North Tyneside Guide Association
A Charity Registered in England & Wales Registration no: 1020096
Financial Statements and Trustees' Report
Financial Period to 31 March 2024
Legal and Administrative Information
Name: North Tyneside Guide Association
Reg'd Charity No: 1020096
Structure Registered Charity
Trustees: April 2023 - March 2024 Irene Johnson - County Commissioner Joanne Barnfather - Division Commissioner Gemma Robson - Division Commissioner Fiona Smith - Division Commissioner Ashleigh Mitchell - Assistant County Commissioner Chica Harrison - Division Commissioner Rebecca Lloyd - Division Commissioner
August 2023 - March 2024
Laura Tindle - Division Commissioner
December 2023 - March 2024
Thea Orrick - Division Commissioner Joanne Kirkup - Division Commissioner
Address: Trefoil House 31 Howard St North Shields NE30 1AR Bankers: Barclays Bank Independent Mark Thompson MAAT Examiner: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
Trustees Annual Report – for the year ended 31[st] March 2024
The Trustees present their report and accounts for the year ended 31[st] March 2024.
Structure
Girlguiding North Tyneside is a registered charity, at year end we had ten trustees as listed on the previous page. The Trustees represent our five Divisions and each Division has a vote at Executive meetings, which are held quarterly to consider all organisational issues including financial matters relating to the running of the organisation. None of the Trustees have a beneficial interest in the organisation and have no business interest linked to it. All Trustees are members of Girlguiding UK.
Governance and Management
The Trustees each hold individual roles within the organisation, i.e. County Commissioner, Assistant County Commissioner or Division Commissioner.
Trustees complete training relevant to their role including Safe Space (safeguarding) training and all have an enhanced DBS disclosure. New trustees complete a local induction and training with other commissioners in North East England and have ongoing peer support.
Trustees agree the future plans and direction of our organisation in line with Girlguiding UK strategy. Trustees have met throughout the year to review our vision and agree plans.
Trustees have assessed major risks to which the charity is exposed and are satisfied that systems are in place to mitigate such risks.
The organisation has public liability insurance.
Financial review and reserves policy
The organisation has a Finance committee and recommendations are made to Trustees regarding the financial position and control systems. Trustees review these recommendations and ratify decisions at regular Executive meetings. Achievements and Performance
Our young member numbers have remained steady throughout the year, and whilst not at pre-pandemic levels, we are satisfied with the gentle growth, and transition between sections, particularly amongst the older age groups.
We face challenges with recruitment and retention of volunteers in line with other voluntary organisations. We are focussing on flexible volunteering options, with units running on rota systems, or meeting at varying frequency/length to ensure volunteers are valued and gain a positive experience.
Our properties in Kirknewton and North Shields have been well managed, and have been subject to ongoing improvement and a schedule of maintenance to keep to a high standard.
Future Plans
At the time of writing, bookings for our residential property were good for the remainder of 2024 and we have several firm bookings and enquiries into 2025. We have registered to participate in a HQ funding project with DEFRA to promote residential stays for young members which we hope should further increase our residential bookings. Events have been planned for all sections in 2024 on a county level are designed to provide adventure, challenge and a lot of fun for participants whilst being conscious of our carbon footprint and the current economy. In 2025, North East England Region are organising some trips and events centrally to help our young members see the larger organisation that they are part of.
Financial reserves are sufficient to mitigate immediate risks, subject to ongoing careful management controls.
Irene Johnson
County Commissioner On behalf of the Trustees
8th July 2024
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of North Tyneside Guide Association
On accounts for 31 March 2024 Charity no 1020096 the year ended
Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed.
It is my responsibility to
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examine the accounts (under section 145 of the 2011 Act),
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follow the procedures laid down in the General Directions given by the
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Charity Commission (under section 145(5)(b) of the Act), and
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state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review examiner’s of the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
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Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that:
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proper accounting records are kept (in accordance with section 41 of
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the Act); and
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accounts are prepared which agree with the accounting records and
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comply with the accounting requirements of the Act; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: I hy Date: 9 September 2024
Name: Mark Thompson MAAT Address: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
North Tyneside Guide Association Statement of Financial Activities for the year period ending 31 March 2024
| Receipts From Voluntary Services Grants & Donations 4 Membership Subscriptions Training Sundry Income Income from Events From Assets Interest received From Trading Cheviot View Hire Souvenirs & Pick 'n' mix Depot Sale Refund Total Receipts Payments Expenditure on Events Building Refurbishment Training expenses Wages Depot Purchases Repairs & Renewals Bank Charges Accountancy Lighting & Heating Telephone & Internet Water Rates Cleaning Travel expenses Insurance Printing, Postage & Stationery Equipments Membership subscriptions Souvenirs Refund Deposit Website & Publicity costs Credit Card charges Sundry costs External grant 2nd Earsdon accounts Depreciation Total Payments Surplus / deficit for the year Funds at 1 April 2023 Funds at 31 March 2024 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 2750 2750 2803 11769 11769 12150 93 93 385 260 260 243 17048 17048 47757 42 42 59 23850 23850 19573 569 569 213 18138 18138 17863 2894 2894 0 |
|---|---|
| 77413 0 77413 101046 |
|
| 17328 17328 49912 0 664 229 229 929 8401 8401 7082 15759 15759 12322 17491 17491 15042 475 475 531 500 500 500 5758 5758 5536 2200 2200 1084 528 528 384 3314 3314 5153 908 908 1040 4278 4278 3762 1452 1452 1052 1444 1444 1722 240 240 847 1181 1181 0 172 172 44 431 431 359 914 914 733 273 273 516 821 821 1756 0 2646 204 204 226 |
|
| 84301 0 84301 113842 |
|
| -6888 0 -6888 -12796 287865 400753 688618 701414 |
|
| 280977 400753 681730 688618 |
North Tyneside Guide Association Statement of assets and liabilities at 31 March 2024
| Fixed Assets Building County Standard Fixtures & Fittings Current Assets: Prepayments Stock Cash at Bank & In Hand Total Cash Balances Current Liabilities Trade Creditors Receipts in Advance 5 Net Assets at 31 March 2024 Represented By: Restricted Funds Unrestricted Funds |
2024 £ 571341 426 1832 573599 3302 16399 93480 113181 5050 5050 681730 400753 280977 681730 |
2023 £ 571341 426 2036 |
|---|---|---|
| 573803 | ||
| 5391 16922 101437 |
||
| 123750 | ||
| 8935 | ||
| 8935 | ||
| 688618 | ||
| 400753 287865 |
||
| 688618 |
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
North Tyneside Guide Association
Notes to the accounts, 2024
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
North Tyneside Guide Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates: Office Furniture - 10% reducing balance
2. Costs of financial services
The cost for the Independent Examination for the financial period will be £550
3. Analysis of Funds:
| Restricted Funds | April '23 | Income | Expend | Transfers | March '24 | |
|---|---|---|---|---|---|---|
| Campsite (Fixed Assets) | 19305 | 19305 | ||||
| Building (Fixed Assets) | 381448 | 381448 | ||||
| Total | 400753 | 0 | 0 | 0 | 400753 | |
| Fixed Assets | Freehold | County | Fixtures & | Office | ||
| Property | Standard | Fittings | Equipment | Total | ||
| Cost | ||||||
| As at 1 April 2023 | 571341 | 426 | 5452 | 819 | 578038 | |
| Additions | ||||||
| Disposals | ||||||
| As at 31 March 2024 | 571341 | 426 | 5452 | 819 | 578038 | |
| Depreciation | ||||||
| As at 1 April 2023 | 0 | 0 | 3416 | 819 | 4235 | |
| Charge for the year | 0 | 0 | 204 | 0 | 204 | |
| Disposals | ||||||
| As at 31 March 2024 | 0 | 0 | 3620 | 819 | 4439 | |
| Net Book Value at 31 March 2024 | 571341 | 426 | 1832 | 0 | 573599 | |
| Net Book Value at 31 March 2023 | 571341 | 426 | 2036 | 0 | 573803 | |
| 4. | Grants Received: | |||||
| W A Handley Charitable Trust | 1750 | |||||
| 1st Forrest Hall Unit Event | 1000 | |||||
| Total Grants | 2750 |