## **North Tyneside Guide Association**
A Charity Registered in England & Wales Registration no: 1020096
Financial Statements and Trustees' Report
Financial Period to 31 March 2022
## **Legal and Administrative Information**
Name:
**North Tyneside Guide Association**
Reg'd Charity No: 1020096 Structure Registered Charity Trustees: **April 2021 – March 2022** Irene Johnson – County Commissioner Joanne Barnfather – Division Commissioner Gail Gordon – Division Commissioner Michelle Harrison – Division Commissioner Victoria Hogg – Division Commissioner Nicola McIntyre – Division Commissioner Ashleigh Mitchell – Division Commissioner Gemma Robson – Division Commissioner Grace Paul – Division Commissioner Felicity Ripley – Division Commissioner Lucy Skillen – Division Commissioner **April 2021 – August 2021** Rebecca Davies – Division Commissioner Address: Trefoil House 31 Howard St North Shields NE30 1AR Bankers: Barclays Bank Independent Mark Thompson MAAT Examiner: VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
## **Trustees Annual Report – for the year ended 31[st] March 2022**
The Trustees present their report and accounts for the year ended 31[st] March 2022.
## **Structure**
Girlguiding North Tyneside is a registered charity, currently with eleven trustees as listed on the previous page.
The Trustees each have a vote at Executive meetings, which are held quarterly to consider all organisational issues including financial matters relating to the running of the organisation. None of the Trustees have a beneficial interest in the organisation and have no business interest linked to it. All Trustees are members of Girlguiding UK.
## **Governance and Management**
The Trustees each hold individual roles within the organisation, i.e. County Commissioner or Division Commissioner.
Trustees complete training relevant to their role including Safe Space (safeguarding) training and all have an enhanced DBS disclosure.
Trustees agree the future plans and direction of our organisation in line with Girlguiding UK strategy. Trustees have met throughout the year virtually and in person, where possible, to review our vision and agree plans.
Trustees have assessed major risks to which the charity is exposed and are satisfied that systems are in place to mitigate such risks.
The organisation has public liability insurance.
## **Financial review and reserves policy**
The organisation has a Finance committee and recommendations are made to Trustees regarding the financial position and control systems. Trustees review these recommendations and ratify decisions at regular Executive meetings.
## **Achievements and Performance**
Our membership fell during the COVID-19 pandemic broadly in line with most other voluntary groups nationally. Many groups were able to meet virtually, and since September 2021 the majority of our groups have been able to meet again face to face, with a resultant rise in membership numbers. As restrictions at venues increase and confidence grows in social contact, we envisage a steady rise members to previously seen levels.
Our properties in Kirknewton and North Shields have been well managed, and have been subject to ongoing improvement and maintenance to keep to a high standard.
## **Future Plans**
COVID-19 and associated public health concerns led to a suspension of face to face Guiding towards the end of March 2020 and restrictions continued to remain in place throughout much of this financial year.
At the time of writing, the majority of our units have been able to meet up once more, both outdoors and indoors and we are welcoming back both existing and new members. We are now seeing a gentle rise in membership which we project will continue into next year. Bookings for our residential property are good for the remainder of 2022 and into the early months of 2023.
2023 is our 50[th] birthday year and plans are underway for some exciting events and activities for girls and adult volunteers, to bring our County members together and build lasting memories.
Financial reserves are sufficient to mitigate immediate risks, subject to ongoing careful management controls.
Irene Johnson County Commissioner On behalf of the Trustees
5[th] June 2022
## **INDEPENDENT EXAMINER'S REPORT**
## **Report to the trustees of North Tyneside Guide Association**
**On accounts for the year ended**
**31 March 2022 Charity no 1020096**
**Respective** The trustees of the organisation are responsible for the preparation of **responsibilities of** accounts; they consider that an audit is not required for this year under **trustees and** section 144(2) of the Charities Act 2011 and that an Independent **examiner** Examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and state whether particular matters have come to my attention.
**Basis of** My examination was carried out in accordance with General Directions **independent** given by the Charity Commissioners. An examination includes a review of **examiner’s** the accounting records kept by the charity and a comparison of the **statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
- **Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
- 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: 20 October 2022 Name:** Mark Thompson MAAT **Address:** VODA Spirit of North Tyneside Wing 2nd Floor, Wallsend Customer First Centre 16 The Forum Wallsend
## **North Tyneside Guide Association Statement of Financial Activities for the year period ending 31 March 2022**
|**Receipts**
**From Voluntary Services**
Grants & Donations
**4**
Membership Subscriptions
Training
Sundry income
Income from events
**From Assets**
Interest received
**From Trading**
Cheviot view hire
Souvenirs & Pick 'n' mix
Depot Sale
Refund
**Total Receipts**
**Payments**
Expenditure on events
Building Refurbishment
Training expenses
Wages
Depot purchases
Repairs & Renewals
Bank charges
Accountancy
Lighting & Heating
Telephone & Internet
Water Rates
Cleaning
Travel expenses
Insurance
Printing, Postage & Stationery
Membership subscriptions
Souvenirs
Refund Deposit
Website & Publicity costs
Credit Card charges
Sundry costs
Depreciation
**Total Payments**
Surplus / deficit for the year
Funds at 1 April 2021
**Funds at 31 March 2022**|**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**2022**
**2022**
**2022**
**2021**
19994
19994
45732
9208
9208
18603
60
60
0
775
775
141
3150
3150
18938
46
46
0
16653
16653
3164
213
213
0
17958
17958
2152
496
496
0
**68553**
**0**
**68553**
**88730**
5151
5151
16716
9610
9610
2907
220
220
307
8750
8750
8058
12888
12888
3087
8585
8585
1631
426
426
267
500
500
500
3275
3275
1820
1038
1038
1260
1043
1043
789
4487
4487
218
229
229
10
3436
3436
3324
1585
1585
1393
600
600
0
391
391
0
369
369
1272
346
346
1006
736
736
497
177
177
78
0
251
**63842**
**0**
**63842**
**45391**
4711
0
4711
43339
295950
400753
696703
653364
**300661**
**400753**
**701414**
**696703**|
|---|---|
## **North Tyneside Guide Association Statement of assets and liabilities at 31 March 2022**
|**Fixed Assets**
Building
County Standard
Fixtures & Fittings
Office Equipment
**Current Assets:**
Debtor (loan)
Prepayments
Stock
Cash at Bank & In Hand
**Total Cash Balances**
**Current Liabilities**
Trade Creditors
Receipts in Advance
**5**
**Net Assets at 31 March 2022**
**Represented By:**
Restricted Funds
Unrestricted Funds|**2022**
**£**
571341
426
2262
**574029**
12050
16151
125322
**153523**
26138
**26138**
**701414**
400753
300661
**701414**|**2021**
**£**
571341
426
2262
**574029**
500
10317
15758
116646
**143221**
20547
**20547**
**696703**
400753
295950
**696703**|
|---|---|---|
The financial statements were approved by the following members of the Management Committee :
Signed …………….……………………… Position ………………………………….. Signed …………….……………………… Position ………………………………….. Date ……………………………………….
## **North Tyneside Guide Association**
## **Notes to the accounts, 2022**
## **1. Basis of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
North Tyneside Guide Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Fixed Assets are depreciated over a useful lifeline at the following rates: Office Furniture - 10% reducing balance
## **2. Costs of financial services**
The cost for the Independent Examination for the financial period will be £500
## **3. Analysis of Funds:**
|**Restricted Funds**|**April '21**|**Income**|**Expend**|**Transfers**|**March '22**|
|---|---|---|---|---|---|
|Campsite (Fixed Assets)|19305||||19305|
|Building (Fixed Assets)|386048||||386048|
|**Total**|**405353**|**0**|**0**|**0**|**405353**|
|**Fixed Assets**|**Freehold**|**County**|**Fixtures &**|**Office**||
||**Property**|**Standard**|**Fittings**|**Equipment**|**Total**|
|**Cost**||||||
|As at 1 April 2021|571341|426|5452|819|578038|
|Additions||||||
|Disposals||||||
|As at 31 March 2022|571341|426|5452|819|578038|
|**Depreciation**||||||
|As at 1 April 2021|0|0|2939|819|3758|
|Charge for the year|0|0|251|0|251|
|Disposals||||||
|As at 31 March 2022|0|0|3190|819|4009|
|**Net Book Value at 31 March 2022**|**571341**|**426**|**2262**|**0**|**574029**|
|Net Book Value at 31 March 2021|571341|426|2513|0|574280|
**4. Grants Received:** North East England 400 Sir James Knott Trust 4000 W A Handley Charitable Trust 1750 North Tyneside Council Covid Grant 2667 Furlough Payments 510 Northumberland County Council 10667 **Total Grants 19994**
**5. Current Liabilities** Receipts in Advance Events & Training **£26,138**