2022-08-31-accounts - Bernards Heath School Parent Teacher Association

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Trustees’ Annual Report for the period

From 31 August 2021 Period start date To 31 August 2022 Period end date

Charity name: Bernards Heath School Parent Teacher Association

Charity registration number: 1020025

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To fundraise for Barnards Heath Infant and Nursery School
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The PTA annually delivers fundraising events including but not limited to: 1. Christmas fair 2. Cake sale 3. Second hand uniform sale 4. Mother & father’s day events 5. Movie night events 6. Summer ball 7. Summer picnic 8. And as & when events to both raise funds for the school and also organise activities that enrich the pupil’s school life.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have read the guidance on the public benefit and remain committed to providing the school with additional funds to enhance pupil’s experiences. The PTA seeks advice and opinions from both the school and parents on what the funds raised should be spent on.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The PTA are dependent on all those that give their time, energy and money to raise much needed funds to support our school.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	With budgets to school funding currently being squeezed, PTA funds are able to benefit the lives of the pupils and the teachers by enhancing their learning environment. Current examples of where these funds have been used are as follows:

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	n/a
Performance of fundraising activities against objectives set	Para 1.41	n/a
Investment performance against objectives	Para 1.41	n/a

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During the year 21/22, the charity made approx. £27.9k profit. We donated £13.8k to the school for various activities/items. This means that we closed the year with less than we started it with by £7.70 in the bank.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Usually the PTA keeps £4-5k in reserves so that it has enough to pay for the cost of panto tickets for the next financial year before payments are received by parents. The rest is usually given to the school as a donation. This year the school asked us to keep hold of the funds and then to provide them with those funds as and when they needed them throughout the following year.
Amount of reserves held	Para 1.22	Acc. Balance as of August 2022 £15.6k
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	The PTA only spends /donates what it has made.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	n/a
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	n/a
Other		n/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	A small charities constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The PTA is a voluntary (unincorporated) association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The PTA ask parents of the school/community to volunteer via WhatsApp messages and email communications for roles on the committee, these are confirmed at the annual AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	n/a
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	n/a
Relationship with any related parties	Para 1.51	n/a
Other		n/a

Reference and Administrative details

Charity name	Bernards Heath School Parent Teacher Association
Other name the charity uses	Barnards Heath Infant and Nursery School PTA
Registered charity number	1020025
Charity’s principal address	154 Sandridge Road, St Albans AL1 4AP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Paula Mallon	Chair	19 July2022
Deonna Michel	Treasurer	19 July2022
Karin Kovalsky	Trustee	01 July2021
Helen Peterkin	Trustee	O1 September 2016

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023	Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023	Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023

	Deonna Michel	Helen Peterkin
	Treasurer	Trustee
	23/11/2023
	23/11/2023

Trustees’ Annual Accounts for the period

From 31 August 2021 Period start date To 31 August 2022 Period end date

Charity name: Bernards Heath School Parent Teacher Association

Charity registration number: 1020025

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Trustees’ Annual Report for the period

From 31 August 2021 Period start date To 31 August 2022 Period end date

Charity name: Bernards Heath School Parent Teacher Association

Charity registration number: 1020025

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To fundraise for Barnards Heath Infant and Nursery School
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The PTA annually delivers fundraising events including but not limited to: 1. Christmas fair 2. Cake sale 3. Second hand uniform sale 4. Mother & father’s day events 5. Movie night events 6. Summer ball 7. Summer picnic 8. And as & when events to both raise funds for the school and also organise activities that enrich the pupil’s school life.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have read the guidance on the public benefit and remain committed to providing the school with additional funds to enhance pupil’s experiences. The PTA seeks advice and opinions from both the school and parents on what the funds raised should be spent on.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment

Contribution made by volunteers	Para 1.38	The PTA are dependent on all those that give their time, energy and money to raise much needed funds to support our school.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	With budgets to school funding currently being squeezed, PTA funds are able to benefit the lives of the pupils and the teachers by enhancing their learning environment. Current examples of where these funds have been used are as follows:

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	n/a
Performance of fundraising activities against objectives set	Para 1.41	n/a
Investment performance against objectives	Para 1.41	n/a

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	During the year 21/22, the charity made approx. £27.9k profit. We donated £13.8k to the school for various activities/items. This means that we closed the year with less than we started it with by £7.70 in the bank.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Usually the PTA keeps £4-5k in reserves so that it has enough to pay for the cost of panto tickets for the next financial year before payments are received by parents. The rest is usually given to the school as a donation. This year the school asked us to keep hold of the funds and then to provide them with those funds as and when they needed them throughout the following year.
Amount of reserves held	Para 1.22	Acc. Balance as of August 2022 £15.6k
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	The PTA only spends /donates what it has made.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	n/a
Investment policy and objectives including any social investment policy adopted	Para 1.46	n/a
A description of the principal risks facing the charity	Para 1.46	n/a
Other		n/a

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	A small charities constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The PTA is a voluntary (unincorporated) association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The PTA ask parents of the school/community to volunteer via WhatsApp messages and email communications for roles on the committee, these are confirmed at the annual AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	n/a
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	n/a
Relationship with any related parties	Para 1.51	n/a
Other		n/a

Reference and Administrative details

Charity name	Bernards Heath School Parent Teacher Association
Other name the charity uses	Barnards Heath Infant and Nursery School PTA
Registered charity number	1020025
Charity’s principal address	154 Sandridge Road, St Albans AL1 4AP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Paula Mallon	Chair	19 July2022
Deonna Michel	Treasurer	19 July2022
Karin Kovalsky	Trustee	01 July2021
Helen Peterkin	Trustee	O1 September 2016

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023	Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023	Signed on behalf of the charity’s trustees Signature(s) Full name(s)Deonna Michel Helen Peterkin Position (eg Secretary, Chair, etc) Treasurer Trustee Date 23/11/2023

	Deonna Michel	Helen Peterkin
	Treasurer	Trustee
	23/11/2023
	23/11/2023

Trustees’ Annual Accounts for the period

From 31 August 2021 Period start date To 31 August 2022 Period end date

Charity name: Bernards Heath School Parent Teacher Association

Charity registration number: 1020025

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name Bernards Heath School Parent Teacher Association	Charity Name Bernards Heath School Parent Teacher Association	Charity Name Bernards Heath School Parent Teacher Association

31 August 2022	Charity no (if any)	1020025

3 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 27/11/23 Name: Rory Gibbs Relevant professional ICAEW qualification(s) or body (if any): Address: 29b Blenheim Road, St Albans, AL1 4NS

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

Bernards Heath Infant School PTA 2021/2022 PTA fundraising summary

Start-year balance (cash: £483.18, banked: £15,671.22)	£ 16,154.40
Event	Income Costs Net Profit
Administration and other PTA costs Amazon Smile Braids & Bubbles Cake sale (bonfire/halloween) Cake Sale (June) Christmas Cards Christmas Fair Christmas Treeasy Donations to the PTA Easter Event Fathers Day Film Night (June) Int payment Jubilee Party Match funding Mothers Day Movie night Pantomime - Jack & Bean Dec 2022 Pantomime - Snow White Dec 2021 Jan 2022 Second Hand Uniform Sale The Giving machine Virgin Money Giving Year 2 Leaver's Party Other Total	£0.00 (£181.17) (£181.17) £100.96 £0.00 £100.96 £291.39 (£159.06) £132.33 £908.85 £0.00 £908.85 £554.08 (£16.15) £537.93 £798.20 £0.00 £798.20 £3,419.55 (£1,574.66) £1,844.89 £170.50 £0.00 £170.50 £1,372.98 £0.00 £1,372.98 £241.00 (£67.50) £173.50 £2,116.30 (£1,176.36) £939.94 £428.00 (£101.75) £326.25 £9.07 £0.00 £9.07 £584.01 (£164.28) £419.73 £600.00 £0.00 £600.00 £439.00 £0.00 £439.00 £727.50 (£146.83) £580.67 £0.00 (£592.10) (£592.10) £11,242.07 (£9,880.00) £1,362.07 £351.21 £0.00 £351.21 £32.98 £0.00 £32.98 £2,679.58 £0.00 £2,679.58 £903.78 (£76.86) £826.92 £20.25 £0.00 £20.25 £27,991.26 (£14,136.72) £13,854.54

PTA donations to Bernards Heath Infant School	£13,862.24

End-year balance £ 16,146.70


Summary 2020/2021 2021/2022
Start Balance £17,236.38 £16,154.40 Total Fundraising £16,688.81 £27,991.26 Total costs (£4,766.46) (£14,136.72) Total Donations to BHIS (£13,004.33) (£13,862.24)
Closing Balance £16,154.40 £16,146.70

Start-year balance (cash: £483.18, banked: £15,671.22)	£ 16,154.40
Event	Income Costs Net Profit
Administration and other PTA costs Amazon Smile Braids & Bubbles Cake sale (bonfire/halloween) Cake Sale (June) Christmas Cards Christmas Fair Christmas Treeasy Donations to the PTA Easter Event Fathers Day Film Night (June) Int payment Jubilee Party Match funding Mothers Day Movie night Pantomime - Jack & Bean Dec 2022 Pantomime - Snow White Dec 2021 Jan 2022 Second Hand Uniform Sale The Giving machine Virgin Money Giving Year 2 Leaver's Party Other Total	£0.00 (£181.17) (£181.17) £100.96 £0.00 £100.96 £291.39 (£159.06) £132.33 £908.85 £0.00 £908.85 £554.08 (£16.15) £537.93 £798.20 £0.00 £798.20 £3,419.55 (£1,574.66) £1,844.89 £170.50 £0.00 £170.50 £1,372.98 £0.00 £1,372.98 £241.00 (£67.50) £173.50 £2,116.30 (£1,176.36) £939.94 £428.00 (£101.75) £326.25 £9.07 £0.00 £9.07 £584.01 (£164.28) £419.73 £600.00 £0.00 £600.00 £439.00 £0.00 £439.00 £727.50 (£146.83) £580.67 £0.00 (£592.10) (£592.10) £11,242.07 (£9,880.00) £1,362.07 £351.21 £0.00 £351.21 £32.98 £0.00 £32.98 £2,679.58 £0.00 £2,679.58 £903.78 (£76.86) £826.92 £20.25 £0.00 £20.25 £27,991.26 (£14,136.72) £13,854.54

PTA donations to Bernards Heath Infant School	£13,862.24

End-year balance £ 16,146.70


Summary 2020/2021 2021/2022
Start Balance £17,236.38 £16,154.40 Total Fundraising £16,688.81 £27,991.26 Total costs (£4,766.46) (£14,136.72) Total Donations to BHIS (£13,004.33) (£13,862.24)
Closing Balance £16,154.40 £16,146.70

End-year balance		£ 16,146.70
Summary	2020/2021	2021/2022
Start Balance	£17,236.38	£16,154.40
Total Fundraising	£16,688.81	£27,991.26
Total costs	(£4,766.46)	(£14,136.72)
Total Donations to BHIS	(£13,004.33)	(£13,862.24)
Closing Balance	£16,154.40	£16,146.70

Oct 2018

IER