## **HALIFAX CHORAL SOCIETY (1817) LIMITED** ~~a~~ **DIRECTORS' REPORT** **AGM Paper No. 6** ## **The Directors present their report together with the accounts (Paper 7) for the extraordinary** **extended year ended 30th August, 2024 (as previously announced at last year’s AGM) .** ## **CONSTITUTION** The Company is limited by guarantee and consequently does not have a share capital; the guaranteed liability of each member is currently limited to £1. It is registered as a charity under The Charities Act 2011 and is governed by its Memorandum and Articles of Association. ## **DIRECTORS AND TRUSTEES** The directors of the charitable company are also its trustees for the purpose of charity law. As set out in the Articles of Association the directors are either appointed by the Board during the year or nominated at the Annual General Meeting. All new appointments are subject to approval by the members at the Annual General Meeting and thereafter on a rotational basis. ## **DIRECTORS AND THEIR INTERESTS** No member of the Board has an interest in shares required to be registered and reported under the Companies Act 2006.2 The names of the Directors who served in the period up to 31st August 2024 were:- _**Singing directors: (7 at any one time) Non-Singing directors:**_ L. Rawnsley C. Lloyd N. Castledine (+ 1 vacancy) S. Gambling D.R. Teal D. Page (2024 new co-option) S. Stevens (2024 new co-option) M. Adamczyk (2024 new co-option) E. Hegarty (resigned during 2024) A.L. Sharp (resigned during 2024) P Cairns (deceased August 2024) In accordance with the Articles of Association, the two Singing members, **Nigel Castledine** and **Stella Gambling** , retire by rotation and, being eligible, offer themselves for re-election and are nominated by the Board. There is also one current (and long-standing) vacancy for a Non-Singing director. ## **OBJECTIVES OF THE COMPANY AND CHARITY** The Company is principally engaged in the promotion of the art and science of music by the presentation, promotion and performance of choral music, concerts and other activities. ## **ORGANISATION** The Board of Directors is empowered to manage the activities of the Charity. Page 1 ## **HALIFAX CHORAL SOCIETY (1817) LIMITED** ## **DIRECTORS' REPORT** **(continued)** ## **REVIEW OF THE COMPANY'S ACTIVITIES AND FUTURE DEVELOPMENTS** Funds generated or donated during the year were sufficient to enable the Company to continue to present concerts in pursuits of its objectives. ## **RESERVES POLICY AND RISK MANAGEMENT** The Directors’ desire to maintain free reserves, being the unrestricted funds not committed or invested in fixed assets, held at a level of at least £30,000 has been maintained over the past Season. On occasion, the Society also benefits from personal sponsorship of concerts by generous members or associated friends, as well as through legacies. HCS has also greatly benefitted from the generous sponsorship of VCEP Ltd which has made it viable for the Society to offer choral scholarships to talented young and aspiring singers. These musicians are at the threshold of their professional careers, and the scholarships enable them to build up beneficial experience of the choral repertoire. Company law requires the Directors to prepare financial statements for each financial year. Under that law the Directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The accounts are required by law to give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the Directors are required to: - a) select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent; - b) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the company will continue in business. The Directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Directors would like to place on record their thanks to all persons who have voluntarily and freely given of their money, time and services for the benefit of the Company's and Charity's objectives during the past twelve months. This report was approved by the Board at its meeting on Monday 14[th] October 2024 and signed on its behalf by N.G. Castledine, HCS Director and Company Secretary. **PAPER 7** – comprises the 7 sheets which present the examined Company Accounts for the financial year ending 30 August 2024. Page 2 INDEPENDENf EXAMINER'S REPORT TO THE TRUSTEES 181 I report on the aCC￿￿t3 of the cayny for the 16 DKwrtlk% efyknl 31# Aw 21)24. 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