## **Trustees’ Annual Report for the period**
**Period start date 01/08/2022 Period end date 31/07/2023**
**Charity name: Holbrook and District Preschool Playgroup**
## **Charity registration number: 1019944**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our main objective is to provide all children
with a safe, secure and happy environment so
that they can grow using play and interaction
and understand the world more. We have
strong links with the Primary School especially
with the Foundation Class. This helps with the
transition for them when moving up to full time
school. At the setting we provide early years
education and out of school hour's care, within
a community based environment. We have a
good stable team of highly motivated,
dedicated and skilled staff who work well as a
team to support each other and to encourage
the learning of all the children who attend. The
team use a wide range of resources and
activities to make the sessions varied and allow
a child lead approach to elements of the play.
We use Tapestry as our Learning Journey
system which is based on the EYFS framework;
this is then passed on to the primary school to
aid the transition of the child and to help staff
gain knowledge of what that child has achieved
so far|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|During this accounting period we have
increased our fundraising efforts. The
committee are aware of the benefits our
preschool must make to the public and
community. We have been able to partake in
more activities/fundraising to benefit the
preschool. Both Staff and Committee have put
extra effort into liaising with other groups in
our communityand have worked closelyon|
some key events. This has helped build stronger ties and obtained extra help from various groups to help with various projects.
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We use a key person system which is efectve,
and we know our children very well. The
children become emotonally secure and are
setled and happy in their play. Staf are
allocated a Key Child in line with what sessions
they work, and we try our best to keep them
together as much as possible. We have had a
slightly higher than average staf turnover this
period but the remaining staf all share a
passion for what we are doing and where we
are headed. We have made close connectons
with other Preschools so that we can help to
support each other and to get advice. We are
always refectng on our practses and
environment to ofer the best care and
experiences for the children. The Manager
then identfes the needs of individual staf
members to support them with training that
will beneft them personally. We had very
minimal bad debt in this period and aged debt
contnues to be minimal amounts for short
tme periods as this is closely monitored by the
Administrator and the Commitee.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity have a deposit account in
which we keep our reserves. Occasionally
we have to use money from this account to
assist with cash flow in the current account,
once funds are available we return the
funds.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Deposit account, is for emergencies and
redundancies if required|
|Amount of reserves held|Para 1.22|Year end : £15,788.61|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our main source of income comes from
government funding and parents fee’s, we
also fundraise to top up any areas revenue
is needed.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|We are members of the Early Years
Alliance and use their 2011 constitution
model.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the current
committee members and are voted on at
the first available meeting.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Holbrook and District Preschool Playgroup|
|---|---|
|Other name the charity uses||
|Registered charity number|1019944|
|Charity’s principal address|C/o Holbrook Primary School
The Street
Holbrook
IP9 2PZ|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
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11
12
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15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Peter Rogers|Chairman|March 2021||
||Ettie Welham|Treasurer|November 2018||
||Louise Bendell|Secretary|November 2022||
||HayleyWinter|Trustee|November 2022||
||Julia Walshaw|Trustee|November 2022||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
Georgie Carter Setting Manager Danielle Rogers Setting Deputy Manager Holly Nelli Administrator
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above To the best of their knowledge.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Jamie Dumbleton
Signature(s) Danielle Harris
Mr Jamie Dumbleton
Full name(s) Mrs Danielle Harris
Position (eg Secretary, Administrator
Chair, etc)
Date 27/06/2024
27/06/2024
**----- End of picture text -----**
## HOLBROOK & DISTRICT PRE-SCHOOL & CABIN CLUB INCOME & EXPENDITURE ACCOUNT
For the period August 2022 - July 2023
|INCOME|INCOME|
|---|---|
|**SETTING INCOME**|£56,121.38|
|**GOVENERMENT FUNDING**|£47,432.80|
|**GRANTS**|£2,500.00|
|**FUNDRAISING**|£2,277.63|
|**WRAPAROUNDCARE**|£22,486.71|
|**INTEREST**|£69.15|
||**£130,887.67**|
|Balance at 01/08/22
Add Income
Less Expenditure|£50,248.75
£130,887.67|£50,248.75
£130,887.67|
|---|---|---|
||£181,136.42
£148,049.07||
|||**£33,087.35**|
## EXPENDITURE
|EXPENDITURE||
|---|---|
|**PAYE**|£7,428.36|
|**KITCHEN MAINTENANCE**|£51.20|
|**PROPERTY MAINTENANCE**|£4,936.66|
|**OFFICE BILLS**|£6,928.97|
|**CONSUMABLES**|£5,298.89|
|**WAGES**|£101,167.85|
|**STAFF UNIFORM**|£223.86|
|**OFFICE EQUIPMENT**|£398.00|
|**RENT**|£5.00|
|**UTILITIES**|£7,245.43|
|**GROCERIES**|£4,079.22|
|**GIFTS**|£117.85|
|**TRAINING**|£648.08|
|**EMPLOYERS/PENSIONS**|£6,409.52|
|**DBS**|£77.57|
|**INSURANCE**|£1,163.24|
|**FUNRAISING**|£107.69|
|**PETTY CASH EXPENDITURE**|£1,836.45|
|**REFUNDS-CONSUMABLES**|-£74.77|
|**TOTAL**
**£148,049.07**
**Santander Bank Account Closing**
£17,230.37
**Santander Deposit Account Closing**
£15,788.61
**Petty Cash**
£68.37||
**Balance at 31/07/23 £33,087.35**
XDanielle Harris Signed by Admin chairman Danielle Jamie Harris Dumbleton 16/06/2024 27/06/2024
## **Independent examiner’s report to the trustees of Holbrook & District Pre-School Playgroup**
I report to the trustees on my examination of the accounts of the Holbrook & District Pre-School Playgroup (the Charity) for the year ended 31 July 2023.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2022 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: for
Name: Rose Accounting Services Ltd
Address: 6 Belgrave Close, Ipswich, IP4 2TT
Date: 25[th] June 2024