North Tyneside Guide Association
A Charity Registered in England & Wales Registration no: 1020096
Financial Statements and Trustees' Report
Financial Period to 31 March 2022
Legal and Administrative Information
Name:
North Tyneside Guide Association
Reg'd Charity No: 1020096 Structure Registered Charity Trustees: April 2021 – March 2022 Irene Johnson – County Commissioner Joanne Barnfather – Division Commissioner Gail Gordon – Division Commissioner Michelle Harrison – Division Commissioner Victoria Hogg – Division Commissioner Nicola McIntyre – Division Commissioner Ashleigh Mitchell – Division Commissioner Gemma Robson – Division Commissioner Grace Paul – Division Commissioner Felicity Ripley – Division Commissioner Lucy Skillen – Division Commissioner April 2021 – August 2021 Rebecca Davies – Division Commissioner Address: Trefoil House 31 Howard St North Shields NE30 1AR Bankers: Barclays Bank Independent Mark Thompson MAAT Examiner: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
Trustees Annual Report – for the year ended 31[st] March 2022
The Trustees present their report and accounts for the year ended 31[st] March 2022.
Structure
Girlguiding North Tyneside is a registered charity, currently with eleven trustees as listed on the previous page.
The Trustees each have a vote at Executive meetings, which are held quarterly to consider all organisational issues including financial matters relating to the running of the organisation. None of the Trustees have a beneficial interest in the organisation and have no business interest linked to it. All Trustees are members of Girlguiding UK.
Governance and Management
The Trustees each hold individual roles within the organisation, i.e. County Commissioner or Division Commissioner.
Trustees complete training relevant to their role including Safe Space (safeguarding) training and all have an enhanced DBS disclosure.
Trustees agree the future plans and direction of our organisation in line with Girlguiding UK strategy. Trustees have met throughout the year virtually and in person, where possible, to review our vision and agree plans.
Trustees have assessed major risks to which the charity is exposed and are satisfied that systems are in place to mitigate such risks.
The organisation has public liability insurance.
Financial review and reserves policy
The organisation has a Finance committee and recommendations are made to Trustees regarding the financial position and control systems. Trustees review these recommendations and ratify decisions at regular Executive meetings.
Achievements and Performance
Our membership fell during the COVID-19 pandemic broadly in line with most other voluntary groups nationally. Many groups were able to meet virtually, and since September 2021 the majority of our groups have been able to meet again face to face, with a resultant rise in membership numbers. As restrictions at venues increase and confidence grows in social contact, we envisage a steady rise members to previously seen levels.
Our properties in Kirknewton and North Shields have been well managed, and have been subject to ongoing improvement and maintenance to keep to a high standard.
Future Plans
COVID-19 and associated public health concerns led to a suspension of face to face Guiding towards the end of March 2020 and restrictions continued to remain in place throughout much of this financial year.
At the time of writing, the majority of our units have been able to meet up once more, both outdoors and indoors and we are welcoming back both existing and new members. We are now seeing a gentle rise in membership which we project will continue into next year. Bookings for our residential property are good for the remainder of 2022 and into the early months of 2023.
2023 is our 50[th] birthday year and plans are underway for some exciting events and activities for girls and adult volunteers, to bring our County members together and build lasting memories.
Financial reserves are sufficient to mitigate immediate risks, subject to ongoing careful management controls.
Irene Johnson County Commissioner On behalf of the Trustees
5[th] June 2022
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of North Tyneside Guide Association
On accounts for the year ended
31 March 2022 Charity no 1020096
Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review of examiner’s the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
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Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
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- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 20 October 2022 Name: Mark Thompson MAAT Address: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
North Tyneside Guide Association Statement of Financial Activities for the year period ending 31 March 2022
| Receipts From Voluntary Services Grants & Donations 4 Membership Subscriptions Training Sundry income Income from events From Assets Interest received From Trading Cheviot view hire Souvenirs & Pick 'n' mix Depot Sale Refund Total Receipts Payments Expenditure on events Building Refurbishment Training expenses Wages Depot purchases Repairs & Renewals Bank charges Accountancy Lighting & Heating Telephone & Internet Water Rates Cleaning Travel expenses Insurance Printing, Postage & Stationery Membership subscriptions Souvenirs Refund Deposit Website & Publicity costs Credit Card charges Sundry costs Depreciation Total Payments Surplus / deficit for the year Funds at 1 April 2021 Funds at 31 March 2022 |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2022 2022 2022 2021 19994 19994 45732 9208 9208 18603 60 60 0 775 775 141 3150 3150 18938 46 46 0 16653 16653 3164 213 213 0 17958 17958 2152 496 496 0 68553 0 68553 88730 5151 5151 16716 9610 9610 2907 220 220 307 8750 8750 8058 12888 12888 3087 8585 8585 1631 426 426 267 500 500 500 3275 3275 1820 1038 1038 1260 1043 1043 789 4487 4487 218 229 229 10 3436 3436 3324 1585 1585 1393 600 600 0 391 391 0 369 369 1272 346 346 1006 736 736 497 177 177 78 0 251 63842 0 63842 45391 4711 0 4711 43339 295950 400753 696703 653364 300661 400753 701414 696703 |
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North Tyneside Guide Association Statement of assets and liabilities at 31 March 2022
| Fixed Assets Building County Standard Fixtures & Fittings Office Equipment Current Assets: Debtor (loan) Prepayments Stock Cash at Bank & In Hand Total Cash Balances Current Liabilities Trade Creditors Receipts in Advance 5 Net Assets at 31 March 2022 Represented By: Restricted Funds Unrestricted Funds |
2022 £ 571341 426 2262 574029 12050 16151 125322 153523 26138 26138 701414 400753 300661 701414 |
2021 £ 571341 426 2262 574029 500 10317 15758 116646 143221 20547 20547 696703 400753 295950 696703 |
|---|---|---|
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
North Tyneside Guide Association
Notes to the accounts, 2022
1. Basis of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
North Tyneside Guide Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates: Office Furniture - 10% reducing balance
2. Costs of financial services
The cost for the Independent Examination for the financial period will be £500
3. Analysis of Funds:
| Restricted Funds | April '21 | Income | Expend | Transfers | March '22 |
|---|---|---|---|---|---|
| Campsite (Fixed Assets) | 19305 | 19305 | |||
| Building (Fixed Assets) | 386048 | 386048 | |||
| Total | 405353 | 0 | 0 | 0 | 405353 |
| Fixed Assets | Freehold | County | Fixtures & | Office | |
| Property | Standard | Fittings | Equipment | Total | |
| Cost | |||||
| As at 1 April 2021 | 571341 | 426 | 5452 | 819 | 578038 |
| Additions | |||||
| Disposals | |||||
| As at 31 March 2022 | 571341 | 426 | 5452 | 819 | 578038 |
| Depreciation | |||||
| As at 1 April 2021 | 0 | 0 | 2939 | 819 | 3758 |
| Charge for the year | 0 | 0 | 251 | 0 | 251 |
| Disposals | |||||
| As at 31 March 2022 | 0 | 0 | 3190 | 819 | 4009 |
| Net Book Value at 31 March 2022 | 571341 | 426 | 2262 | 0 | 574029 |
| Net Book Value at 31 March 2021 | 571341 | 426 | 2513 | 0 | 574280 |
4. Grants Received: North East England 400 Sir James Knott Trust 4000 W A Handley Charitable Trust 1750 North Tyneside Council Covid Grant 2667 Furlough Payments 510 Northumberland County Council 10667 Total Grants 19994
5. Current Liabilities Receipts in Advance Events & Training £26,138