk Golf, Bronze DofE Expeditions, Silver DofE Expeditions, Scouts Expeditions, Summer Sleepover, Night Hikes with Sleepovers, Laser Quest, District Explorers BBQ, Escape Rooms, Outdoor Badge Work and of course the compulsory end of year water fights. |
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £10k. The Group held reserves of approximately £15k against this at year end. |
4 LT700001 (3rd December 2018)
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
| Youmay chooseto include additional | |
|---|---|
| information, where relevant, about:Investment Policy | Investment Policy |
| • the charity’s principal sources of funds | • the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer |
| (including any fundraising); | term investments. The Group has therefore adopted a risk |
| averse strategy to the investment of its funds. All funds are | |
| held in cash using only mainstream banks. | |
| • how expenditure has supported the key | • how expenditure has supported the key |
| objectives of the charity; | |
| • investment policy and objectives; | |
| Section F | Other Optional Information |
| Plans for future periods (details of any | |
| significant activities planned to achieve | |
| them) | |
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) |
Gordon Ferguson ~~=a~~ |
Gordon Ferguson ~~=a~~ |
Gordon Ferguson ~~=a~~ |
Gordon Ferguson ~~=a~~ |
Margaret Greenway ~~ae —~~ |
|---|---|---|---|---|---|
| Position (eg Secretary, Chair) | Group Scout Leader | Group Treasurer | |||
| Date | 3 | 1 0 5 2 5 |
6 LT700001 (3rd December 2018)
2nd Southam Scout Group Assets & Libilities
Year start date Year end date For the year from 01/04/2024 To 31/03/2025 ~~es |~~
~~Ce~~ Statement of Assets and liabilities at the end of the year
| 2024/25 £ |
|
|---|---|
| Cash funds ~~a~~ |
~~a~~ |
| International Fund 0 ~~TT~~ ~~a~~ |
£ 6,291.23 ~~TT~~ |
| Deposit Account 0 ~~a~~ |
£ 12,098.41 |
| Current Account 0 ~~aa~~ |
£ 672.36 ~~a~~ |
| Expense Account 0 ~~a~~ |
£ 1,329.17 ~~a~~ |
| Monzo Account 0 ~~a~~ |
£ 75.45 ~~a~~ |
| Total cash funds | £ 20,466.62 |
| Other monetary assets | |
| ~~a~~ | £ - ~~a~~ |
| ~~a~~ ~~a~~ |
£ - ~~a~~ |
| ~~a~~ | £ - |
| Sub total ~~a~~ |
£ - |
| Investment assets ~~ef~~ ~~a~~ |
~~ef~~ |
| ~~a~~ | £ - |
| ~~aa~~ | £ - ~~a~~ |
| ~~a~~ | £ - ~~a~~ |
| Sub total | £ - |
| Non monetary assets for charity's own use ~~a~~ |
~~a~~ |
| Badge stock ~~a~~ |
£ 500.00 ~~a~~ |
| Scouting equipment, furniture etc ~~a~~ ~~a~~ |
£ 31,913.00 ~~a~~ ~~a~~ |
| Other ~~a~~ |
£ - ~~a~~ |
| ~~ee~~ ~~Pp~~ |
£ - ~~ee~~ ~~Pp~~ |
| Sub total ~~Pp~~ |
£ 32,413.00 ~~Pp~~ |
| Liabilities ~~Pp~~ |
~~Pp~~ |
| Scout Association Capitaion ~~a~~ |
£ 9,000.00 ~~a~~ |
| Stratford District Council Land Rent ~~a~~ |
£ 385.00 ~~a~~ |
| Council Tax ~~TT~~ |
£ 120.00 ~~TT~~ |
| Electricity Bill ~~a~~ |
£ 1,500.00 ~~a~~ |
| Water Plus ~~a~~ |
£ 300.00 ~~a~~ |
| Insurance ~~a~~ |
£ 1,100.00 ~~a~~ |
| Proficiecy Badge Bill ~~TT~~ |
£ 650.00 ~~TT~~ |
| Normal Running & Maintenance Costs ~~a~~ |
£ 5,700.00 ~~a~~ |
| ~~a~~ ~~a~~ |
~~a~~ |
| ~~a~~ | |
| Sub total ~~a~~ |
£ 18,755.00 |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on xxth xxx 2025 and signed on their behalf by:
Signature Print Name Gordon Ferguson Chair (Acting) ~~Go |~~ Margaret Greenway Treasurer
2nd Southam Scout Group Receipts and Payments Account
| For the year from | Year start date | Year start date | Year end date |
|---|---|---|---|
| 01/04/2024 | To | 31/03/2025 | |
| Receipts | |||
| Bank Interest 0 Donation 0 Events-District 0 Events-International 0 Gift Aid 0 Group Fund 0 IT Systems 0 Membership Fees 0 Rent 0 Section Fund-Craven 0 Section Fund-Cubs 0 Section Fund-Gold 0 Section Fund-Mani2 0 Section Fund-Raptor 0 Section Fund-Wolf 0 Total Gross Income Asset and investment sales, etc. Total receipts |
2024/25 £ £ 174.070 £- 0 £- 0 £- 0 £ 4,032.120 £ (0.60) 0 £ 132.000 £ 18,182.500 £ 200.000 £ 477.600 £ 1,975.690 £- 0 £ 2,893.200 £ 21.000 £- 0 28,087.58 0.00 28,087.58 |
2023/24 £ |
|
| 168.31 £ |
|||
| 250.00 £ |
|||
| 120.00 £ |
|||
| 11,985.00 £ |
|||
| 3,831.24 £ |
|||
| - £ |
|||
| 132.00 £ |
|||
| 17,521.70 £ |
|||
| 200.00 £ |
|||
| 144.70 £ |
|||
| - £ |
|||
| 536.00 £ |
|||
| 1,580.80 £ |
|||
| 163.80 £ |
|||
| 340.00 £ |
|||
| 36,973.55 | |||
| 0.00 | |||
| 28,087.58 | 36,973.55 |
2nd Southam Scout Group Receipts and Payments Account
| For the year from | Year start date | Year start date | Year end date |
|---|---|---|---|
| 01/04/2024 | To | 31/03/2025 | |
| Payments | |||
| Admin 0 Badges 0 CampingEquipment 0 Donation 0 Event Costs(GoCardless) 0 Events - District 0 Events - International 0 GroupFund 0 Insurance 0 IT Systems 0 MembershipCosts 0 Rates 0 Rent 0 Section Fund - Beavers 0 Section Fund - Craven 0 Section Fund - Cubs 0 Section Fund - Gold 0 Section Fund - Mani2 0 Section Fund - Raptor 0 Section Fund - Wolf 0 Utilities 0 Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
2024/25 £ £ 70.660 £ 599.760 £ -0 £ -0 £ 188.010 £ -0 £ 900.000 £ 1,197.620 £ 1,081.190 £ 434.040 £ 9,377.500 £ 49.900 £ 200.000 £ 424.940 £ 666.700 £ 2,157.750 £ -0 £ 3,496.240 £ 232.750 £ 99.990 £ 1,955.90 0 £ 23,132.95 - £ £ 23,132.95 £ 4,954.63 £ 15,511.99 £ 20,466.62 |
2023/24 £ |
|
| £ - | |||
| £ 730.45 | |||
| £ 4,838.48 | |||
| £ 250.00 | |||
| £ 470.06 | |||
| £ 2,873.68 | |||
| £ 23,209.87 | |||
| £ 2,771.47 | |||
| £ 979.12 | |||
| £ 675.11 | |||
| £ 7,482.81 | |||
| £ 51.20 | |||
| £ 700.00 | |||
| £ 432.59 | |||
| £ 392.09 | |||
| £ - | |||
| £ 736.17 | |||
| £ 1,917.00 | |||
| £ 484.78 | |||
| £ 333.45 | |||
| £ 1,594.81 | |||
| £ 50,923.14 | |||
| - £ |
|||
| £ 50,923.14 | |||
| £ 4,954.63 | £(13,949.59) | ||
| £ 15,511.99 | £ 29,461.58 | ||
| £ 20,466.62 | £ 15,511.99 |
2[nd] Southam (Open) Scout Group
Registered Charity No. 1020102
Independent Examiner's Report to the Trustees of
2nd SOUTHAM (open) Scout Council
I report to the trustees on my examination of the accounts of the 2nd Southam (Open) Scout Group for the year ended 31 31st March 2025[st] March 2024.
Responsibilities and basis of report
As the trustees of the 2nd Southam (Open) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 2nd Southam (Open) Scout Group accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 2nd Southam (Open) Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: ______
_______
Name: _Ian Welch______
Relevant professional qualification(s) or membership of professional bodies (if any): ACMA
____________
Address: _9 Knightcote Drive Leamington Spa CV325FA______________
Date: _23/4/2024_____ 24/05/2025