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2021-08-31-accounts

(IIARffY Trustees. Annual Report for the period Perithj start date Period end date ?020 To Section A Reference and administration details Charity nam Sudbrooke Pre Sch¢)ol Other names charlty is known b Registsrod charFty numbgr Irf any 021X)18 Charitys prlnclpal addres udbn)oke Village Hall cothem Lane udbrooke. Lin¢oln N2 2QJ Nam•8 of the charity truste•8 who manage the charlty Dai•• act•d H not for TAhole Nam• of p•r¥on lor Ix*dyl •ntitJ•d to y•ar appoSnt tru•tw {If •ryl Olfic• {11 •ry) 1 Sarah Elderkin Chairp8r80n 2Rachel Mosley Treasurer 3 Olwen Edwards Secretary 4 Hannah Sleight Chairperson 5 Bev 8811 General Member Sept 2020- Jan 2021 From Jan '21- July'21 From Jan .21 10 Names of th• trustees for the charity, If any. Ifor example. any custodlan trustses) ame Dateg actod If not for whole year Names and addresses of advisers (Optional infommllon)

Type of adviser Name Address Name of chief executlve or names of senior stsff membors Ioptional inforniation) ickn. Timings-Thompson - Pre School Manager Laura Hutchinson - Deputy Manager Section B Structure, governance and management Descrlptlon of tho charlty's trusts Type of goveming documen onst51ution How the charity is constitute haiitable incorp)rated organisth'on Trustee selection method ur Pre School is run by an elected management committee, consistsng of arentsl carers or members of th8 ￿rnMunty who volunte8r their tlm@ and ices to the group. e committee members are elected at our Annual General eeting held in July each year, thi8 is also when retiring memb8rs18ave e commrttee. f betsyeen the AGM'S we have a resignation or th8 committee b811eves rther members are required V￿ invite expression of interest and then any nterested parts'es are discussed and voted for {rf appropriate) at the next vailable committee meeting. arents wishing to join the commrttee between AGM'S may approach the hair, Manager or any other ¢ommrtlee member to express their interest in comin a member. Additional governanc• i88ue8 (Optlonal infornmtlon) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees,. the charily's organisational stwdure and any wider ne￿Ork with which the charity works., relationship bwth any related parties,. tnjstees, ¢onsideration of major risks and the system and procedures lo manage them.

Section C Objectives and activities Sudbrt)oke Pre School is a registered Pre School providing eady years ducation in line wrth Ofsted requirements to ¢hildren aged 2.5 years old until school age for the communty of Sudbrooke and surrounding arèa. e have been operating since 1987, initially as a playgroup latterfy as a Pre School. the setting is at Sudbrooke Village Hall. Summary of the objects of the Charity set out in its goveming documont he Pre School Management Committee have referred to the Gharity mmissions guidance on F)ublFc benefft in the development and ucation of children. t Sudbrooke Pre School our aim is for all children attending to xpenence a sts'mulating. enjoyable and rewarding time with us. We dh8re to the requirements of the Early Years Foundation Stage through n educational programme of experiences and activrties, which conside he individual needs. interests and stage of development of each child in ur Gare. Pracaitioners working with the youngest children will focus on he three prime areas". 1. Personal, social and emotional development . Communication and language . Physical development Summary of the main activltlès undgrtoken for the publlc bonafft In relation to these objects (Include wlthln this section the •tatutory declaration that trustees have had rogard to the guidancelssued by the Charlty Commlsslon on publlc bonofit) e are the basis for successful leaming in the other four SFecffi¢ 1. knter Mathematics . Understanding the workl . Expressive arts and deS￿n e three prime areas refiect the key skills and capacities all children eed to develop and leam effectively. It is expected the balance will shfft owards a more equal focus on all areas of leaming as the children grow n confidence and a￿.Ity wsthin three wime areas. is will benefft the yourKJ members of the Pre School as they will gain hè necessary experiences. relationships and leaming for a smooth ransition into school. e also provide famity friendly employment to members of the local ommunty. Additional detalls of objethès and activilies (Optional Infommtion)

udbrooke Pre School reltes on volunteers to form the management ommrttee. historically our members are mothers of pre school aged hildren. Due to this. the committee turnover is relatively high as the hildren are only at the pre school for two academic years or so. Our olunteers can only commrt small amounts of time to the pre School with alancing work and home life therefore it can be tricky wth committee nsistency. The committee members and pre school managers are mmitted to ensuring the new commrttee have the netsssary nfomiation to run the pre school effectively. You may ch¢)ose to indude further statements. where relevant, about: policy on grantmaking: IJ policy programme related investment., Cl contribution made by volunteers. Section D Achievements and performance

Section D Achievements and performance Summary ofthe maln achievements of the charity during the year he preschool has a dedicated staff team and a reliable committee. e are a highly valued Sery1￿ within the community and we are the main eder the Ellison Boultefs which is the school most children go on to ttend. e started the acad8mi¢ school year with 13 children registered to attend. ue to the corona virus pandemic. we were unable to hold our usual ndraising adivities. n the spring te￿ we heId an Easter Bunny Hunt which saw d)ildren and milies from the surrounding area follow a map around the village to find he Easter Bunny. This was a great fundraiser which raised £600 for the reschtjol. en we reopened after the summer holidays in September 2020, we ere back to our normal opening hours of 4 moming sessions and 3 ftemoon sessions. We also opened until 1.15 on a Thurs. e had 4 members of staff upon reopening. 8 continue to use the online leaming joumal to share infomiation with arents regarding their children's development. e also encourage parents to share infonnation of any achievements 8tc. Ithin the leaming joumals. we have a section called 'all about me,. W8 ncourage parents to fill this in when their child first starts so we can gain a ood picture of their chihd before they stsrt. small profft of £1287.95 was made this academic year which was good nsidering we didn't have many fundraising oppjrtunrties and our rent for he village hall was more than the previous year.

Section E Financial review e Pre school doesnl have a reserve policy it aims to maintain a reserve tween £18-20K which would enable us to cover our op8rational costs for months in the event of reduced numbers. this also allows us to have nds available when we need to purchase addrtional resources. Brlef statement of tha charity's policy on reserves e account balan￿ as of 1st September 2020 was £22,830 which leav8S s comfortabfy within the reserve target amount. As a committee we ecided to move £250 per month from the Current account to the savings ccount rf possible - this enables us to maintain the reserve amount which n also be used for purchases of larger rtems of equipment, rf necessary, om time to time. At the start of the September tem, the account balance s often low after no income from fees during August. Therefore, the avings are sometimes used at this time of year to contn'bute towards th8 utumn Tenn rent rf necessary. D8talls of any funds matsrlalty In daflclt Further flnanclal revlew d•tsll8 {Optlonal Infom￿tIOn) You may ¢hoo8e to include additional infomiation, where relevant about.. the charsty's prinfypal sources of funds (including any fundraising)., O how expenditure has supported the key obj'ectives of the chanty., investment policy and objectlves including any ethical investment policy adopted. udbrooke Pre School's main Sour￿ of income is through the Early Years unding, our fees are set at £12 per session plus £4 extra for lunch time. e opportunitses for fundraising activtties this academic year V￿re limit8d y the pandemic, which has had an overall negative effect on funds. It is ntI￿pated that these fundraising acttvities will be able to resume in the ming year and will provide financial boost for the ¢harity. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above.

Signed on behalf of the charity's trustees Slgnature(s Full name(s rancesca D'Al8ssandro Posltlon (eg Secretary, Chalr et¢ reasurer Oll￿22

SUDBROOKE PRE-SCHOOL GROUP

Accounts

FOR THE YEAR ENDED August 2021

Page 1

Page I

UNAUDITED FINANCIAL STATEMENTS

For the Year ended 31st August 2021

SUDBROOKE PRE-SCHOOL GROUP

CLIENT APPROVAL CERTIFICATE

We approve these financial accounts for the year ended 31st Augus and confirm that we have made available all relevant records and in their preparation

……………………………………………(Treasurer) On behalf of Sudbrooke Pre-School Group

……………………………………………(Chairman/Secretary) On behalf of Sudbrooke Pre-School Group

Date…………………………………..

Page 2

,t 2020, attached, Iformation for Page 2

Sudbrooke Pre-School Group

Income and Expenditure Account for the Year ended

Income

Grants Fees Fundraising Miscellaneous Income Deposit Account Interest Donations

Expenditure

Wages Ofsted registration fees Disclosure and Barring Service fees Information Commissioner Office fees Subscriptions and Pre-School Learning Alliance membership fees Tapestry fees Rent Toys and equipment Childrens' entertainment & visitor fees Childrens' presents Fundraising materials & marketing Repairs and furniture Post and Stationery Bank charges Refreshments, food and snacks Accountancy Training Uniforms Miscellaneous expenses

Page 3

Profity (Loss) for the year Page 3

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d 31st August 2021
2021 2020 Movement
£ £
28,907.93 34,858.62 - 5,950.69
8,741.00 6,147.94 2,593.06
568.24 435.40 132.84
204.39 550.43 - 346.04
4.57 23.00 - 18.43
100.00 35.54 64.46
38,526.13 42,050.93 - 3,524.80
29,168.72 37,695.40 8,526.68
50.00 100.00 50.00
63.20 189.60 126.40
35.00 35.00 -
617.11 615.86 - 1.25
129.60 127.20 - 2.40
4,450.00 2,995.00 - 1,455.00
1,178.92 751.21 - 427.71
- - -
122.41 238.47 116.06
100.00 193.28 93.28
60.00 40.00 - 20.00
145.40 274.65 129.25
36.86 27.00 - 9.86
48.37 139.93 91.56
346.90 555.00 208.10
203.00 44.00 - 159.00
357.29 - - 357.29
125.40 39.70 - 85.70
37,238.18 44,061.30 6,823.12
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d 31st August 2021

Page 3

1,287.95 2.010.37 Page 3

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Sudbrooke Pre-School Group
Balance Sheet as at 31st August 2021
Assets
2021
£
Barclays Business Current Account 662.99
Barclays Business Savings Account 23,080.12
Cash 24.87
Debtors
Total assets 23,767.98
Creditors 3.00
Net Assets 23,764.98
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Page 4

2020

£

754.84 22,075.55 - 0.36 - 22,830.03

353.00 22,477.03

Page 4

Page 4

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Reconciliation of proft Per Controls
Total bank and cash income 40,521.56
Total bank and cash expenditure -40,588.18
Add debtors 20/21 0.00
less debtors 19/20 0.00
Less creditors 20/21 -3.00
Add creditors 19/20 353.00
Add back the s/o that goes to the fundraising account every year 3,000.00
Less transfers to fundraising account -2,000.00
add bank interest in the business premium account 4.57
Add small cash and bank differences
Profit for the year 1,287.95
Profit per MT worked accs 1,287.95
Check 0.00
937.95
-937.59
0.36
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12

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Main bank Account- Barclays Business Community -8063947
£
Bank balance as at 31/08/21 662.99
Revised bank balance as at 31/08/21 662.99
Bank Reconciliation
Opening balance as at 01/09/20 754.84
Add Bank income 40,214.56
less bank expenditure -40,306.41
Revised closing balance 31/08/21 662.99
0.00
91.85
-1,004.57
-937.59
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13

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Bank expenditure
s/o to Sud Pre
Date Chq No Invoice No Bank charges School savings
09/02/2020
09/02/2020
09/02/2020 3.00
Rachel M 09/02/2020
09/21/2020
09/21/2020
Olwyn Present 09/25/2020
09/25/2020
09/25/2020
09/28/2020
09/28/2020 250.00
10/05/2020 3.00
printing 10/05/2020
10/05/2020 5788657
10/05/2020 20/P1080
10/05/2020
10/05/2020 463
10/05/2020 464
printing & snacks 10/15/2020
10/15/2020
10/28/2020
10/28/2020 250.00
11/04/2020 0.86
11/04/2020 3.00
11/09/2020
11/10/2020
11/27/2020
11/30/2020 250.00
11/30/2020 20P1100
11/30/2020 20P1090
11/30/2020 472
12/07/2020
12/07/2020 3.00
12/15/2020
website subscription 12/15/2020
12/17/2020 20P1110
leaving present SEld 12/17/2020
12/17/2020 5884619
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14

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12/17/2020 5887194
12/17/2020 5897845
12/18/2020
12/29/2020 250.00
01/07/2021 3.00
01/28/2021
01/28/2021 250.00
02/01/2021 5903970
02/01/2021 5908190
02/01/2021 20/P1121
02/01/2021
02/01/2021 6
02/04/2021 3.00
02/26/2021
03/01/2021 250.00
03/08/2021 3.00
03/24/2021 5918547
03/24/2021 20/P1132
03/24/2021 20/P1144
03/24/2021 489
03/25/2021
03/29/2021
03/29/2021 250.00
04/07/2021 3.00
04/09/2021
04/29/2021
04/28/2021 250.00
05/04/2021
05/04/2021
external banner 05/04/2021
05/06/2021 3.00
05/12/2021 20/P1155
05/12/2021 5999421
05/12/2021
05/12/2021 496
05/28/2021
05/28/2021 250.00
06/07/2021 3.00
printing ink 06/25/2021
06/25/2021
06/25/2021
06/25/2021
06/25/2021
06/28/2021
06/28/2021 250.00
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15

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06/30/2021 20/P1166
06/30/2021 21/P1177
07/05/2021 3.00
07/07/2021
07/07/2021
07/12/2021 6066905
07/12/2021 21/P1187
07/12/2021 6064937
07/28/2021
07/28/2021 250.00
08/04/2021 3.00
Leavers Presents 08/11/2021
08/11/2021
Hope Educational 08/11/2021
08/16/2021 21/P1197
08/16/2021 6112254
08/27/2021
08/31/2021 250.00
Total 36.86 3,000.00
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16

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pre school
learning
Payroll SEN Training website fees Uniform cleaning alliance fee
80
60.00
60.00
71.29
2,039.09
37.00
2,753.31
2,149.07
22.00
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17

2,534.52 2,286.37 1,752.09 3,110.64 617.11 1,543.27 2,830.49 27.00 28.00 122.40 2,789.13

18

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2,548.62
2,409.27
28,745.87 28.00 122.40 357.29 0.00 617.11
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19

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Info
commissioners
office (ICO Christmas / Alex Hutson
-data leavers/birthda Annual
Ofsted reg protection) y books Accounts hall hire
70.00
805.00
350.00
805.00
35.00
40.49
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20

690.00 665.00 50.00 635.00 21

780.00 51.92 50.00 35.00 92.41 350.00 4,450.00 22

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A D associates
HMRC paye resources committee ESPO (accountants)
20.00
100.00
5.00
18.12
42.60
56.56
31.08
32.60
42.60
53.00
33.40
103.20
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23

123.93 235.20 0.97 0.97 23.40 99.28 4.18 23.40 23.40 103.95 23.40 75.54 157.49 23.00

24

----- Start of picture text -----
23.40
31.90
109.52
3.90
23.40
81.78
214.90
23.40
25.20
422.85 450.93 100.00 672.99 346.90
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25

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Hallmarque First Aid
DBS checks Tapestry PAT Testing Training Total
45.00 45.00
80.00
3.00
20.00
60.00
129.6 129.60
100.00
60.00
71.29
2,039.09
250.00
3.00
5.00
18.12
42.60
56.56
70.00
805.00
31.08
37.00
2,753.31
250.00
0.86
3.00
350.00
30 30.00
2,149.07
250.00
32.60
42.60
805.00
35.00
3.00
22.00
53.00
33.40
40.49
103.20
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26

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123.93
235.20
2,534.52
250.00
3.00
2,286.37
250.00
0.97
0.97
23.40
99.28
690.00
3.00
1,752.09
250.00
3.00
4.18
23.40
23.40
665.00
65 65.00
3,110.64
250.00
3.00
617.11
1,543.27
250.00
50.00
65 65.00
103.95
3.00
23.40
75.54
157.49
635.00
2,830.49
250.00
3.00
23.00
27.00
28.00
30 30.00
122.40
2,789.13
250.00
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27

----- Start of picture text -----
23.40
31.90
3.00
109.52
780.00
3.90
23.40
81.78
2,548.62
250.00
3.00
51.92
63.2 63.20
214.90
23.40
25.20
2,409.27
250.00
0
63.20 129.60 60.00 175.00 40,306.41
37,588.18
36763.89
474.29
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28

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Bank Income date LCC Deposits
09/21/2020
09/24/2020 1,152.92
09/24/2020
10/02/2020
Amber Hill 10/07/2020
R Lilley 10/07/2020
10/15/2020 1,804.00
C Clifford 08/21/2020
10/22/2020 1,318.56
10/23/2020
Luca D'Alessandro 11/02/2020
Poppy Burley 11/04/2020
Thomas Clarke 11/13/2020
11/13/2020 1,690.02
11/19/2020 1,532.58
SVH Refund for Charity Night 11/30/2020
12/11/2020 36.00
12/14/2020
Thomas Clarke 12/15/2020
C Clifford 12/17/2020
12/17/2020 1,963.08
12/23/2020 1,230.89
Tempest Cheque 12/31/2020
Poppy Burley 01/04/2021
Luca D'Alessandro 01/05/2021
01/14/2021 1,183.26
01/21/2021 1,953.40
01/27/2021 15.00
Imogen Phillips 01/28/2021
Imogen Phillips 01/28/2021
02/02/2021 35.00
C Clifford 02/04/2021
Thomas Clarke 02/04/2021
Freddie Sleight 02/04/2021
02/18/2021 1,451.02
Poppy Burley 02/22/2021
Imogen Phillips 02/24/2021
Freddie Sleight 02/24/2021
Thomas Clarke 02/26/2021
Poppy Burley 03/01/2021
Luca D'Alessandro 03/01/2021
Emma Orme 03/11/2021
03/18/2021 2,361.03
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29

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Thomas Clarke 03/22/2021
Imogen Phillips 03/22/2021
03/22/2021 88.46
Paypal test 03/23/2021
Poppy Burley 03/26/2021
Freddie Sleight 03/29/2021
Shreya Bhutiya 03/29/2021
Freddie Sleight 03/29/2021
George Maplethorpe 03/31/2021
Luca D'Alessandro 04/01/2021
04/22/2021 1,760.36
Fundraising - Easter Trail 04/23/2021
C Clifford 04/29/2021
Francesca Field 04/30/2021
05/05/2021
George Maplethorpe 05/12/2021
Thomas Clarke 05/14/2021
05/20/2021 2,384
05/21/2021 32.82
Freddie Sleight 05/25/2021
Millie Pickwell 05/26/2021
Francesca Field 05/26/2021
C Clifford 05/27/2021
George Maplethorpe 06/09/2021
Thomas Clarke 06/15/2021
06/24/2021 3,496.10
C Clifford 07/02/2021
Freddie Sleight 07/02/2021
07/02/2021
Francesca Field 07/05/2021
George Maplethorpe 07/08/2021
Emma Orme 07/09/2021
07/09/2021 92.82
£10 deposits (Draper & Ashraf) 07/09/2021
Thomas Clarke 07/15/2021
F and E Fawcett 07/20/2021
07/22/2021 2,701.53
Freddie Sleight 07/23/2021
07/27/2021
28,282.56 0.00
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30

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Childcare
Fundraising donation fees JRS Grant vouchers Uniform
625.37
60.00
10.00
28
168.00
252.00
348.00
96.00
169.00
336.00
176.00
168.00
100.00
628.00
10.00
28.00
96.00
128.00
280.00
64.00
36.00
228.00
96.00
48.00
616.00
128.00
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31

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160.00
228.00
80.00
14.00
336.00
360.00
108.00
492.00
568.24
24.00
32.00
144
48
64
252
14
64
36
96
112
84
288
104
112
168
290
220
10
204
216
568.24 0.00 7,897.00 625.37 732.00 28.00
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32

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Transfer
from BPA Other Total
625.37
1152.92
60
2000 - 2,000
10
28
1804
168
1318.56
252
348
96
169
1690.02
1532.58
40 40
36
336
176
168
1963.08
1230.89
21.38 21.38
100
628
1183.26
1953.4
15
10
28
35
96
128
280
1451.02
64
36
228
96
48
616
128
2361.03
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33

----- Start of picture text -----
160
228
88.46
0.01 0.01
80
14
336
360
108
492
1760.36
568.24
24
32
144
48
64
2383.71
32.82
252
14
64
36
96
112
3496.1
84
288
104
112
168
290
92.82
20 20
220
10
2701.53
204
216
2,000.00 81.39 40,214.56
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34

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Cash book Reconciliation
£
Bal b/fwd 01/09/20 - 0.36
Add cashbook income 307.00
less cashbook expenditire - 281.77
Adj bfwd - posted to snack
Bal c/fwd 31/08/21 24.87
Balance as per cashbook at 31/8/21 39.38
Addition errors bfwd - 14.48
Small difference - 0.03
- 14.51
Balance c/fwd 24.87
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39

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Cash book expenditure
Bal b/fwd for year 135.26
kids
xmas/bday
/easter
Cleaning pressies &
date total material toys/books Marketing party Ink
09/01/2020 11.98
10/27/2020 5.38
11/09/2020 18.43
11/24/2020 12.98 10.00
12/14/2020 12.00 12.00
02/02/2021 20.00 20.00
03/02/2021 20.00 20.00
03/25/2021 21.65 3.65 18.00
03/25/2021 8.35
04/22/2021 100.00 100.00
06/07/2021 21.00
06/07/2021 15.00 15.00
06/30/2021 15.00 0.75 13.00
281.77 4.40 55.00 100.00 30.00 23.00
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40

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NO RECEIPT GOT RECEIPT GOT ONE RECEIPT
committee/sta
Stationery & ff night wipes/tissu baking
fundraising postage out/gifts es misc activities
21.00
- - - - 21.00 -
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44

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resources
for Snacks/fru
tapestry activities Wrap paper its
11.98
5.38
18.43
2.98
8.35
1.25
- - - 48.37
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48

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Receipts
deposit/REGIST
RATION AND
date Misc MISC FEES Lunch-fees fundraising sweatshirts float Total Comments
09/01/2020 10.00 10.00 Misha Glynn
09/01/2020 10.00 10.00 Arvind
09/01/2020 10.00 10.00 Luca
11/24/2020 18.00 18.00 Misha Glynn
11/25/2020 12.00 12.00 Extra session- Hayley Houlden
01/02/2020 14.00 14.00 Amy
01/02/2020 21.00 21.00 Jo - Ticket fee
12/14/2020 8.00 8.00 Laura
12/17/2020 12.00 12.00 Extra session- Hayley Houlden
01/06/2020 8.00 8.00 Claire Pickerell
02/02/2021 10.00 10.00 Francesca Field - Reg fee
02/25/2021 10.00 10.00 Extra session- Hayley Houlden
03/01/2021 10.00 10.00 Mrs Mablethorpe - Reg Fee
03/01/2021 26.00 26.00 Mrs Rana
03/01/2021 100.00 100.00 Hannah Sleight
04/20/2021 4.00 4.00 Imogen Phillips
05/04/2021 10.00 10.00 Rebecca Aydin - reg fee
05/04/2021 10.00 10.00 Hayley Osman - reg fee
06/07/2021 4.00 4.00 Hayley Houlden
Total 35.00 104.00 8.00 100.00 60.00 - 307.00
Total
To Misc (corresponding payment in CB)
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52

Debtors & Prepayments 19/20 Total v hall hire fees None Total 0 0 - Debtors & Prepayments 20/21 Total v hall hire fees None Total 0 0 -

Details per paying in book/details gleaned from bank statement

53

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19/20 Creditors
Bank charges 13th July- 14th Aug £3 3.00
AH Accountancy fee for 2020 175.00
AH Accountancy fee for 2019 acs 175.00
Total 353.00
20/21 Creditors
Bank charges 13th July- 14th Aug £3 3.00
3.00
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54

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Barclays Business Premium Account No 70827290 (Sort code 205021) £
Balance brought forward per account 01/09/20 22,075.55
Monies transferred from main bank account 1,000.00
Add bank interest 4.57
Balance as at 31/08/21 per statement 23,080.12
1,004.57
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55

More 56

dbrooke Pre-School Grou dbrooke Pre-School Grou
Income and
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Grants (including CJRS sc
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Fundraising
Miscellaneous Income
Deoosit Account Interest
ofsted registration fees L
Disclosure and Barring Service fees
Information Commissioner Office fees
Subscriptions and Pre-School Learning Alliance membership fees
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entertainment & visitor fees
draising materials & markel
airs and furniture
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39.70 -357
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44,061.30! I 6,601
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i 1,066.15 i i
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