Trustees’ annual report (including Directors’ report) for the period
From: Period start date 1/1/2021 To: Period end date 31/07/2021 Charity name: Holbrook & District Preschool Playgroup Charity registration number: 1019944
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our main objective is to provide all children with a safe, secure and happy environment so that they can grow using play and interaction and understand the world more. We have strong links with the Primary School especially with the Foundation Class. This helps with the transition for them when moving up to full time school. At the setting we provide early years education and out of school hour’s care, within a community based environment. We have a good stable team of highly motivated, dedicated and skilled staff who work well as a team to support each other and to encourage the learning of all the children who attend. The team use a wide range of resources and activities to make the sessions varied and allow a child lead approach to elements of the play. We use Tapestry as our Learning Journey system which is based on the EYFS framework; this is then passed on to the primary school to aid the transition of the child and to help staff gain knowledge of what that child has achieved so far |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | During this short accounting period Jan to July 2021 we were still very limited as to what activities and events we could arrange and partake in. The committee are aware of the benefits our preschool must make to the public and community. Exceptional circumstances this year have not allowed things to happen. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We use a key person system which is effective, and we know our children very well. The children become emotionally secure and are settled and happy in their play. Staff are allocated a Key Child in line with what sessions they work, and we try our best to keep them together as much as possible. We are keen to promote positive behaviour and use strategies such as an egg timer to encourage waiting for a turn and learning to share. We continue to have a very low staff turnover and all of us share a passion for what we are doing and where we are headed. We have made close connections with other Pre-schools so that we can help to support each other and to get advice. We seek feedback continually from Parents and children to see how we can improve as we move forward. We are always reflecting on our practises and environment to offer the best care and experiences for the children. The Manager then identifies the needs of individual staff members to support them with training that will benefit them personally. We had no bad debts in 2021 and aged debt continues to be minimal amounts for short time periods as this is closely monitored bythe Administrator and the |
|---|---|---|
Committee. This short accounting year shows a small profit which will most certainly help from last years loss. Our grant funding increased again this year due to more uptake in 30 hours and the fact we were still able to claim our full amount even during COVID. We were open for most of the time due to having quite a few children of keyworkers. The funding hourly rate also increased slightly in Summer term of 2021. The National Living Wage increased in 2021. Our wage bill continues to be our biggest outlay. We continue to offer the Workplace Pension to all staff and adhere to our legal duties with the Pensions Regulator. Our employers pension contributions doubled again as a result of the percentage increase that we are expected to put in. We currently have 6 members of staff that are members of the workplace pension that we offer. The accounts for Jan to July 2021 show a profit for the year of £4780.15. This will help cover losses from previous years. We continue to look at as many ways in increase income and tap into as many funding sources as possible. We are putting budgets in place for the new financial years to help control outgoings.
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other
Financial review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity has a deposit account in which we keep our reserves. Sometimes we use money from the deposit account to assist with cash flow and when money in the current account increases, the money is put back into the deposit, although during this period we have not had to do this. This amount we have is enough to cover three months of staff wages and outgoings. |
| Amount of reserves held | Para 1.22 | Approx £20000 held in reserves for emergencies and redundancies if needed |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
Our main source of income is council grant funding along with fee’s from paying parents Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, |
Para 1.25 | Constitution |
| memorandum and articles of association etc |
||
|---|---|---|
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | We are members of the Pre-School Learning alliance and therefore we use The Pre-School Learning Alliance Model Pre-School Constitution 2011 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by current committee members and are voted in at the AGM or at a meeting. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other
Reference and administrative details
Charity name Holbrook & District Preschool Playgroup Other name the charity uses Registered charity number 1019944 Charity’s principal address R/O Holbrook Primary School, The Street. Holbrook IP9 2PZ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Peter Rogers | Chair | March 2021 onwards | ||
| Rebecca Bawley | Treasurer | Nov 2018 onwards | ||
| Ettie Welham | Trustee | March 2021 onwards | ||
| Rebecca Coffey- Thompson |
Trustee | March 2021 onwards | ||
| Sophie Raybould | Trustee | October 2019 onwards | ||
| Catherine Brown | Trustee | March 2021 onwards | ||
| Angela Counsell | Trustee | March 2021 onwards | ||
| Louise Bendell | Trustee | March 2021 onwards | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (optional information) | ||
| Georgina Carter- Setting Manager Danielle Rogers- Setting Deputy Manager Holly Nelli- Administrator |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
| gned on behalf of the charity’s trustees/directors | e charity’s trustees/directors | e charity’s trustees/directors | |||
|---|---|---|---|---|---|
| Signature(s)H Nelli P Rogers Full name(s)Holly Nelli Peter Rogers Position (for example Secretary, Chair, etc) Administrator Chairperson Date30/3/22 |
H Nelli | P Rogers | |||
| Peter Rogers | |||||
| Administrator | Chairperson | ||||
| 30/3/22 |
| EXPENDITURE | ||||||
|---|---|---|---|---|---|---|
| INCOME | ||||||
| OPENINGBALANCES Cash Currentaccount Depositaccount PaypalAccount |
£ £ |
53.27 10,887.31 8,530.56 19.52 |
19,490.66 | Website&EmailHosting Wages Wages Admin Wagescleaning WhiteGoodsPurchased Adurrtising EmployesPensionContributlons |
E163.80 E55,423.50 £3,141.881 EO.00 £663.00 EO.00 E2,A56.9 |
|
| Employers NICCosts | EO.00 | |||||
| Fundralsng&Evernts* | EO.00 | |||||
| ParentFeesBC- Cabin ParentFeesASCCabin ParentFees- ASC- HotMeal ParentFeesHC-Cabin ParentFeesPGAMSessions |
¬1,936.30 E1,785.90 ¬1,229.50 ¬4,951.70D £5,740.50o |
Insurance ConsultancyFees CablnClubConsumables Playgroup Consumables Canteen |
E1,786.85 EO.00 ,00 E592.01 .59 |
|||
| Parent FeesPGPM Sessions ParentFeesPG- LCSessions HotLunch ParentHelp Rota Change Parent Late Collection Charge Fundraising8 EartyYearsGrantfunding |
E4,883.00 £2,477.60 £1,256.60 £0.00 £9.00 £147.00 £37,330.25 |
CleaningConsumables CleaningContractors Office & Computer Consurnables Subscriptions WasteCollection costs Office & Play Equipment Gifts/Donations Given |
£637.95 E0.00 E595.25 £977.20 £56.59 £189.04 19 |
|||
| sCC additional funding | £1,669.75 | Licences | £138.80 | |||
| sCCSENfunding | £135.00 | PaypalCharges | £59.336 | |||
| BankInterestreceived | £0.37 | Rates | £0.00 | |||
| MiscIncome | 7.49 | Electricity | £1,056.34 | |||
| EggSales | £0.00 | PropertyRepairs &Maintenance | £89.99 | |||
| TrainingTransition Grant | £0.00 | Property Improvements | £0.00 | |||
| Grants | £7,557.28 | Water | £216.00 | |||
| CoronavinusJobRetentionSchen | £6,573.11 | Rent | £0.00 | |||
| £ | 77,740.35 | Staff Training | £833.11 | |||
| StaffUniforms | £0.00 | |||||
| Telephone&Broadband PayrollSoftware Baddebtwrittenoff |
£276.90 £88.80 £0.00 |
|||||
| ParentTextService | E509.76 | |||||
| IngredientsforHotMeals | £1,617.33 | |||||
| FreshMeatButchers | E490.61 | |||||
| Postage | £12.4 | |||||
| Softwaree | £780.00 | |||||
| £72,960.20 |
| Assets | |
|---|---|
| CashUnrestrictedFunds | |
| CashInHand | 53.27 |
| Current BankAccount | f14,461.39 |
| Deposit BankAccount | 22,710.50 |
| TotalCashFunds | £37,225.16 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Holbrcok & District Preschool On accounts for the year ended 31st July 2021 Charity no (if any) 1019944 Set out on pages I report to the trustees on my examination of the accounts of the above ¢harity rthe Trusy,) for the year ended Responsibilities and basis of report As the charity's trustees, Y are responsible for the preparation of the accounts in acLordance with Ihe requirements of the Charities Act 2011 (°the Acf). I report in respect of my examination of the Trusvs accounts Carried cut under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions gwen by the Charity Commission under section 145{5)(b} of the Act. Independent examiner's ststement have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which giv8s me cause to believe that in, any material respect.. the accounting records were not kept in accordance with seGtion 130 of the Charities Act. or the accounts did not accord with Ihe accounting records., or the acGounts did not Gompty with the applicable requirements conceming the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 olher than any requirement thatthe accounts give a 'true and fair, view which is not a matter considerBd as part of an independent examinati¢)n. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a prOr understanding of the accounts to be reached. Pleasè delete the words in the brackets if they do not apply. Signed: Date: Namè: /rf168Z Relevant professlonal qualificationls) or body lif any): Address: Vrffyioo &40 IER Ocl 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examlner wishes to dlsclose. IER Oct 2018