2020-08-31-accounts - Sudbrooke Pre-School Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
From	Period start date			To	Period end date
	1	9	2019		31	8	2020

Section A Reference and administration details

Charity name

Sudbrooke Pre School

Other names charity is known by

Registered charity number (if any) 1020018

Charity's principal address Sudbrooke Village Hall

Scothern Lane Sudbrooke, Lincoln Postcode LN2 2QJ

Names of the charity trustees who manage the charity

Dates acted if not for Trustee name Office (if any) whole year 1[Sarah Elderkin] Chairperson Treasurer 2[Rachel Mosley ] 3[Sara Hastings] Secretary General Member 4[Tanya Bromley]

Name of person (or body) entitled to appoint trustee (if any)

5 6 7 8 9 10

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

March 2012

TAR

Name of chief executive or names of senior staff members (Optional information)

Vicki Timings-Thompson - Pre School Manager Olwen Edwards - Deputy Manager

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Charitable incorporated organisation (eg. trust, association, company) Trustee selection methods Our Pre School is run by an elected management committee, consisting of (eg. appointed by, elected by) parents/ carers or members of the community who volunteer their time and services to the group. The committee members are elected at our Annual General Meeting held in July each year, this is also when retiring members leave the committee. If between the AGM’s we have a resignation or the committee believes further members are required we invite expression of interest and then any interested parties are discussed and voted for (if appropriate) at the next available committee meeting.

Parents wishing to join the committee between AGM’s may approach the Chair, Manager or any other committee member to express their interest in becoming a member.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Sudbrooke Pre School is a registered Pre School providing early years education in line with Ofsted requirements to children aged 2.5 years old until school age for the community of Sudbrooke and surrounding area. We have been operating since 1987, initially as a playgroup latterly as a Pre School, the setting is at Sudbrooke Village Hall.

March 2012

TAR

The Pre School Management Committee have referred to the charity commissions guidance on public benefit in the development and education of children.

At Sudbrooke Pre School our aim is for all children attending to experience a stimulating, enjoyable and rewarding time with us. We adhere to the requirements of the Early Years Foundation Stage through an educational programme of experiences and activities, which considers the individual needs, interests and stage of development of each child in our care. Practitioners working with the youngest children will focus on the three prime areas:

Personal, social and emotional development
Communication and language
Physical development

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

These are the basis for successful learning in the other four specific areas:

Literacy
Mathematics
Understanding the world
Expressive arts and design

The three prime areas reflect the key skills and capacities all children need to develop and learn effectively. It is expected the balance will shift towards a more equal focus on all areas of learning as the children grow in confidence and ability within the three prime areas.

This will benefit the young members of the Pre School as they will gain the necessary experiences, relationships and learning for a smooth transition into school.

We also provide family friendly employment to members of the local community.

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

Sudbrooke Pre School relies on volunteers to form the management committee, historically our members are mothers of pre school aged children. Due to this the committee turnover is relatively high as the children are only at the pre school for two academic years or so. Our volunteers can only commit small amounts of time to the pre school with balancing work and home life therefore it can be tricky with committee consistency. The committee members and pre school managers are committed to ensuring the new committee have the necessary information to run the pre school effectively.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity The year started well with two new part-time members of staff to fill a full during the year time post vacated at the end of the summer term. We started the term with 22 children registered to attend. Fundraising activities held during the Autumn term were a family Halloween party, which raised £339 And the Nativity play at Christmas which raised a further £96 We also had a visit from the photographer.

Spring term was disrupted by the Coronavirus pandemic, necessitating the closure of preschool at the end of March as insufficient numbers of children were attending to keep the preschool viable. The six members of staff were furloughed until the preschool re-opened on June 22nd. During this time, all fundraising activities were cancelled.

On reopening, 3 members of staff returned and 3 remained on furlough. This entailed the writing of new policies and procedures, cleaning routines and new ways of operating to ensure social distancing and cleanliness. Initially six children returned, rising to 10 by the end of the summer term. During this time, we operated on reduced hours which were two sessions on Mondays and Tuesdays (9.00-12.00 and 12.00- 15.00). All the children coped well with new routines imposed by the pandemic. Unfortunately, they were unable to have their usual transition days to their ongoing schools but staff liaised with the schools to ensure all information was passed on. Again, we were unable to host our Sports day fundraiser at the end of term, however we did receive a grant from the local authority during May to help with resources needed to cope with Covid.

A small loss of approximately £2000 was made this academic year which was largely due to the results of the pandemic, limited fundraising and closures / reduced hours for part of the year. Despite the foregoing, the overall loss was far less than the previous year. Although fees were down on the previous year, the Preschool received increased grant contributions which had a positive impact and less was spent on toys, equipment and rent.

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

The Pre school doesn’t have a reserve policy it aims to maintain a reserve between £18-20K which would enable us to cover our operational costs for 6 months in the event of reduced numbers, this also allows us to have funds available when we need to purchase additional resources.

The account balance as on 1st September 2020 is £22,830 which leaves us comfortably within the reserve target amount. As a committee we decided to move £250 per month from the current account to the savings account if possible - this enables us to maintain the reserve amount which can also be used for purchases of larger items of equipment if necessary from time to time. At the start of the September term, the account balance is often low after no income from fees during August. Therefore the savings are sometimes used at this time of year to contribute towards the Autumn Term rent if necessary.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where Sudbrooke Pre School’s main source of income is through the Early Years relevant about: Funding, our fees are set at £12 per session plus £4 extra for lunch time. • the charity’s principal sources of funds (including any The opportunities for fundraising activities this academic year were limited fundraising); by the pandemic, which has had an overall negative effect on funds. It is
• anticipated that these fundraising activities will be able to resume in the how expenditure has coming year and will provide financial boost for the charity.
supported the key objectives of the charity;
• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

March 2012

TAR

Signature(s)

Full name(s) Rachel Mosley Position (eg Secretary, Chair, Treasurer etc) Date 23/09/21

March 2012

TAR

SUDBROOKE PRE-SCHOOL GROUP Accounts FOR THE YEAR ENDED 31st August 2020

Page 1





		UNAUDITED FINANCIAL STATEMENTS

		For the Year ended 31st August 2020

		SUDBROOKE PRE-SCHOOL GROUP

		CLIENT APPROVAL CERTIFICATE




		We approve these financial accounts for theyear ended 31st August 2020,attached,
		and confirm that we have made available all relevant records and information for
		theirpreparation


		…………………………………………….			(Treasurer)
		On behalf of Sudbrooke Pre-School Group



		……………………………………………			(Chairman/Secretary)
		On behalf of Sudbrooke Pre-School Group



		Date…………………………………..

Page 2


Sudbrooke Pre-School Group

Income and Expenditure Account for the Year ended 31st August 2020

Income

		2020		2019	*Movement*
		£		£

Grants	34,858.62		26,927.41		7,931.21
Fees	6,147.94		8,755.15		- 2,607.21
Fundraising	435.40		1,048.03		- 612.63
Donations	550.43		-		550.43
Miscellaneous Income	23.00		38.40		- 15.40
Deposit Account Interest	35.54		40.01		- 4.47

	42,050.93		36,809.00		5,241.93

Expenditure

Wages	37,695.40		33,751.68		3,943.72
Ofsted registration fees	100.00		50.00		50.00
Disclosure and BarringService fees	189.60		8.10		181.50
Information Commissioner Office fees	35.00		35.00		-
Subscriptions and Pre-School LearningAlliance membershipfees	615.86		607.65		8.21
Tapestryfees	127.20		99.00		28.20
Rent	2,995.00		3,810.00		- 815.00
Toys and equipment	751.21		1,227.80		- 476.59
Childrens' entertainment & visitor fees	-		425.00		- 425.00

Page 3

Childrens'presents	238.47	387.79	- 149.32
Fundraisingmaterials	193.28	209.91	- 16.63
Repairs and furniture	40.00	140.00	- 100.00
Post and Stationery	274.65	165.88	108.77
Bank charges	27.00	36.00	- 9.00
Refreshments,food and snacks	139.93	255.87	- 115.94
Accountancy	555.00	620.10	- 65.10
Training	44.00	80.00	- 36.00
Miscellaneous expenses	39.70	262.70	- 223.00

	44,061.30	42,172.48	1,888.82



Profit/(Loss)for theyear	- 2,010.37	- 5,363.48

Page 3


Sudbrooke Pre-School Group

BalanceSheet as at 31st August	2020

Assets

		2020		2019
		£		£

Barclays Business Current Account		754.84	1,205.29
Barclays Business Savings Account	22,075.55		23,540.01
Cash	- 0.36		26.70
Debtors	-		-

Total assets	22,830.03		24,772.00

Creditors	353.00		284.60

Net Assets	22,477.03		24,487.40

Page 4


Reconciliation of profit							Per Controls

Total bank and cash income							46,615.39

Total bank and cash expenditure							-47,092.90

Add debtors 19/20							0.00
less debtors 18/19							0.00
Less creditors 19/20							-353.00
Add creditors 18/19							284.60

Add back the s/o thatgoes to the fundraisingaccount every year							3000.00

Less transfers to fundraisingaccount							-4500.00

add bank interest in the businesspremium account							35.54

Add small cash and bank differences

Profit for theyear							-2,010.37
Profitper MT worked accs

Main bank Account-Barclays Business Community-8063947	Main bank Account-Barclays Business Community-8063947
	£
Bank balance as at 31/08/20	754.84


Revised bank balance as at 31/08/20	754.84


Bank Reconciliation

Openingbalance as at 01/09/19	1,205.29

Add Bank income	46,442.39

less bank expenditure	-46,892.84

Revised closingbalance 31/08/20	754.84

	_450.45 _	less

Bank expenditure

	Date	Chq No	Invoice No	Bank charges	s/o to Sud Pre School savings	Payroll
	9/5/19			3.00
	9/9/19
	9/11/19
	9/11/19
	9/27/19					2,420.74
	9/30/19				250.00
	10/7/19			3.00
Halloween hall hir	10/7/19
	10/7/19		5416023
	10/7/19
	10/28/19					3,292.07
	10/28/19				250.00
	10/28/19		19/P967
	10/28/19		5385860
	10/28/19		19/P977
	10/28/19		5443937
Disco hire	10/28/19
	10/28/19
	11/4/19			3.00
Halloween party	11/4/19
Halloween party	11/26/19
	11/26/19		19/P946
	11/26/19		19/P957
	11/26/19		382
	11/28/19					3,155.95
	11/28/19				250.00
	12/5/19			3.00
	12/5/19
	12/6/19
	12/11/19		19/P988
Gifts / snacks	12/17/19
	12/20/19					3,121.79
	12/30/19				250.00
	1/9/20			3.00
	1/28/20					2,559.47
	1/28/20				250.00
	1/31/20
	1/31/20		19/P998
	1/31/20		19/P1008
	2/3/20			3.00
	2/17/20
	2/17/20

2/19/20	5551395
2/19/20
2/28/20				2,506.19
2/28/20			250.00
3/6/20		3.00
3/27/20				3,670.22
3/30/20			250.00
3/31/20
4/6/20		3.00
4/28/20				2,587.35
4/28/20			250.00
5/28/20				3,767.54
5/28/20			250.00
6/25/20
6/25/20
6/26/20				3,731.75
6/26/20
6/26/20	19/P1018
6/26/20	19/P1028
6/26/20	19/P1038
6/26/20
6/29/20			250.00
7/20/20
7/20/20
7/20/20
7/20/20
7/20/20
7/20/20
7/28/20			250.00
7/29/20				3,413.48
8/3/20		3.00
8/3/20	20/P1049
8/3/20	20/P1059
8/3/20
8/17/20	5713084
8/17/20	20/P1069
8/17/20	5714618
8/28/20				3,111.84
8/28/20			250.00


		27.00 3,000.00 37,338.39



SEN Training	website fees	laptop	cleaning	pre school learning alliance fee	Ofsted reg	Info commissioners office (ICO -data protection)



























					50.00
						35.00







30.00




		200.00








		615.86





			50.00









	27.56


93.60



Christmas / leavers/ birthday books	hall hire	HMRC paye	resources	committee	ESPO

			105.00





				40.00
					41.56




					19.99

					49.75
				50.00
		151.05

				69.58
				33.70


	1,640.00






141.00









			101.50

				132.09
	1,355.00












			109.67

			4.25



		68.98



			33.49
73.47

100.00





		136.98
				1.44

				149.48



A D associates (accountants)	DBS checks	Tapestry	Hallmarque PAT Testing	First Aid Training


			40.00
		127.20





	189.60


18.40

35.10






23.00
25.25






32.60







32.60
32.60


















32.60
32.60
32.60


	14.00








52.60
54.10


42.60





446.65 189.60 127.20 40.00 14.00		46,892.8	4

Bank Income	date LCC EB - Fees Fundraising donation	date LCC EB - Fees Fundraising donation	date LCC EB - Fees Fundraising donation	date LCC EB - Fees Fundraising donation	date LCC EB - Fees Fundraising donation
	9/19/19	1,931.15
	9/4/19
Thomas Clarke	10/15/19
Gaurav Mulki	10/15/19
NancyBass	10/16/19
	10/21/19
	10/23/19	3,792.59
Amber Rose Hill	10/25/19
Preston Crabtree	10/28/19
Evie Prescott	10/28/19
Halloween Disco	11/20/19			338.90
	11/21/19	3,297.36
W-LindseyGrant	11/25/19				400.43
100225 cheque	12/4/19				150.00
Felix Burnett	12/16/19
	12/17/19
NancyBass	12/17/19
	12/19/19	2,033.07
Gaurav Mulki	12/19/19
Preston Crabtree	12/23/19
	12/23/19
Thomas Clarke	12/27/19
Amber Rose Hill	12/30/19
Raife Lilley	1/2/20
Evie Prescott	1/8/20
	1/23/20	3,592.20
Nancy Bass	2/11/20
Thomas Clarke	2/14/20
Amelia McDermid	2/17/20
E-Boulters credit	2/17/20		1,126.94
	2/20/20
	2/20/20	2,677.06
Amber Rose Hill	2/24/20
Raife Lilley	2/24/20
Lucy Priestley	2/25/20
Emma Orme	2/26/20
Nativity Play	2/27/20			96.50
Gaurav Mulki	2/27/20
Logan Bromley	2/28/20
Evie Prescott	3/4/20
Preston Crabtree	3/10/20
Fabian Atkins	3/11/20
	3/19/20	3,885.61
E-Boulters credit	3/30/20		372.00
	4/23/20	2,028.95
Raife Lilley	5/6/20

NancyBass	5/7/20
LucyPriestley	5/11/20
Gaurav Mulki	5/11/20
Amber Rose Hill	5/12/20
Fabian Atkins	5/13/20
Thomas Clarke	5/15/20
Preston Crabtree	5/18/20
	5/19/20
	5/21/20	2,766.75
	6/9/20
	6/18/20	4,075.94
	6/30/20	250.00
	7/6/20
	7/23/20	2,707.45
	8/17/20

Total

fees JRS Grant Childcare vouchers Tfr from BPA	fees JRS Grant Childcare vouchers Tfr from BPA	fees JRS Grant Childcare vouchers Tfr from BPA	Total
			1,931.15
		1,500.00	1,500.00
144.00			144.00
48.00			48.00
72.00			72.00
	72.00		72.00
			3,792.59
144.00			144.00
112.00			112.00
112.00			112.00
			338.90
			3,297.36
			400.43
			150.00
292.00			292.00
		3,000.00	3,000.00
96.00			96.00
			2,033.07
84.00			84.00
84.00			84.00
	96.00		96.00
194.00			194.00
180.00			180.00
304.00			304.00
128.00			128.00
			3,592.20
72.00			72.00
144.00			144.00
9.00			9.00
			1,126.94
	87.00		87.00
			2,677.06
132.00			132.00
224.00			224.00
144.00			144.00
48.00			48.00
			96.50
80.00			80.00
60.00			60.00
96.00			96.00
80.00			80.00
573.00			573.00
			3,885.61
			372.00
			2,028.95
120.00			120.00

36.00			36.00
84.00			84.00
48.00			48.00
72.00			72.00
112.00			112.00
96.00			96.00
48.00			48.00
		72.00	72.00
			2,766.75
	1,123.08		1,123.08
			4,075.94
			250.00
	441.60		441.60
			2,707.45
	255.81		255.81

4,272.00 1,820.49 327.00 4,500.00 46,442.39

Cash book	Reconciliation
			£
Bal b/fwd	01/09/19			26.70
Add cashbook income				173.00
less cashbook expenditire			-	200.06
Bal c/fwd	31/08/20		-	0.36

Balance asper cashbook at 31/8/20				14.02
Less calculation errors
Addition errors bfwd		- 14.48
Small difference		0.10
			-	14.38

Balance c/fwd			-	0.36

		Cash book expenditure	Cash book expenditure
		Bal b/fwd foryear 26.7

date	total Cleaning material toys/books early years subsciptio n			kids xmas/ bday/ easter pressies & party Ink fundraising
9/8/19	4.34
9/16/19	10.50
9/18/19	5.30
9/23/19	4.35
10/31/19	2.99		2.99
10/2/19	5.15
10/3/19	1.40
10/5/19	3.23
10/14/19	1.50			1.50
10/14/19	5.25
10/14/19	3.63
10/21/19	1.00
10/28/19	1.88
10/28/19	5.69
10/30/19	13.50
11/4/19	3.99
11/12/19	7.14
11/12/19	8.00
11/17/19	4.44
11/18/19	1.15
11/21/19	1.79
11/1/19	2.97
11/15/19	4.13
11/23/19	2.75
11/21/19	1.79
12/1/19	3.70
1/10/20	5.73
1/10/20	6.04	6.04
1/20/20	4.09
1/19/20	4.65
1/27/20	2.02
2/3/20	0.50	0.50
2/2/20	4.24
2/3/20	2.48
2/3/20	1.61
2/9/20	2.99
2/24/20	2.38
3/5/20	22.50			22.50
3/13/20	5.47
3/13/20	21.00				21.00
7/15/20	2.80

200.06 6.54 2.99 - 24.00 21.00


NO RECEIPT GOT RECEIPT GOT ONE RECEIPT

Stationery & postage committee/ staff night out/gifts wipes/ tissues	misc baking activities tapestry resources for activities Wrap paper














		13.50
	3.99


















			1.61

3.99 13.50 - - 1.61

Snacks/ fruits 4.34 10.50 5.30 4.35 5.15 1.40 3.23 5.25 3.63 1.00 1.88 5.69 7.14 8.00 4.44 1.15 1.79 2.97 4.13 2.75 1.79 3.70 5.73 4.09 4.65 2.02 4.24 2.48 2.99 2.38 5.47 2.80

126.43

Receipts

				deposit/
				REGISTRATIO
				N AND MISC	Lunch-
	date	espo		FEES	fees	fundraising	sweatshirts	float	Comments

	10/2/19						15.00
	11/17/19						8.00
	1/8/20			10.00
	1/8/20			10.00
	1/8/20			10.00
	1/10/20							100.00	To reimburse from bank VTT
	2/9/20			10.00					(in leavers presents- bank exp)
	6/15/20			10.00

Total	173.00		-	50.00	-	-	23.00	100.00
								To Misc (corresponding payment in CB)

Debtors & Prepayments 18/19	Total	v hall hire	fees

None

Total	0.00	0.00	0.00


Debtors & Prepayments 19/20	Total	v hall hire	fees

None

Total	0.00	0.00	0.00

18/19 Creditors
Bank charges 13th July- 14th Aug£3		3.00
AD Associate charges	Jun-Aug	66.65
Bank deposit to be reimbursed		39.95	(now reim
AH Accountancyfee for 2019 acs		175.00
Total		284.60


19/20 Creditors
Bank charges 13th July- 14th Aug£3		3.00
AH Accountancyfee for 2020		175.00
AH Accountancyfee for 2019 acs		175.00
Total		353.00

----- Start of picture text -----
Barclays Business Premium Account No 70827290 (Sort code 205021) £
Balance brought forward per account 01/09/19 23,540.01
less monies tfrd to main bank account -4,500.00
Monies transferred from main bank account 3,000.00
Add bank interest 35.54
Balance as at 31/08/20 per statement 22,075.55
-1,464.46 More
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Sudbrooke Pre-school Group On accounts for the year ended 31 $1 August 2020 Charity no (if any) Set out on pages 1104 I report lo the trustees on my examination of the accounts of the above charily ("Ihe Trust") for Ihe year ended 3110812020. Responsibilitles and As the charity trustees of the Trust, you are responsible for the preparation basls of roport of the accounts in accordance with the requirements of the Charities Act 2011 C'lhe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirm that no malerial mallers have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause lo believe that in, any material respect.. accounting records were not kept in accordance with se¢lion 130 of the Act or the accounts do not accord with the accounling records I have no concerns and have come across no other mallers in connection with the examinalion lo which attention should be drawn in order to enabl8 a proper understanding of the accounts lo be reaohed. Independent examiner's statement Si9ned.' 2111012020 Name: David Nicholson Relevant professional qualificationls) or body Ilf any): FCA Inslilule of Chartered Accountants in England and Wales Address: 34 Mitchell Drive Lincoln LN1 1WD IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight mallers of concern (see CC32, Independenl examination of charity accounts.. directions and guidance for examiners). Glvo here brief details of any Items that the examiner wishes to disclose. IER October 2018