Reglst•wed Company Number 02775236 Registered Charity Number: 1019967 The Oxfordshlre County Federation ol Women'$ Instit•5 A Company Llmlted by Guarantee Report and Vnaudrted A¢Unts for th¢ year ended 31st October 2022 W•nn Townsend Chartfrred Accountants AC28M6UH 2610412023 COMPANIES HOUSE A10
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Th• Oxfordshir• County F•deration of Women's Institutes Board of Trust•O5: Mrs M Bakewell Mrs H Dix (v chain) Mrs J Finnerty Mrs G Gettings Mrs P Goddard Ichainanl M5 J Kingdon (Wice Chairman) Mrs T Strain Mrs O Tayknr P•trs V Wilson (Treasurer) Secretary: Mrs P l&)ddard Registered office: 5 Court Farm Barns Medcroft Road Tackley Kidlington Oxon OX5 3AL Charfty number. 1019967 Company registration number: 02775236 Accountanl$: Wenn Townsend Chartered Aountsnts Oxford Bankers: The Ccpoperative Bank Fd¢ PO Box 250 Delf House Skelmersdale WN86 Sollcltgrs: Dunning Anderson Oxford
The Oxfordshir• County F•deratlon of Women's Inslilut•s Report of the Board olTrustees for the year ended 31st O¢tober 2022 The Board of Trustees presents thetr report and the aCcOts for the year ended 31st October 2022. Referoncè and admlnlstratlvo Infornmllon These (Jgtails are shown in page 1. structure, Governance and Management The charity has adopted Memorandum and Arbc* in place of a trust deed. ft is a private Company limited by guarantee with each member guaranteeing £1. The members ol the tharbtable companls Board ofTruslees during the year were as folkjws." Mrs M 8akewell Mrs H Dix Mrs J Finnerty Mrs G Getbngs Mrs P Goddard (Chairman) Mrs S Griffey {Resigned 20th Jufy 20221 Ms J Kingdon Ivlce Chainan} Mrs T Strain Mrs D Taylor Mrs V Wilson (Treasurer) Every years the Trustees are norninaled and voted onto the Board by Wl rnernbe of the FederatKJn. The Board ofTruslees has assessed the major risks lowhich the ¢harity 1$ exposed and is satisfied that systams are in place to miligale these risks. ObJectl¥es and Actlvltles and Publk B•n•fft The principal aGtivity of the charitable company is that offurthering the purpose of the Wl mvement in Oxfordshire and elsewheie. The Oxf¢Jrdshire County Federation ofwomen's Institutes exists for the benefrtof 119 Wlswithin Oxlordshire and i5 a member of the National Federalion of W¢Jmen's Instrtutes. It offers these Wls a mixture of events fuffilling our educalK)nal tKief. Tho Trustees, in exerosing the powers and conducling Iheir duties. have paid due regard to the guKJance on public benefil published by the Charty CommissK)n. They have satsfi8d themselves thal their approach complies with this guidance. Achlevwwnts and Perfomianc• This has pioven to be arther dfftull year wth Ihe shadow of the COVAJ Pandemic still affecting many of us. Ouraim was to instill confidence in our members rfthey wished lo attend events. offerakemative sobjtions lo meetirMJ fa to face and ensure they fett they were being offered value for money with their membership. Ourleam ofWI Advisers worked ck•sely wrth all the Wls assigned to them with help. SUPFKJrtand 1nfcffm811. ThBwas vital in encour8ging some of the smaller W15 that Oxfordshire Federatn was'ther8 for them". On a lighter sid8. coach trips gradually became more popularas members gained in confidencewilh meebrg upagain and mini lrips relumed lo ourschedule ofevents. We surreCted the quiz. hekj in h¥0 venues simultaneously. There was also a competiti'on for- the best programme forthewls and the gold medal competib"on. which remains a wpular ever-changing goal 10 8ppeal to the artislic amongst rnerth. For details of forthcoming events please contsct our office at TaCkY or visit our web5ite- www.oxfordshirewi.co.uk or Faeebook ¥.faCecd(.C0ftOxf0rdsh4refedWi.
The Oxfordshire County Federalion of Women's Institutss Report of the Board of Trustees 1¢ontinu) for the year ended 31st October 2022 Financial Revlew The total inrne raised during the year was £155,332 {2021: £85.555). expenditure was £164,537 {2021'. £94.709} and investment gains were £2,720 {2021.. £13.199). grving a net deficrt for the year of £6,48512021.' surplus for the year of £4,045) This has decreased the reserves of the Charity to £465,327 at 31s1 October 2022. Reserve5 policy The Board olTrustees reviews annualty the amountoffree reserves heha by the Charity. These sTrw)uld bo adgquale lo cover working capital and a ntingencY for unforeseen costs. Proceeds frLyn the sale of the Property have been designated as a special reserve to generate income to support office provision. The interest is currenuy supporting rented a(s)mmcxJation and the fvnd retained lo support future Offi provision whether by way of rent or purchase. The committee considers thecufrenl kvel of free reserves lexduding fixed assets arml designaled knds) of£24,604 to be adequate but not excessNe. Investment pollcy Funds are retained to gengrat8 income to support r6venue eXPendire. The larger pereentage of inve51ed monigs placed wlh COIF and this mel the Trustees. wish to avoid amhough foregoing possible pital appreciation. This K)licy is however being reviewed. The Charity currently holds the folhJwng fLxeO rale deposrt: £76.574 for one year at 1.30%. maturing March 2023 The charity has £120.856 invested in the COIF property fur¥J. Plan$ for fulure perlods The Board ofTruslees is reviewing Oxfordshirt Wl's operatirrfJ strategy wrth a viewto meebng the changing needs of modern members. Key Management Pgrsonnel Remunoratlon The Trustees considerlhal the key managementpersonnel ofthe Charity comprises the Boardof Trustees as theyare in char9e of directing and controlling the charity and running and operating the charty on a day to day basis. Al Trustees give of theirlime freety and no Trustee remvneralN)n was paid in the year. Details ofTruslee expenses and lated paty transactions are disclosed in note 17 to the accounts. Trustees are rewireil.to disck)se all relevant interests and in accordance with the Trust's Poli withdraw from decisions where a conflict of interest arises. Related parties In carrwng out its acbvitses the Oxfordshire County Federation olwomen's Institutes IOFWI}follows policies laid down by Ihe National Federation ofwomen's Institutes {NFWI) as do all other County Federations. OFWI collects affili8tion fees on behalf of NFWI. This report has been prepared having laken advantsgg ol Ihe small CoMpans. exemptKJn in the Companies Acl On b•haif of ha Board of Truste8S Mrs P Goddard ChaSrnian IP March 2023
Th• Oxfordshir• County Federation of Women's Instltules Independent Examinefs report to the Tntee5 of The Oxfon15hlre County Federation of Women's Inslltyles I report to the charity Iruslees on my examinats.on of the accounts of the charity for the year ended 31st October 2022 which are set out on pages 5 10 14. Rospon$lblllll•s and basls of r•port As the charity Iruslees ofthe company land also its diwtors forthe purpo of company lawl you are responsible for the preparation ollhe accounts in accordancewith the requrrements of the Companies Act2006 Ilhe2006 Act'l. Having satisf1 myseK that the accounts of the company are not required lo be audited under Part 16 of the 2006 Actand are eligible for independent examination. I report in respect ofmy examinats.on of your company's accounls as carried out under section 145 of the Charities Act 2011 ('the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission un¢Jer se¢lion 145{511b} of the 2011 Act. Independ•nt •xamln•rfs stat•m•nt I have CoMpted my examinalv)n. I confimi that no matters have come to my attention in connectlon with the examination giving me cause to believe that in any material respect= a¢Unting re$ were rK>t kept respect ofthe company as required by section 386 ofthe 2006 Act.. or the accounts do not accord those records.. or 3. the accountstlo not complywith the accounting requirements olsectK)n 396 of the 2006 Actotherthan any requirement that the accounts give a Irue and fair view. which 15 riot a matter considered as part of an independent examination., LY 4. the accounts have not been prepared in acconlance the meth¢>Js and prinoples of the Statement of ReCMend Practice for accounting and reporb.ng by charities appluble lo charities preparing their accounts in a¢¢tydance with the Financial Reporting Stsrmlard applicab In the UK and Republicoflreland IFRS 1021_ I have no concerns and hav6 com6 across other matters in connec wth the examination lo which 8ttenlion should be drawn in this report in order lo enable a proper underslanthng of the accounts to be reached. Mr4 D Pluck BA FCA Charter•d Accountant OxfoTd 1P Mah 2023
Tol I¢1$ 10J1 116 1QOYtr &r2 7.079 lembeL%hip8ubsw 41,1 24246 41.180 28.892 85.3TJ e¥ Suthincomq 2.184 lie4 507 324 5.720 S,717 Totsl IrH 147mg 155332 78.831 724 e5.555 Suwmin¢• a¢tr41ts5 n.156 .158 18.627 18.627 25.058 15J25 Spp0rttS $22U5 49.318 49,318 1.706 InFcovor8blo VA T 14.4021 149.212 15.325 164.$37 91,709 t7m21 (920$> 2.72D 11S.8781 .724 19,1541 13,199 17 N•t .4J51 13.159 6.724 16.4B51 115.2431 12,564 r24 RoGrfflGlll•tknnoffvnds'. ToLilluffldsat 1stP*w8thw2021 28mi 17.969 32.179 1813 471012 2,813 467.76T 410.689 3428y 2.813 465J27 28ASI 407, 32,179 2,813 471.812
Tol T¢ltal ¥fftk8TrY¢4S 51u&s debti alineS Fix¢Oas6e 42239 249.833 13.912 131J471 24281 13 JSg,172 118 32.178 2,813 3E8.197 37.158 149.9081 116.365 37.IS8 I49.) 3.514 Pl.5471 1217KI 120. 111e51 27.53B 410.689 24287 2.813 07.*Y 32,17Y 2,813
Th• Oxfordshirn County Federatlon of Women's Institutes Balance Sheet 315t October 2022 2022 2021 Flxed assets Tgible assets Investments 2.934 120.856 3,514 712.851 Cufrwrt ass•ts Stocks Debtors D8POSit (und$ Cash al bank and in hand 1.174 12.738 225.5 133.582 10 36.570 318.122 $0.07S 11 373.084 405.355 Creditors: due one year 12 (31.5471 {49.8) N¢t curn•nt ass•ts 341.537 355.447 Net assets 465,327 471,812 R•presented by: Unreslricled fvnds Dest9nated fun¢Js Restn"¢led fvnds Endowment fvThl 13 14 15 16 27.538 410.689 24.287 2.813 28,851 407,969 32.179 2.813 Totsl Charlty fun¢ts 465.327 471.812 Forthe year endirwJ 31st October 2022 the ¢(Pary w4$ gntitbj to exempbon from audit under secion 477 of the Companies 2006 lati[vj lo small coffoanles. Truste¢$' r¢5ponsibllltles". The m8mb8rs have rb)t Ulled the coThpany lo obtain an audit of its ats year in qu•stM)n in accordance with section 476: The directo¥s acknowledge theiT responsibilitiesforcomplyingwittithe requir•ments ol the Actwilh respectto accounbng rec¢$ and the preparalj.on of a¢¢rJunts. The financial stalernenls have been prepared in acc(Ydanceith thewi rAo¥Nonsofpart 75of thecornpanies Act 2006 relating to small compaNè$. The financlal slatsments wert approved by the trustees t)n 15th Marth 2023 were signed on their hall by. MYS P Goddard Chalmian Company number: 02775236 Th• notes on pag•$ 8 10 14 fomi an integrnl part of the finan¢lal $tstemtnts.
The Oxfordshlre County F¢d•ration of Women's Instftut•$ Notes to the Accounts lorthe year ended 31$t October 2022 Accountlng pollcles Basls of accounting and asse$$ment of g0Sng concern The financial statements have been prepad under the historical cost convention. The financial slalemenls have been ppared in accordance wth the Stslemenl of Recommended Practice.. Accounting and Reporting by Charities preparing Iheiraccounts in accordance with the Financial Reporting Standard aFplicable inthe UK and Republic of Ireland IFRS 1021 effectNe 1st October 2019. the Charities Act 2011. the Financial Reporting Standar¢J applicable in the United Kingdom and Republic of Ireland {FRS 102) and the cOanieS kl 2006. The tharity constitutes a pth)lic benefft enlty as defined by FRS 102. The trustees consider that there are no material uncertainties about the chanty's ability lo continue as a going concern. C¢Jmpany status The charity is a private company limited byguarantee, incorporated in England. The membersof the company are the Trustees named on page 1. In the event of the charity being wound up. the liability in respect of the guarantee is limited to £1 per member of the charity. Income Income represents the amounl derived from fees and the kyovision of 9($ and services falh'ng within the companys activities in the UK. All income is included in the SOFA vthen the charity is legally entitled to the irtome and the arUnt can be quantrfied with reasonable accuracy. Interest re¢e4vable Intere51 on lunds held on deposit is included when receivabk and the amountcan be measured reliably by the charity. Expenditure l expenditure is accounted foron an accruals basis and has been classthed undèr headings that aggregate 811 costs related to the category. Where ¢x)sts cannol be directly attributed lo partioJlar headings they have been alkjcaled lo a¢tiMlies on a basis consistent with use ol the resour¢e$. Govemance costs are those rncuired in connecbon with administratth oflhe Charityas a legal enty and are not connected wlh generatsng income or charrtable expenditure. LIabilitS are reco9nised as resources expended a5 as there i8 a legal or constnjctive obligation commilling the charity to expenditure. Leas•$ and hir• purchau Mntracts Rentals appltsble lo operab.ng Ses. where substantially all the benefits and risks of ownership remain with the lessor. are charged lo the Statement of Financial Activities as inujrred. Tangible flxed a$s¢ts and depre¢lation Tangible fixed assets afe capitslised and included al cost including any iridental expenses of acquisition. Deprecialion of fixe(l assets is Calculaled to write off thwr 51 or valua11 less any residual value over their estimated useful lives as follows.. Fumilure and equipment 25% redwing balance InYe$lmenl$ Investments are recognised Énitialty at fair value which is normalty the transaclw price excluding tran$adion cost5. Subsequently. they are measured at fair value wrth Changes reeognised in 'nel gainslllossesl on investments. in the SOFA rf the shares are publicty traded or their fair value can othemise be meaSUd reliabty. Other investments are measured at cost less impainrtnl. Stock Stock is valuèd at the lower of cost and net realisable value. Cost is computed on a first in first out basis. Net realisable value is based on estimated s8lliry price less lh8 e5timaled cosl of disposal.
The OxfoTd$hire County Federation of Women's Institut05 Notes to the Accounts Icontinuedl lor Ihe year ended 31st October 2022 A¢counting poli¢1os {conllnued) Cash and ¢a$tt equivalents Cash and cash equivaknls comprise cash on hand and other short-lemi highfy liquid investments that are readity convertitAe to a known amount of cash and are subject to an insignificant risk of change in value. Debtors and Creditors re¢eivabltlpayable within one year Deblors and creditors with no stated interest rale and receivab or payabb within one year are recorded at transaction pri. Any10ss8s arising from impaimienl are recognised in expenditure. Taxation The tharity is regisleredfor ValueAdded Tax. and is recoverable againstthe *ivity forwhich the expeTrJilwe is incurred. Fund accounting il Unrèstricted funds These funds are to be used at the discretw)n of the Board of Trustees Ni furtherance of the Wl mov8ment. nated fu1$ Tho Propety Fund ts deggnatod to support futu office provision whether by way of rent or purchase. The Special Support Fund originates from amJJnts receNed from suspended Wls whKh have been held for a peri of three years as restricted funds. It be used to assisl Wls financially. iii) Restricted funds These funds represent Bursaries frjnded by investment 1me or specfv thjnations. suspended Wl accounts whh we restricled tee years and funds dated for SFe¢rfic projects. iv) Endowment fijnd This fund orBJinates from the establishment of Ihe Agnes Salter Memorial Bwsary. Pensions The Wl contribules to personal erbrd contribution pensK)n scheme on behalf of its employees. The employ8 COntributnS are charge¢J againstthe income and expenditu acwunt in iheyear in which they are Volunteer tlme A signrficanl contribution is made by member5 seNiThJ on various committees. The value of these donated services is not reflected in the accounts. Tumover In the opinion of the Board of Trustees. rthe of the income of the Charitable Company is attribulable lo ountries outside the UK12021= ÉNil}. Net incomelexpenditure Net incomelexpenditure is slated after Chargy. 2022 2021 Depreciab'on (owned assets) Independent examinerfs fee Operating lease rentsts 978 5.750 19.550 1,172 5,090 19,550 and after crediting.. Investment income {note 61 8.599 5,720
The Oxlordshlre County Foderatlon of Women's In$tltutss Notes to the Accounts {continuod) for the year •nded 31st October 2022 EmPYeeS 2022 2021 Ernployees Salaries Pension contributions 37.966 356 28.425 264 38,322 28.689 Number of empk)yee5 No empbyees received remuneration of more than £60.000 during the year {2021: none). Board of Trustees and key management rsOnnel remuneratlon and •xpenses. The current board of Trustees (who a also consKJered lo be the key management per%)nnell netther received nor waived any remunerats'on during the year {2021= £Nill. Expgrtses paid to the members are discknsed in 17. Inveslment I0m• 2022 2021 Inteiesl receivable Dividends receNable 3.314 5.285 3,093 2,627 8.599 5,720 Tangible fixed assets Flxtur•s and frtting$ Cost or valuation: At 1st Novemtser 2021 Additions 44,980 At 31st October 2022 4S,378 Depreclatlon: At 1st November 2021 Charged 41,466 978 At 31st October 2022 42,444 Net book value: Al 31 sl October 2022 2,934 Al 1st November 2021 3,514 10-
The Oxftyd$hlr• County Federation of Women's Instltutes Notes to the Accounts {¢ontlnuèdl for th year &nded 31st October 2022 Flxed a$s•t inv•stsn¢nts 2022 2021 Quoted Investments.. Market value at 1st November 2021 Add= Acquisitions al cost Add.. Gain on revalualKn 112,851 5.285 2.720 97.025 2.627 13,199 Market value al 31st Oclober 2022 120.856 112.851 Stock$ Goods for resale Office statKynery 85 1.089 588 1.174 588 10 D•btors: amounts falling due within one year VAT coVer3b1e Debtors Prepayrnenls arHI accrued inc4)me 2.592 728 9,418 2.154 2.376 32.040 12.738 36.570 11 Cash at bank and in hand Bank deposit accounts Suspended Wls dept Bank current accounts Cash and travel float 97.756 4.508 29,744 1,574 17,258 4.653 27,583 581 133.582 50.075 12 Cr•ditQTS: amounts falling due wilhin ce year Trade creditors Accruals and deferred ineome Taxes and social security Other creditors 13.569 17.565 221 192 8,660 41.097 151 31.547 49,908 Deferred income compnses evenl income Ned in advance whh relales kn future aOunting periods.
The Oxford$hire County Federatlon of Women's Instituks N¢)tes to the Accounts (continued forth8 yaar gnded 31st O¢tobor 2022 13 Unr•stricted funds 2022 2021 Balance at 1st November 2021 Incom8 Expenditure Transfers 28.851 147.899 (149.212) 44,094 78,831 {94,7091 635 Balance al 31st October 2022 27.538 28,851 14 Dosignat fvnd$ 2022 Property Fund Spe¢lal Support Total 2022 Balance at 1st November 2021 Inme Expenditure Transfer 407.969 2,720 407,969 2.720 Balance a131st October 2022 410.689 410,689 2021 Propety Fund Sp•cial Support Total 2021 Balance a11st November 2020 Income Expenditure Transfer 394.770 13.199 635 395.405 1635) 16351 Balance at 31st October 2021 407.969 407.969 12-
15 R41rl¢Wfvnth Total 2022 Fund Fund Fthd Balwce * 1$1 No¥efflber2021 Dttnations Income frn Ws Investm8nt Inc¢w Bursanes eWded Prg96lexFr• Trartsfws 32.179 5.116 2.317 1rN) 2.317 {2.3471 (5.6201 (7.9751 Bartt al 31stCKthT 2022 7.753 14581 24.287 Total 2021 Fy Fund ai 1st NtrrtNthr1020 DalnS Incomp fvomW$ Inveslfnent ilKIy ¥).911 2.077 3.136 25,455 2.077 Project e&Deitre Transfer& Ba¢9 31s1 Odotqr2021 32.179 13-
The Oxfordshire County F¢ratiOn of Women's Institute$ Notes to th• Accounts (continued} for the year ended 31st October 2022 16 Endowffl•nt fund 2022 2021 As at 31st OctobpJ 2021 and al 31st October 2022 2,813 2.813 17 Relatsd partl•s In 2022. the Oxfordshire County Federation of Women's Institutes (OFWI} collected affiliation fees on behaff of thè National FedèralKJn of Women's Instiiutes (NFWII amounting lo £39.639 {2021: £41,180). In carrwng out its acbvities the OFWI follows policies laid down by NFWI as do all other C¢)unty Federations. 812021.. 10) Tfusleeswere reimbursed fortiavel and otherexpenses Curred on Federation business in the year amounting to £2.16012021.. £2.2131. 18 Support ¢osl$ 2022 2021 Employmenl cosls (note 4} Redundancy and recyuitment Adminislrab'cm costs Training Legal and consultancy costs Govemancè costs 38.322 28,689 8,495 4.729 550 1.752 5,103 4,323 340 3.537 5.763 52,285 49.318 Govèrnance costs 2022 2021 Inclependent examiner's fee Annual filing fee 5,750 13 5.090 5.763 5.103 19 Opef•ting lease ¢¢)mmltments Al 31st October 2022 Ihe charty was committed to make the ftAlowiry paymenls during the next year in respect of operabng ase$. Land and bulklings 2022 2021 Within one year 2-5years More than 5 year5 19.550 78.200 115.670 19.550 78.200 135.220 The lolal amount of financial commitments not induded n the balance sheet is £193.870 la fifteen-year lease was strjned on 12th September 2017}. 14-