2024-08-31-accounts

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HALIFAX CHORAL SOCIETY (1817) LIMITED a DIRECTORS' REPORT

AGM Paper No. 6

The Directors present their report together with the accounts (Paper 7) for the extraordinary

extended year ended 30th August, 2024 (as previously announced at last year’s AGM) .

CONSTITUTION

The Company is limited by guarantee and consequently does not have a share capital; the guaranteed liability of each member is currently limited to £1.

It is registered as a charity under The Charities Act 2011 and is governed by its Memorandum and Articles of Association.

DIRECTORS AND TRUSTEES

The directors of the charitable company are also its trustees for the purpose of charity law. As set out in the Articles of Association the directors are either appointed by the Board during the year or nominated at the Annual General Meeting. All new appointments are subject to approval by the members at the Annual General Meeting and thereafter on a rotational basis.

DIRECTORS AND THEIR INTERESTS

No member of the Board has an interest in shares required to be registered and reported under the Companies Act 2006.2

The names of the Directors who served in the period up to 31st August 2024 were:-

Singing directors: (7 at any one time) Non-Singing directors: L. Rawnsley C. Lloyd N. Castledine (+ 1 vacancy) S. Gambling D.R. Teal D. Page (2024 new co-option) S. Stevens (2024 new co-option) M. Adamczyk (2024 new co-option)

E. Hegarty (resigned during 2024) A.L. Sharp (resigned during 2024) P Cairns (deceased August 2024)

In accordance with the Articles of Association, the two Singing members, Nigel Castledine and Stella Gambling , retire by rotation and, being eligible, offer themselves for re-election and are nominated by the Board.

There is also one current (and long-standing) vacancy for a Non-Singing director.

OBJECTIVES OF THE COMPANY AND CHARITY

The Company is principally engaged in the promotion of the art and science of music by the presentation, promotion and performance of choral music, concerts and other activities.

ORGANISATION

The Board of Directors is empowered to manage the activities of the Charity.

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HALIFAX CHORAL SOCIETY (1817) LIMITED

DIRECTORS' REPORT

(continued)

REVIEW OF THE COMPANY'S ACTIVITIES AND FUTURE DEVELOPMENTS

Funds generated or donated during the year were sufficient to enable the Company to continue to present concerts in pursuits of its objectives.

RESERVES POLICY AND RISK MANAGEMENT

The Directors’ desire to maintain free reserves, being the unrestricted funds not committed or invested in fixed assets, held at a level of at least £30,000 has been maintained over the past Season. On occasion, the Society also benefits from personal sponsorship of concerts by generous members or associated friends, as well as through legacies.

HCS has also greatly benefitted from the generous sponsorship of VCEP Ltd which has made it viable for the Society to offer choral scholarships to talented young and aspiring singers. These musicians are at the threshold of their professional careers, and the scholarships enable them to build up beneficial experience of the choral repertoire.

Company law requires the Directors to prepare financial statements for each financial year. Under that law the Directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The accounts are required by law to give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the Directors are required to:

a) select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent;
b) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business.

The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Directors would like to place on record their thanks to all persons who have voluntarily and freely given of their money, time and services for the benefit of the Company's and Charity's objectives during the past twelve months.

This report was approved by the Board at its meeting on Monday 14[th] October 2024 and signed on its behalf by N.G. Castledine, HCS Director and Company Secretary.

PAPER 7 – comprises the 7 sheets which present the examined Company Accounts for the financial year ending 30 August 2024.

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INDEPENDENf EXAMINER'S REPORT TO THE TRUSTEES 181 I report on the aCCt3 of the cayny for the 16 DKwrtlk% efyknl 31# Aw 21)24. Res tlv ibilities of Trustees and Examiner The tnkn (WIK) are a130 tk thrfftoTr ofthe ¢(ryry for the PWTX)M of compaoy law} are responthle 8¢Gtion 144(2) of t1 Chatitiu A¢1 2011 (the 2011 kn) or uTrJer ReIl&¢M)n 10 (Ixa) to {G) of The AOnt&t5 in Enand and Wales Havin8 satisfied myself tlw fv dwity is to cA>mpw law and ij elisle f exthiine section l45 2011 A&% and #ediL 44(1) (¢} of the CbaTilies and Trustee Invest (Scorfa Act 25 (tbe 21J)S Act lo follow tILe Predre laid down in the D10 w by the Cknity coMn$ under section 145{5)(b) of th¢ 2011 ACL" to state wEKIl partlar m*tets Iwvc coDx to Iny attertio Basis of Inde ent Examine examination in¢kudes a review of the acLThW Td% kqrt by the Clwityand A Mp)$On of the accounts presmta wftth those rtLords. It also indwjes considrtion of any items or diS¢]05U in the account8. and seekiw3 ¢xpJanations from you as trustees cnlIn8 aay matters. The proClUreS undertaken do Dot prow& a]1 the eVIdee that w<wld b¢ requiral ID an authL and Consequ no ottiirion is giv as to whetlv the present a ITue aod VAthV and the rert is limitd to thos6 nwttus set out in the st8temerrt below. Inde dentEx miner's Statement 44(IKA) of th¢ 2(N15 A¢. and requirement8 of the Companies Act 21X%S. Sedn 44(IXb) ofthe 2<X15 aud Rwlation 8 of 2L Accounts Rwl¥A(x4 •vJ which are wnsistent with the metF#)ds aul of the Statawtt of Recorn PraL#ice.' Accounts aAd Rworting by Chrities

INDEPE ENf EXAMKNER'S REPORT TO THE TRusfEES OF HALIFAX CHORAL SOCIETY 181 have not bea) met: or 2) to whiGI in Opinio atlention be drnwn in ordex to eodjk a proper undethafylio8 of the accounts to be re4cld. David Arthur Taylor F.C.kL Independent Fumnt 16 Bond Street Wakefield 23rd September 2024

Halifax Cknl ei 81 Fixed Assets: Sto¢ky 117 iJ20 77 78.Iy27 .168 79.194 Credttors. amou8 fatlin8 (hK 1th1 one year 701 76.226 701 76.493 Net A8Jet 78226 78.913 rincome Funds GMeral ChoArFund e8tsicted FuTrls 8acy Fund 14,587 15.274 58.639 78226 78.913

Admlnl8trAom Trpets¥ek' Making Music Subs 449 418 542 62 212 800 500 Bank Char8es Web H08ting Deprttiation Clu)ral Sth)lar8 265 420 3.¢XIO 5.316 1534

Halifu Choral Societ 181 Limited Profrt and Ims Acc4JWUt for the 16 months ended 31 Au st 2024 2023 Income Subs¢iiNions'. Choir l3.562 13.237 17.312 l6.457 Gift Aid Tax Recovwable 3.652 3,093 Fundraisin& Sundries. DonatiODS and Gra 7.286 4.922 Interest Received 1.928 498 30.178 24,970 Les5 Expenses Administralion Expu 5.316 2.534 Con¢t Aolt Deficit 30.865 15.842 (Deficit) Surplu8 for th¢ year (687) 9,128

Halifax Choral 181 Ltd rofit onc ce 6mo end 31A t 21n4 Summer at tb¢ Minster EIIIAh Carn And Br FI Hall Musie for Shakegpeart/ Total Cht Sprln8tlme nme 965 5,769 19,136 911 1.351 170 1,140 225 3Q351 1086 7,854 144 AdvutsffiJ8 and Fee 340 6,654 1200 Total IDCOm¢ 965 12,863 20.047 V74 1,200 lé21 lJ6S 46,435 Cont¢rt C08ty 3.802 9,003 742 730 2485 6,302 4.2C(I 454 750 300 1762 424 54Q 250 3C SC 425 170 823 11,144 18.043 2,642 3.762 4,710 1,878 1571 2,275 140 353 450 5SO 650 369 Soloists 212 165 1,600 StWDg Sound Dandmu Othtrcosts 632 283 256 1794 1,021 31 47 Ttot41 ¢on¢¢rt expendltsye L052 X9AI8 l2,621 762 4039 I,T70 47,165 SurpIll¥erlt) 1,087 438 730