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2023-03-31-accounts

Trustees' Annual Report

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Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 1
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2nd Southam (Open) Scout Group
2nd Southam Scout Group
The Scout Hut
Welsh Road West
Southam
Postcode C V 4 7 0 J N

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not for
whole year
Gordon Ferguson GroupScout Leader
Margaretgreenway GroupTreasurer
LucyVials GroupSecertery
Andrew Steele Cub Section Leader
HilaryCrosby Beaver Section Leader
Lee Thomas Cub Section Leader
Kyle Fergusom Scout Section Leader
Kathryn Ferguson Explorer Section Leade r
Malcolm Anderson Scout Section Leader

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.

2 LT700001 (3rd December 2018)

Section B Structure, governance and management (continued)
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation to these objects

3 LT700001 (3rd December 2018)

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year
The Group has had a full and varied program of events called
'Skills for Life'.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The Group held reserves of approximately £6.8k against this
at year end. This is below the level required for operating
expenses.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 24 months running costs, circa £10k.

4 LT700001 (3rd December 2018)

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;


Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)
Gordon Ferguson Margaret Greenway
GroupScout Leader GroupTreasurer
2
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2 7 1 0 2 3

5 LT700001 (3rd December 2018)

2nd Southam Scout Group Receipts and Payments Account

For the year from Year start date Year start date Year end date
01/04/2022 To 31/03/2023
Receipts
Bank Interest
Donation
Events-County
Events-Craven
Events-Cubs
Events-District
Events-Explorers
Events-Gold
Events-International
Events-Raptor
Events-Wolf
Gift Aid
Group Fund
IT Systems
Membership Fees
Rent
Section Fund - Mani2
Total Gross Income
Asset and investment sales, etc.
Total receipts		 2022/23
£
£ 77.94
£ 36.80
£ 2,235.00
£ 90.00
£ 480.00
£ 6,270.00
£ 1,019.00
£ 169.00
£ 23,650.00
£ 95.00
£ 195.00
£ 3,631.27
£ 5.00
£ 33.00
£ 17,058.00
£ 200.00
£ 20.00
55,265.01
0.00
55,265.01		 2021/22
£
3.39
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£
10,182.00
£
54.00
£
17,588.94
£
200.00
£
28,028.33
0.00
55,265.01 28,028.33

2nd Southam Scout Group Receipts and Payments Account

For the year from Year start date Year start date Year end date
01/04/2022 To 31/03/2023
Payments
Badges
CampingEquipment
Event Costs(GoCardless)
Events - Beavers
Events - County
Events - Craven
Events - Cubs
Events - District
Events - Explorers
Events - Gold
Events - International
Events - Raptor
Events - Wolf
GroupFund
Insurance
IT Systems
MembershipCosts
Rates
Rent
Section Fund - Beavers
Section Fund - Craven
Section Fund - Gold
Section Fund - Mani2
Section Fund - Raptor
Section Fund - Wolf
Utilities		 2022/23
£
£ 1,011.63
£ 3,092.31
£ 847.44
£ 265.43
£ 2,391.58
£ 218.00
£ 524.77
£ 10,587.15
£ 1,000.20
£ 169.00
£ 24,593.29
£ 80.00
£ 169.00
£ 1,409.16
£ 1,177.34
£ 720.05
£ 808.86
£ 101.12
£ 400.00
£ 228.75
£ 189.90
£ 219.19
£ 400.83
£ 180.43
£ 250.91
£ 4,194.94		 2021/22
£
Badges £ 1,011.63 £ -
CampingEquipment £ 3,092.31 £ 387.11
Event Costs(GoCardless) £ 847.44 £ -
Events - Beavers £ 265.43 £ -
Events - County £ 2,391.58 £ 4,410.00
Events - Craven £ 218.00 £ 2,849.82
Events - Cubs £ 524.77 £ -
Events - District £ 10,587.15 £ -
Events - Explorers £ 1,000.20 £ -
Events - Gold £ 169.00 £ -
Events - International £ 24,593.29 £ -
Events - Raptor £ 80.00 £ -
Events - Wolf £ 169.00 £ -
GroupFund £ 1,409.16 £ 10,817.54
Insurance £ 1,177.34 £ 1,071.24
IT Systems £ 720.05 £ 303.04
MembershipCosts £ 808.86 £ 6,227.20
Rates £ 101.12 £ -
Rent £ 400.00 £ 400.00
Section Fund - Beavers £ 228.75 £ -
Section Fund - Craven £ 189.90 £ -
Section Fund - Gold £ 219.19 £ -
Section Fund - Mani2 £ 400.83 £ -
Section Fund - Raptor £ 180.43 £ -
Section Fund - Wolf £ 250.91 £ -
Utilities £ 4,194.94 £ -
Total Gross Expenditure
hases, etc.
Total payments
Net of receipts/(payments)
Cash funds this year end		 55,231.28
33.73
29,427.85
29,461.58

Asset and investment purchases, etc.

Cash funds last year end

2nd Southam Scout Group Assets & Libilities

For the year from Year start date
Year end date		 Year start date
Year end date		 Year start date
Year end date
01/04/2022 To 31/03/2023

Statement of Assets and liabilities at the end of the year

2022/23
£
Cash funds
Haarlem 2023
8,280.70
Deposit Account
17,019.33
Current Account
1,676.68
Expense Account
2,224.24
Monzo Account
260.63
Total cash funds
29,461.58
Other monetary assets
0.00
0.00
0.00
Sub total
0.00
Investment assets
0.00
0.00
0.00
Sub total
0.00
Non monetary assets for charity's own use
Badge stock
500.00
Land and buildings
194,061.00
Scouting equipment, furniture etc
29,012.00
Other
0.00
Sub total
223,573.00
Liabilities
Scout Association Capitaion
7,000.00
Stratford District Council Land Rent
385.00
Council Tax
200.00
Eon Electricity Bill
4,000.00
Water Plus
100.00
Insurance
1,200.00
Proficiecy Badge Bill
1,500.00
Normal Running & Maintenance Costs
2,500.00
Sub total
16,885.00		 2022/23
£
Cash funds
Haarlem 2023
8,280.70
Deposit Account
17,019.33
Current Account
1,676.68
Expense Account
2,224.24
Monzo Account
260.63
Total cash funds
29,461.58
Other monetary assets
0.00
0.00
0.00
Sub total
0.00
Investment assets
0.00
0.00
0.00
Sub total
0.00
Non monetary assets for charity's own use
Badge stock
500.00
Land and buildings
194,061.00
Scouting equipment, furniture etc
29,012.00
Other
0.00
Sub total
223,573.00
Liabilities
Scout Association Capitaion
7,000.00
Stratford District Council Land Rent
385.00
Council Tax
200.00
Eon Electricity Bill
4,000.00
Water Plus
100.00
Insurance
1,200.00
Proficiecy Badge Bill
1,500.00
Normal Running & Maintenance Costs
2,500.00
Sub total
16,885.00		 2021/22
£
Cash funds
Haarlem 2023 8,280.70 1,903.02
Deposit Account 17,019.33 26,278.33
Current Account 1,676.68 1,246.51
Expense Account 2,224.24 0.00
Monzo Account 260.63 0.00
Total cash funds 29,461.58 29,427.86
Other monetary assets
0.00 0.00
0.00 0.00
0.00 0.00
Sub total 0.00 0.00
Investment assets
0.00 0.00
0.00 0.00
0.00 0.00
Sub total 0.00 0.00
Non monetary assets for charity's own use
Badge stock 500.00 500.00
Land and buildings 194,061.00 176,500.00
Scouting equipment, furniture etc 29,012.00 27,000.00
Other 0.00 0.00
Sub total 223,573.00 204,000.00
Liabilities
Scout Association Capitaion 7,000.00 6,000.00
Stratford District Council Land Rent 385.00 200.00
Council Tax 200.00 200.00
Eon Electricity Bill 4,000.00 2,000.00
Water Plus 100.00 100.00
Insurance 1,200.00 1,200.00
Proficiecy Badge Bill 1,500.00 1,250.00
Normal Running & Maintenance Costs 2,500.00 2,000.00
0.00
Sub total 16,885.00 12,950.00

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th X 2023 and signed on their behalf by:

Trustees on 10th X 2023 and signed on their behalf by:
Signature Print Name
Gordon FergusonChair (Act)
Margaret GreenwayTreasurer

2[nd] Southam (Open) Scout Group Mailing address: 25 Lime Road, Southam, Warwickshire CV47 1EQ

Registered Charity No. 1020102

Independent Examiner's Report to the Trustees of the

2nd SOUTHAM (open) SCOUT GROUP

I report on the accounts of the Group for the year ended 31st March 2023, which are set out on the two preceding pages.

Respective responsibilities of trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with Section 41 of the Act and

  3. to prepare accounts which accord with the accounting records and

  4. to comply with the accounting requirements of the Act have not been met, or

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,

  6. which gives me reasonable cause to believe that in any material respect the accounting rules of the Groups constitution have not been met.

Name: _Ian Welch_________

Signature: __

____ Address : 9 Knightcote Drive___ Leamington Spa CV32 5FA____ ____ Date 8/10/2023____