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2nd Southam (Open) Scout Group
2nd Southam Scout Group||||||||||| ||||The Scout Hut||||||||||| ||||Welsh Road West||||||||||| ||||Southam||||||||||| ||||Postcode||||C|V|4|7|0|J|N| Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Gordon Ferguson|GroupScout Leader|| ||Margaretgreenway|GroupTreasurer|| ||LucyVials|GroupSecertery|| ||Andrew Steele|Cub Section Leader|| ||HilaryCrosby|Beaver Section Leader|| ||Lee Thomas|Cub Section Leader|| ||Kyle Fergusom|Scout Section Leader|| ||Kathryn Ferguson|Explorer Section Leade|r| ||Malcolm Anderson|Scout Section Leader|| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them
(e.g. trust deed, constitution)
Type of governing document
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
half term.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**| ||The group has in place systems of internal controls that are| ||designed to provide reasonable assurance against material| ||mismanagement or loss, these include 2 signatories for all| ||payments and a comprehensive insurance policies to ensure| ||that insurable risks are covered.| |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| Summary of the main activities in relation to these objects 3 LT700001 (3rd December 2018) Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||The Group has had a full and varied program of events called
'Skills for Life'.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £6.8k against this
at year end. This is below the level required for operating
expenses.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 24 months running costs, circa £10k.| ||| ||| 4 LT700001 (3rd December 2018) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|


**Investment Policy**
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| |---|---| ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||||||||| ||Gordon Ferguson||||||Margaret Greenway| ||||||||| ||GroupScout Leader||||||GroupTreasurer| ||2
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3||||||| ||2|7|1|0|2|3|| 5 LT700001 (3rd December 2018) ## **2nd Southam Scout Group Receipts and Payments Account** |**For the year from**|**Year start date**|**Year start date**|**Year end date**| |---|---|---|---| ||**01/04/2022**|**To**|**31/03/2023**| ||||| |**Receipts**|||| |Bank Interest
Donation
Events-County
Events-Craven
Events-Cubs
Events-District
Events-Explorers
Events-Gold
Events-International
Events-Raptor
Events-Wolf
Gift Aid
Group Fund
IT Systems
Membership Fees
Rent
Section Fund - Mani2
**_Total Gross Income_**
**_Asset and investment sales, etc._**
**_Total receipts_**|**2022/23**
**£**
£ 77.94
£ 36.80
£ 2,235.00
£ 90.00
£ 480.00
£ 6,270.00
£ 1,019.00
£ 169.00
£ 23,650.00
£ 95.00
£ 195.00
£ 3,631.27
£ 5.00
£ 33.00
£ 17,058.00
£ 200.00
£ 20.00
**55,265.01**
**0.00**
**55,265.01**||**2021/22**
**£**| ||||3.39
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||-
£| ||||10,182.00
£| ||||54.00
£| ||||17,588.94
£| ||||200.00
£| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||**28,028.33**| ||||| ||||**0.00**| ||||| ||**55,265.01**||**28,028.33**| ## **2nd Southam Scout Group Receipts and Payments Account** |**For the year from**|**Year start date**|**Year start date**|**Year end date**| |---|---|---|---| ||**01/04/2022**|**To**|**31/03/2023**| ||||| |**Payments**|||| |Badges
CampingEquipment
Event Costs(GoCardless)
Events - Beavers
Events - County
Events - Craven
Events - Cubs
Events - District
Events - Explorers
Events - Gold
Events - International
Events - Raptor
Events - Wolf
GroupFund
Insurance
IT Systems
MembershipCosts
Rates
Rent
Section Fund - Beavers
Section Fund - Craven
Section Fund - Gold
Section Fund - Mani2
Section Fund - Raptor
Section Fund - Wolf
Utilities|**2022/23**
**£**
£ 1,011.63
£ 3,092.31
£ 847.44
£ 265.43
£ 2,391.58
£ 218.00
£ 524.77
£ 10,587.15
£ 1,000.20
£ 169.00
£ 24,593.29
£ 80.00
£ 169.00
£ 1,409.16
£ 1,177.34
£ 720.05
£ 808.86
£ 101.12
£ 400.00
£ 228.75
£ 189.90
£ 219.19
£ 400.83
£ 180.43
£ 250.91
£ 4,194.94||**2021/22**
**£**| |Badges|£ 1,011.63||£ -| |CampingEquipment|£ 3,092.31||£ 387.11| |Event Costs(GoCardless)|£ 847.44||£ -| |Events - Beavers|£ 265.43||£ -| |Events - County|£ 2,391.58||£ 4,410.00| |Events - Craven|£ 218.00||£ 2,849.82| |Events - Cubs|£ 524.77||£ -| |Events - District|£ 10,587.15||£ -| |Events - Explorers|£ 1,000.20||£ -| |Events - Gold|£ 169.00||£ -| |Events - International|£ 24,593.29||£ -| |Events - Raptor|£ 80.00||£ -| |Events - Wolf|£ 169.00||£ -| |GroupFund|£ 1,409.16||£ 10,817.54| |Insurance|£ 1,177.34||£ 1,071.24| |IT Systems|£ 720.05||£ 303.04| |MembershipCosts|£ 808.86||£ 6,227.20| |Rates|£ 101.12||£ -| |Rent|£ 400.00||£ 400.00| |Section Fund - Beavers|£ 228.75||£ -| |Section Fund - Craven|£ 189.90||£ -| |Section Fund - Gold|£ 219.19||£ -| |Section Fund - Mani2|£ 400.83||£ -| |Section Fund - Raptor|£ 180.43||£ -| |Section Fund - Wolf|£ 250.91||£ -| |Utilities|£ 4,194.94||£ -| ||||| ||||| |**_Total Gross Expenditure_**
**hases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|55,231.28| |---|---| ||33.73| ||29,427.85| ||29,461.58| **Asset and investment purchases, etc.** **Cash funds last year end** ## **2nd Southam Scout Group Assets & Libilities** |**For the year from**|**Year start date**
**Year end date**|**Year start date**
**Year end date**|**Year start date**
**Year end date**| |---|---|---|---| ||**01/04/2022**|**To**|**31/03/2023**| ## **Statement of Assets and liabilities at the end of the year** |**2022/23**
**£**
**Cash funds**
Haarlem 2023
**8,280.70**
Deposit Account
**17,019.33**
Current Account
**1,676.68**
Expense Account
**2,224.24**
Monzo Account
**260.63**
**Total cash funds**
**29,461.58**
**Other monetary assets**
**0.00**
**0.00**
**0.00**
**Sub total**
**0.00**
**Investment assets**
**0.00**
**0.00**
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**500.00**
Land and buildings
**194,061.00**
Scouting equipment, furniture etc
**29,012.00**
Other
**0.00**
**Sub total**
**223,573.00**
**Liabilities**
Scout Association Capitaion
**7,000.00**
Stratford District Council Land Rent
**385.00**
Council Tax
**200.00**
Eon Electricity Bill
**4,000.00**
Water Plus
**100.00**
Insurance
**1,200.00**
Proficiecy Badge Bill
**1,500.00**
Normal Running & Maintenance Costs
**2,500.00**
**Sub total**
**16,885.00**|**2022/23**
**£**
**Cash funds**
Haarlem 2023
**8,280.70**
Deposit Account
**17,019.33**
Current Account
**1,676.68**
Expense Account
**2,224.24**
Monzo Account
**260.63**
**Total cash funds**
**29,461.58**
**Other monetary assets**
**0.00**
**0.00**
**0.00**
**Sub total**
**0.00**
**Investment assets**
**0.00**
**0.00**
**0.00**
**Sub total**
**0.00**
**Non monetary assets for charity's own use**
Badge stock
**500.00**
Land and buildings
**194,061.00**
Scouting equipment, furniture etc
**29,012.00**
Other
**0.00**
**Sub total**
**223,573.00**
**Liabilities**
Scout Association Capitaion
**7,000.00**
Stratford District Council Land Rent
**385.00**
Council Tax
**200.00**
Eon Electricity Bill
**4,000.00**
Water Plus
**100.00**
Insurance
**1,200.00**
Proficiecy Badge Bill
**1,500.00**
Normal Running & Maintenance Costs
**2,500.00**
**Sub total**
**16,885.00**|**2021/22**
**£**| |---|---|---| |**Cash funds**||| |Haarlem 2023|**8,280.70**|**1,903.02**| |Deposit Account|**17,019.33**|**26,278.33**| |Current Account|**1,676.68**|**1,246.51**| |Expense Account|**2,224.24**|**0.00**| |Monzo Account|**260.63**|**0.00**| |**Total cash funds**|**29,461.58**|**29,427.86**| |**Other monetary assets**||| ||**0.00**|**0.00**| ||**0.00**|**0.00**| ||**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Investment assets**||| ||**0.00**|**0.00**| ||**0.00**|**0.00**| ||**0.00**|**0.00**| |**Sub total**|**0.00**|**0.00**| |**Non monetary assets for charity's own use**||| |Badge stock|**500.00**|**500.00**| |Land and buildings|**194,061.00**|**176,500.00**| |Scouting equipment, furniture etc|**29,012.00**|**27,000.00**| |Other|**0.00**|**0.00**| |**Sub total**|**223,573.00**|**204,000.00**| |**Liabilities**||| |Scout Association Capitaion|**7,000.00**|**6,000.00**| |Stratford District Council Land Rent|**385.00**|**200.00**| |Council Tax|**200.00**|**200.00**| |Eon Electricity Bill|**4,000.00**|**2,000.00**| |Water Plus|**100.00**|**100.00**| |Insurance|**1,200.00**|**1,200.00**| |Proficiecy Badge Bill|**1,500.00**|**1,250.00**| |Normal Running & Maintenance Costs|**2,500.00**|**2,000.00**| |||**0.00**| |||| |**Sub total**|**16,885.00**|**12,950.00**| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th X 2023 and signed on their behalf by:** |**Trustees on 10th X 2023 and signed on their behalf by:**|| |---|---| |Signature|Print Name| ||**Gordon Ferguson**Chair (Act)| ||| ||**Margaret Greenway**Treasurer| ||| _**2[nd] Southam (Open) Scout Group**_ **Mailing address: 25 Lime Road, Southam, Warwickshire CV47 1EQ** **Registered Charity No. 1020102** Independent Examiner's Report to the Trustees of the ## 2nd SOUTHAM (open) SCOUT GROUP I report on the accounts of the Group for the year ended 31st March 2023, which are set out on the two preceding pages. ## **Respective responsibilities of trustees and examiner** As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention. ## **Basis of examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the Act and - to prepare accounts which accord with the accounting records and - to comply with the accounting requirements of the Act have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached, 3. which gives me reasonable cause to believe that in any material respect the accounting rules of the Groups constitution have not been met. Name: _____Ian Welch_____________________________ Signature: __ ____________________________ Address : ___9 Knightcote Drive___________________________ Leamington Spa CV32 5FA_______________________________ _______________________________ Date 8/10/2023_________________________