## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 1/1/2021 To: Period end date 31/07/2021 Charity name: Holbrook & District Preschool Playgroup Charity registration number: 1019944** **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Our main objective is to provide all children with
a safe, secure and happy environment so that
they can grow using play and interaction and
understand the world more. We have strong
links with the Primary School especially with the
Foundation Class. This helps with the transition
for them when moving up to full time school. At
the setting we provide early years education and
out of school hour’s care, within a community
based environment. We have a good stable
team of highly motivated, dedicated and skilled
staff who work well as a team to support each
other and to encourage the learning of all the
children who attend. The team use a wide range
of resources and activities to make the sessions
varied and allow a child lead approach to
elements of the play. We use Tapestry as our
Learning Journey system which is based on the
EYFS framework; this is then passed on to the
primary school to aid the transition of the child
and to help staff gain knowledge of what that
child has achieved so far| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|During this short accounting period Jan to July
2021 we were still very limited as to what
activities and events we could arrange and
partake in. The committee are aware of the
benefits our preschool must make to the public
and community. Exceptional circumstances this
year have not allowed things to happen.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We use a key person system which is effective,
and we know our children very well. The
children become emotionally secure and are
settled and happy in their play. Staff are
allocated a Key Child in line with what sessions
they work, and we try our best to keep them
together as much as possible. We are keen to
promote positive behaviour and use strategies
such as an egg timer to encourage waiting for a
turn and learning to share. We continue to have
a very low staff turnover and all of us share a
passion for what we are doing and where we are
headed. We have made close connections with
other Pre-schools so that we can help to support
each other and to get advice. We seek feedback
continually from Parents and children to see
how we can improve as we move forward. We
are always reflecting on our practises and
environment to offer the best care and
experiences for the children. The Manager then
identifies the needs of individual staff members
to support them with training that will benefit
them personally. We had no bad debts in 2021
and aged debt continues to be minimal amounts
for short time periods as this is closely
monitored bythe Administrator and the| |---|---|---| Committee. This short accounting year shows a small profit which will most certainly help from last years loss. Our grant funding increased again this year due to more uptake in 30 hours and the fact we were still able to claim our full amount even during COVID. We were open for most of the time due to having quite a few children of keyworkers. The funding hourly rate also increased slightly in Summer term of 2021. The National Living Wage increased in 2021. Our wage bill continues to be our biggest outlay. We continue to offer the Workplace Pension to all staff and adhere to our legal duties with the Pensions Regulator. Our employers pension contributions doubled again as a result of the percentage increase that we are expected to put in. We currently have 6 members of staff that are members of the workplace pension that we offer. The accounts for Jan to July 2021 show a profit for the year of £4780.15. This will help cover losses from previous years. We continue to look at as many ways in increase income and tap into as many funding sources as possible. We are putting budgets in place for the new financial years to help control outgoings. **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity has a deposit account in which we
keep our reserves. Sometimes we use money
from the deposit account to assist with cash flow
and when money in the current account
increases, the money is put back into the
deposit, although during this period we have not
had to do this. This amount we have is enough
to cover three months of staff wages and
outgoings.| |Amount of reserves held|Para 1.22|Approx £20000 held in reserves for
emergencies and redundancies if needed| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: Our main source of income is council grant funding along with fee’s from paying parents Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,|Para 1.25|Constitution| |memorandum and articles of
association etc||| |---|---|---| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|We are members of the Pre-School Learning
alliance and therefore we use The Pre-School
Learning Alliance Model Pre-School Constitution
2011| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by current committee
members and are voted in at the AGM or at a
meeting.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** Charity name **Holbrook & District Preschool Playgroup** Other name the charity uses Registered charity number **1019944** Charity’s principal address **R/O Holbrook Primary School, The Street. Holbrook IP9 2PZ** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Rogers|Chair|March 2021 onwards|| ||Rebecca Bawley|Treasurer|Nov 2018 onwards|| ||Ettie Welham|Trustee|March 2021 onwards|| ||Rebecca Coffey-
Thompson|Trustee|March 2021 onwards|| ||Sophie Raybould|Trustee|October 2019 onwards|| ||Catherine Brown|Trustee|March 2021 onwards|| ||Angela Counsell|Trustee|March 2021 onwards|| ||Louise Bendell|Trustee|March 2021 onwards|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| |Georgina Carter- Setting Manager
Danielle Rogers- Setting Deputy Manager
Holly Nelli- Administrator||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** |**gned** **on behalf of the charity’s trustees/directors**|**e charity’s trustees/directors**|**e charity’s trustees/directors**|||| |---|---|---|---|---|---| |**Signature(s)**H Nelli
P Rogers
**Full name(s)**Holly Nelli
Peter Rogers
**Position (for example**
**Secretary, Chair, etc)**
Administrator
Chairperson
**Date**30/3/22|H Nelli||P Rogers||| ||||Peter Rogers||| |||Administrator||Chairperson|| |||30/3/22|||| ||||||EXPENDITURE|| |---|---|---|---|---|---|---| |INCOME||||||| |OPENINGBALANCES
Cash
Currentaccount
Depositaccount
PaypalAccount|£
£|53.27

10,887.31
8,530.56

19.52|

|19,490.66|Website&EmailHosting
Wages
Wages
Admin
Wagescleaning
WhiteGoodsPurchased
Adurrtising
EmployesPensionContributlons|E163.80
E55,423.50
£3,141.881
EO.00
£663.00
EO.00
E2,A56.9| ||||||Employers NICCosts|EO.00| ||||||Fundralsng&Evernts*|EO.00| |ParentFeesBC- Cabin
ParentFeesASCCabin
ParentFees- ASC- HotMeal
ParentFeesHC-Cabin
ParentFeesPGAMSessions||¬1,936.30
E1,785.90
¬1,229.50
¬4,951.70D
£5,740.50o|||Insurance
ConsultancyFees
CablnClubConsumables
Playgroup Consumables
Canteen|E1,786.85
EO.00
,00
E592.01
.59| |Parent FeesPGPM Sessions
ParentFeesPG- LCSessions
HotLunch
ParentHelp Rota Change
Parent Late Collection Charge
Fundraising8
EartyYearsGrantfunding|E4,883.00
£2,477.60
£1,256.60
£0.00
£9.00
£147.00
£37,330.25||||CleaningConsumables
CleaningContractors
Office & Computer Consurnables
Subscriptions
WasteCollection costs
Office & Play Equipment
Gifts/Donations Given|£637.95
E0.00
E595.25
£977.20
£56.59
£189.04
19| |sCC additional funding|£1,669.75||||Licences|£138.80| |sCCSENfunding||£135.00|||PaypalCharges|£59.336| |BankInterestreceived||£0.37|||Rates|£0.00| |MiscIncome||7.49|||Electricity|£1,056.34| |EggSales||£0.00|||PropertyRepairs &Maintenance|£89.99| |TrainingTransition Grant||£0.00|||Property Improvements|£0.00| |Grants||£7,557.28|||Water|£216.00| |CoronavinusJobRetentionSchen||£6,573.11|||Rent|£0.00| ||||£|77,740.35|Staff Training|£833.11| ||||||StaffUniforms|£0.00| ||||||Telephone&Broadband
PayrollSoftware
Baddebtwrittenoff|£276.90
£88.80
£0.00| ||||||ParentTextService|E509.76| ||||||IngredientsforHotMeals|£1,617.33| ||||||FreshMeatButchers|E490.61| ||||||Postage|£12.4| ||||||Softwaree|£780.00| |||||||£72,960.20| |Assets|| |---|---| |CashUnrestrictedFunds|| |CashInHand|53.27| |Current BankAccount|f14,461.39| |Deposit BankAccount|22,710.50| |TotalCashFunds|£37,225.16| ## ## CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Holbrcok & District Preschool On accounts for the year ended 31st July 2021 Charity no (if any) 1019944 Set out on pages I report to the trustees on my examination of the accounts of the above ¢harity rthe Trusy,) for the year ended Responsibilities and basis of report As the charity's trustees, Y￿ are responsible for the preparation of the accounts in acLordance with Ihe requirements of the Charities Act 2011 (°the Acf). I report in respect of my examination of the Trusvs accounts Carried cut under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions gwen by the Charity Commission under section 145{5)(b} of the Act. Independent examiner's ststement have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which giv8s me cause to believe that in, any material respect.. the accounting records were not kept in accordance with seGtion 130 of the Charities Act. or the accounts did not accord with Ihe accounting records., or the acGounts did not Gompty with the applicable requirements conceming the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 olher than any requirement thatthe accounts give a 'true and fair, view which is not a matter considerBd as part of an independent examinati¢)n. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a prO￿r understanding of the accounts to be reached. Pleasè delete the words in the brackets if they do not apply. Signed: Date: Namè: /rf168Z Relevant professlonal qualificationls) or body lif any): Address: Vrffyioo &40 IER Ocl 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examlner wishes to dlsclose. IER Oct 2018