## **North Tyneside Guide Association**
A Charity Registered in England & Wales Registration no: 1020096
Financial Statements and Trustees' Report
Financial Period to 31 March 2024
## **Legal and Administrative Information**
Name: **North Tyneside Guide Association**
Reg'd Charity No: 1020096
Structure Registered Charity
Trustees: **April 2023 - March 2024** Irene Johnson - County Commissioner Joanne Barnfather - Division Commissioner Gemma Robson - Division Commissioner Fiona Smith - Division Commissioner Ashleigh Mitchell - Assistant County Commissioner Chica Harrison - Division Commissioner Rebecca Lloyd - Division Commissioner
## **August 2023 - March 2024**
Laura Tindle - Division Commissioner
## **December 2023 - March 2024**
Thea Orrick - Division Commissioner Joanne Kirkup - Division Commissioner
Address: Trefoil House 31 Howard St North Shields NE30 1AR Bankers: Barclays Bank Independent Mark Thompson MAAT Examiner: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
## **Trustees Annual Report – for the year ended 31[st] March 2024**
## The Trustees present their report and accounts for the year ended 31[st] March 2024.
## **Structure**
Girlguiding North Tyneside is a registered charity, at year end we had ten trustees as listed on the previous page. The Trustees represent our five Divisions and each Division has a vote at Executive meetings, which are held quarterly to consider all organisational issues including financial matters relating to the running of the organisation. None of the Trustees have a beneficial interest in the organisation and have no business interest linked to it. All Trustees are members of Girlguiding UK.
## **Governance and Management**
The Trustees each hold individual roles within the organisation, i.e. County Commissioner, Assistant County Commissioner or Division Commissioner.
Trustees complete training relevant to their role including Safe Space (safeguarding) training and all have an enhanced DBS disclosure. New trustees complete a local induction and training with other commissioners in North East England and have ongoing peer support.
Trustees agree the future plans and direction of our organisation in line with Girlguiding UK strategy. Trustees have met throughout the year to review our vision and agree plans.
Trustees have assessed major risks to which the charity is exposed and are satisfied that systems are in place to mitigate such risks.
The organisation has public liability insurance.
## **Financial review and reserves policy**
The organisation has a Finance committee and recommendations are made to Trustees regarding the financial position and control systems. Trustees review these recommendations and ratify decisions at regular Executive meetings. **Achievements and Performance**
Our young member numbers have remained steady throughout the year, and whilst not at pre-pandemic levels, we are satisfied with the gentle growth, and transition between sections, particularly amongst the older age groups.
We face challenges with recruitment and retention of volunteers in line with other voluntary organisations. We are focussing on flexible volunteering options, with units running on rota systems, or meeting at varying frequency/length to ensure volunteers are valued and gain a positive experience.
Our properties in Kirknewton and North Shields have been well managed, and have been subject to ongoing improvement and a schedule of maintenance to keep to a high standard.
## **Future Plans**
At the time of writing, bookings for our residential property were good for the remainder of 2024 and we have several firm bookings and enquiries into 2025. We have registered to participate in a HQ funding project with DEFRA to promote residential stays for young members which we hope should further increase our residential bookings. Events have been planned for all sections in 2024 on a county level are designed to provide adventure, challenge and a lot of fun for participants whilst being conscious of our carbon footprint and the current economy. In 2025, North East England Region are organising some trips and events centrally to help our young members see the larger organisation that they are part of.
Financial reserves are sufficient to mitigate immediate risks, subject to ongoing careful management controls.
## Irene Johnson
County Commissioner On behalf of the Trustees
8th July 2024
## **INDEPENDENT EXAMINER'S REPORT**
## **Report to the trustees of North Tyneside Guide Association**
## **On accounts for 31 March 2024 Charity no 1020096 the year ended**
**Respective** The trustees of the organisation are responsible for the preparation of **responsibilities of** accounts; they consider that an audit is not required for this year under **trustees and** section 144(2) of the Charities Act 2011 and that an Independent **examiner** Examination is needed.
It is my responsibility to
- examine the accounts (under section 145 of the 2011 Act),
- follow the procedures laid down in the General Directions given by the
- Charity Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
**Basis of** My examination was carried out in accordance with General Directions **independent** given by the Charity Commissioners. An examination includes a review **examiner’s** of the accounting records kept by the charity and a comparison of the **statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
- **Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that:
- proper accounting records are kept (in accordance with section 41 of
- the Act); and
- accounts are prepared which agree with the accounting records and
- comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** I hy **Date: 9 September 2024**
**Name:** Mark Thompson MAAT **Address:** VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
## **North Tyneside Guide Association Statement of Financial Activities for the year period ending 31 March 2024**
|**Receipts**
**From Voluntary Services**
Grants & Donations
**4**
Membership Subscriptions
Training
Sundry Income
Income from Events
**From Assets**
Interest received
**From Trading**
Cheviot View Hire
Souvenirs & Pick 'n' mix
Depot Sale
Refund
**Total Receipts**
**Payments**
Expenditure on Events
Building Refurbishment
Training expenses
Wages
Depot Purchases
Repairs & Renewals
Bank Charges
Accountancy
Lighting & Heating
Telephone & Internet
Water Rates
Cleaning
Travel expenses
Insurance
Printing, Postage & Stationery
Equipments
Membership subscriptions
Souvenirs
Refund Deposit
Website & Publicity costs
Credit Card charges
Sundry costs
External grant
2nd Earsdon accounts
Depreciation
**Total Payments**
Surplus / deficit for the year
Funds at 1 April 2023
**Funds at 31 March 2024**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2024**
**2024**
**2024**
**2023**
2750
2750
2803
11769
11769
12150
93
93
385
260
260
243
17048
17048
47757
42
42
59
23850
23850
19573
569
569
213
18138
18138
17863
2894
2894
0|
|---|---|
||**77413**
**0**
**77413**
**101046**|
||17328
17328
49912
0
664
229
229
929
8401
8401
7082
15759
15759
12322
17491
17491
15042
475
475
531
500
500
500
5758
5758
5536
2200
2200
1084
528
528
384
3314
3314
5153
908
908
1040
4278
4278
3762
1452
1452
1052
1444
1444
1722
240
240
847
1181
1181
0
172
172
44
431
431
359
914
914
733
273
273
516
821
821
1756
0
2646
204
204
226|
||**84301**
**0**
**84301**
**113842**|
||-6888
0
-6888
-12796
287865
400753
688618
701414|
||**280977**
**400753**
**681730**
**688618**|
## **North Tyneside Guide Association Statement of assets and liabilities at 31 March 2024**
|**Fixed Assets**
Building
County Standard
Fixtures & Fittings
**Current Assets:**
Prepayments
Stock
Cash at Bank & In Hand
**Total Cash Balances**
**Current Liabilities**
Trade Creditors
Receipts in Advance
**5**
**Net Assets at 31 March 2024**
**Represented By:**
Restricted Funds
Unrestricted Funds|**2024**
**£**
571341
426
1832
**573599**
3302
16399
93480
**113181**
5050
**5050**
**681730**
400753
280977
**681730**|**2023**
**£**
571341
426
2036|
|---|---|---|
|||**573803**|
|||5391
16922
101437|
|||**123750**|
|||8935|
|||**8935**|
||||
|||**688618**|
|||400753
287865|
|||**688618**|
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
## **North Tyneside Guide Association**
## **Notes to the accounts, 2024**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
North Tyneside Guide Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates: Office Furniture - 10% reducing balance
## **2. Costs of financial services**
The cost for the Independent Examination for the financial period will be £550
## **3. Analysis of Funds:**
||**Restricted Funds**|**April '23**|**Income**|**Expend**|**Transfers**|**March '24**|
|---|---|---|---|---|---|---|
||Campsite (Fixed Assets)|19305||||19305|
||Building (Fixed Assets)|381448||||381448|
||**Total**|**400753**|**0**|**0**|**0**|**400753**|
||**Fixed Assets**|**Freehold**|**County**|**Fixtures &**|**Office**||
|||**Property**|**Standard**|**Fittings**|**Equipment**|**Total**|
||**Cost**||||||
||As at 1 April 2023|571341|426|5452|819|578038|
||Additions||||||
||Disposals||||||
||As at 31 March 2024|571341|426|5452|819|578038|
||**Depreciation**||||||
||As at 1 April 2023|0|0|3416|819|4235|
||Charge for the year|0|0|204|0|204|
||Disposals||||||
||As at 31 March 2024|0|0|3620|819|4439|
||**Net Book Value at 31 March 2024**|**571341**|**426**|**1832**|**0**|**573599**|
||Net Book Value at 31 March 2023|571341|426|2036|0|573803|
|**4.**|**Grants Received:**||||||
||W A Handley Charitable Trust|1750|||||
||1st Forrest Hall Unit Event|1000|||||
||**Total Grants**|**2750**|||||
## **5. Current Liabilities** Receipts in Advance Events & Training **5050**