Trustees’ Annual Report for the period
Period start date 01/08/2022 Period end date 31/07/2023
Charity name: Holbrook and District Preschool Playgroup
Charity registration number: 1019944
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our main objective is to provide all children with a safe, secure and happy environment so that they can grow using play and interaction and understand the world more. We have strong links with the Primary School especially with the Foundation Class. This helps with the transition for them when moving up to full time school. At the setting we provide early years education and out of school hour's care, within a community based environment. We have a good stable team of highly motivated, dedicated and skilled staff who work well as a team to support each other and to encourage the learning of all the children who attend. The team use a wide range of resources and activities to make the sessions varied and allow a child lead approach to elements of the play. We use Tapestry as our Learning Journey system which is based on the EYFS framework; this is then passed on to the primary school to aid the transition of the child and to help staff gain knowledge of what that child has achieved so far |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | During this accounting period we have increased our fundraising efforts. The committee are aware of the benefits our preschool must make to the public and community. We have been able to partake in more activities/fundraising to benefit the preschool. Both Staff and Committee have put extra effort into liaising with other groups in our communityand have worked closelyon |
some key events. This has helped build stronger ties and obtained extra help from various groups to help with various projects.
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We use a key person system which is efectve, and we know our children very well. The children become emotonally secure and are setled and happy in their play. Staf are allocated a Key Child in line with what sessions they work, and we try our best to keep them together as much as possible. We have had a slightly higher than average staf turnover this period but the remaining staf all share a passion for what we are doing and where we are headed. We have made close connectons with other Preschools so that we can help to support each other and to get advice. We are always refectng on our practses and environment to ofer the best care and experiences for the children. The Manager then identfes the needs of individual staf members to support them with training that will beneft them personally. We had very minimal bad debt in this period and aged debt contnues to be minimal amounts for short tme periods as this is closely monitored by the Administrator and the Commitee. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity have a deposit account in which we keep our reserves. Occasionally we have to use money from this account to assist with cash flow in the current account, once funds are available we return the funds. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Deposit account, is for emergencies and redundancies if required |
| Amount of reserves held | Para 1.22 | Year end : £15,788.61 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source of income comes from government funding and parents fee’s, we also fundraise to top up any areas revenue is needed. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | We are members of the Early Years Alliance and use their 2011 constitution model. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by the current committee members and are voted on at the first available meeting. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Holbrook and District Preschool Playgroup |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1019944 |
| Charity’s principal address | C/o Holbrook Primary School The Street Holbrook IP9 2PZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Rogers | Chairman | March 2021 | ||
| Ettie Welham | Treasurer | November 2018 | ||
| Louise Bendell | Secretary | November 2022 | ||
| HayleyWinter | Trustee | November 2022 | ||
| Julia Walshaw | Trustee | November 2022 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Georgie Carter Setting Manager Danielle Rogers Setting Deputy Manager Holly Nelli Administrator
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above To the best of their knowledge.
Signed on behalf of the charity’s trustees
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Jamie Dumbleton
Signature(s) Danielle Harris
Mr Jamie Dumbleton
Full name(s) Mrs Danielle Harris
Position (eg Secretary, Administrator
Chair, etc)
Date 27/06/2024
27/06/2024
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HOLBROOK & DISTRICT PRE-SCHOOL & CABIN CLUB INCOME & EXPENDITURE ACCOUNT
For the period August 2022 - July 2023
| INCOME | INCOME |
|---|---|
| SETTING INCOME | £56,121.38 |
| GOVENERMENT FUNDING | £47,432.80 |
| GRANTS | £2,500.00 |
| FUNDRAISING | £2,277.63 |
| WRAPAROUNDCARE | £22,486.71 |
| INTEREST | £69.15 |
| £130,887.67 |
| Balance at 01/08/22 Add Income Less Expenditure |
£50,248.75 £130,887.67 |
£50,248.75 £130,887.67 |
|---|---|---|
| £181,136.42 £148,049.07 |
||
| £33,087.35 |
EXPENDITURE
| EXPENDITURE | |
|---|---|
| PAYE | £7,428.36 |
| KITCHEN MAINTENANCE | £51.20 |
| PROPERTY MAINTENANCE | £4,936.66 |
| OFFICE BILLS | £6,928.97 |
| CONSUMABLES | £5,298.89 |
| WAGES | £101,167.85 |
| STAFF UNIFORM | £223.86 |
| OFFICE EQUIPMENT | £398.00 |
| RENT | £5.00 |
| UTILITIES | £7,245.43 |
| GROCERIES | £4,079.22 |
| GIFTS | £117.85 |
| TRAINING | £648.08 |
| EMPLOYERS/PENSIONS | £6,409.52 |
| DBS | £77.57 |
| INSURANCE | £1,163.24 |
| FUNRAISING | £107.69 |
| PETTY CASH EXPENDITURE | £1,836.45 |
| REFUNDS-CONSUMABLES | -£74.77 |
| TOTAL £148,049.07 Santander Bank Account Closing £17,230.37 Santander Deposit Account Closing £15,788.61 Petty Cash £68.37 |
Balance at 31/07/23 £33,087.35
XDanielle Harris Signed by Admin chairman Danielle Jamie Harris Dumbleton 16/06/2024 27/06/2024
Independent examiner’s report to the trustees of Holbrook & District Pre-School Playgroup
I report to the trustees on my examination of the accounts of the Holbrook & District Pre-School Playgroup (the Charity) for the year ended 31 July 2023.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2022 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: for
Name: Rose Accounting Services Ltd
Address: 6 Belgrave Close, Ipswich, IP4 2TT
Date: 25[th] June 2024