Chafford Hundred Preschool Annual General Meeting Wednesday 8[th] June 2022
Attendees :
Sheila Nash , Sheila Madden , Kay Dunham, Mel Moss, Maisie Lovett , Angela Bannister, Lauren Freeman Lisa McCarthy, Ruth Lilliot , Kelly Coultish, Salena Simmons , Kerry Simmons, Lewis Simmons , Paula Wood ,Claire Lovegrove, Matthew Coultish , Lynn and Ed Botham .
Minutes of the last meeting was read and approved .
The treasurer Sheila Madden read the year end accounts . Although it was agreed at the last AGM That the fees should increase because of Covid and the economic climate we were unable to increase the fees for September 2021 . In our favour we have seen an increase in applications to join the preschool.
It has been proposed that we need the children’s toilets refurbished and the manager Sharon Nash will undertake sources tradesmen’s
Any other business:
In January 2021 we were locked out of the building by bad weather and needed the fire brigade to cut our locks for us , which took much longer than expected due to the size of the paddock on the gate.
We have enhanced our risk assessments.
On the 29[th] January we had to shut the younger room due to covid and sent out all the relevant paperwork to parents . Informed public health and Ofsted .
The staff have been attending Senco courses and forums.
Managers forums keeping up to date with the new EYFS , Ofsted , and local guidelines involving Covid . Our local early years team are not visiting settings at this time in line with council policy but are available by phone or online . First aid training.
This year we will have visits from the : Photographer – Rocky Road show-
The Library-Father Christmas -Christmas sing along and Nativity
We hope to invite parents in for : Mother and Father’s Day events. Easter bonnet parades and Graduations .
Tapestry – We are still using tapestry our online learning journal for staff and parents .
We have taken on a new parent/volunteer who is DBS checked .
Well being and mindfulness :
In view of recent events the staffs well being has become a higher priority / we have given them time off when needed . Time to talk with management and peers. Some of the staff have cut back on their hours for a better work life balance
Committee: Role. Proposed. Seconded Chairperson. Lyn Botham. Kelly Coultish Treasurer. Sheila Madden Lewis Simmons Secretary. Mel Moss. Maisie Lovett
Fundraisers : Victoria Curtis , Lauren Freeman
Chafford l 00 Playgroup LnaudiIed.4cLUnis for the )'ear Ended 31 Decernber ?O?I Brian INutlgp¢ns Aecounlan15 l.td Chartered CertifiLd Ac<ouDianls 1007 1.oJidon Road Lcioh-on-sca S$9 ljy
Chaftord 100 Plavgroup Contents Trustet5 and Advi%T5 Accounianis, kLrt Approv81 ofFknancial Informaiion Profil and I55 A¢¢ouni Balance ShLYI Funds Flo*. StateTnent Notc$ 10 ihe Financial Siaiemenl5 7108
Chafford 100 Plaigroup Proprictor and Adi'isers Chirily Address ClitToTd Road chaord l 00 Gra)'s Essex RM166BL Trustees Mrs Sheila Maddtii Charity f*urnber 1019707 AecouNt#nts Brian Ultgerbs A¢counianls Ltd CharterLxI C'ertified A¢eounlants 1007 London Road Leigh.On-Sea Es5CX SS9 3JY Page I
Chartered Certified Aceountant5' Report to the Proprietor on the Preparation of the Unaudited Financial Information of Chafford 100 Pla!'group for ihc Trear F.nded 31 Deccmber 2021 In accordance i¥iih the eng5¢men1 lettcF w¢ ha%'e prepared for Nour approval the finaThcial infomation of Chafford 100 Plavgroup for the )'ear ¢ndcd I I l)ccember ?O?l ivhi¢h comprises the Profil and LA)ss Accouni. Ihe BalancL Sheet and the rclatcd noies from the ent1 s a¢couniinLy ie¢ords and from inforniation and explanations you hav¢ giN¢n us. As a p1$51Th8 mcmber firm of Ihe Associaiion of Chartered Ccnificd Accounianis IACCAI. we are subjec( to ils hiCl and other piol¢ssional requirmenis which ar¥. deiailed ai hiip... iTrn%M.a¢¢aglobal.ctsm,'¢nlmember Iprofessional-siandardslnjl-Stsndardacr4-IeEk.htM1. This rcrrt)n is tn4d¢ solel. to )ou. in accordaD¢¢ Mith Ihe t¢nn5 of our engag¢meni IcttLY. Our Work has been undcrtaken solcly 10 pr¢parc for OUr approval th¢ fLnancial infomaiion of ChatTord 100 Pla>group and siaie ¢hose tna¢iers ihai i4¢ havL a¥7feed 10 51aie iLTr N'ou in this rcwrt in accordan¢¢ Mkih ihe requirements of lh¢ Association of Chartered ("crtified Accouthianis &s dciailed 81 hrtp..II1%.Cca270b31.corn IcontenVdamlACC..l Globalq'cchni¢allfacLicchni¢al-factsheei.16i.doc. To ihe fullesi eiteDI pernihtted by law. w¢ do noi a¢¢ipl or a55um¢ reswn5ibilii)" io an%'one oih¢r than Mfs Sheila Maddrn for our work. or for this refK)rt. You have approved ihe financial infomaikon for ihe )'ear endcd I l Decembcr ?O?l and have acknowledged your respin5ibililJ for 11. for ihe appmpriaicncss of the financial reporting framework athpted and for providing all infomiaiion and ¢splanaii0fi5 ncCes' for its compilaiion. l..¢ have not verified ihe ac¢urac% or completeness of ihe a¢counting records or infomiaiion and explanations you have givcn Us and we do Th)1, therefore. espr¢ss an). opinion on ihe financial iThformation. Brian Ni utig¢ns ilccounlanls Lid ChanerLd C¢rlifi¢d Aceounlants 1007 l.ondon Road Leigh-OD-Sea SS9 3JY Dat¢.' Pag¢ 2
Chafford IOD Pla!'group Approval of Financial Information (or th¢ Year Ended 31 Dceember 2021 In accordance wilh ih¢ ¢nga8emeni leller. l approve the financial informalion which comprises ihe Profil and Loss Account. Ihe Balance Shcct and ihe rclai¢d noies. l ackno¥vledge my respothsibiliry for ih¢ finaTKial infoThnation. includbng the appropriaieness of tht applicablc rinallcial reporiiThg framework" as $¢1 oul noi¢ l. and for pro%'iding Brian N'uttgens Accountants Lid with all infonnalion and e.Kplanalio¢)s nece55aTh. for lis compilaiion. I give my auihoriiy for th¢ financial inforniaiion to be sulNniiied ¢0 the charili¢s ¢ommission. The financial inforniation was approved by the trusiees on....... Mrs Sheila adden Trustcc Mrs Sharon X4 lash Trusici Page 3
Chafford 100 Pl8Trgroup Profit and Loss Account for the Year F.nded 31 December 2021 31 Dectmber 2021 JI December 2020 Turnoier Fecs receii'¢d 201.231 179.591 Toil income ?01.231 179.591 Cost of sale5 Opening slock Equipmetli & Expendabl¢ maLerials Wase5 and salaries 13251 12.7051 135.419 138,449 15.9531 146.76$) 1S?.718 Cr055 profit Gros5 profil 0/0 48.513 24.1 IVl 41.14? 22.910/0 Exp¢nst5 SthlYiTaintng Rent and rnies Lioht. h¢ai and pow'tr Insurance Repairs and mainienancc Repairs and Teneth&ls Telephonc and fax Printing. p05tag¢ and slationery Tradc subscrsptbons Syndo e¥pcSe$ Cleoning & Wasi¢ dLSP05al Travel & molor eKpenses Accountancy fee5 Bank ¢harges Dcpreciation of fixlures and fittings Depr¢¢iaiion of office equipment 11.6611 14.8301 1? 658) 11.7841 11.5291 11.044} 14.804) 11,6891 11.7371 11 ?82} 15441 175?) {8651 1354) 14.4?81 16.1941 18961 11.7Y8} 18741 11,4901 (4.607} 1771) 11.87? 16391 14 127.9901 15751 {24J221 Interest payable Othcr inieresi pa)abl¢ 34 Net Ideficiusurplus) ?0.523 16.786 Page 4
Cha(ford l(Xb Plaigroup Balance Sheet as at 31 December 2021 2021 2020 Fixe<l A55et5 Tangiblc assets 1.956 1.779 Current a55eis Cash ai bank and in hand 47.800 Current liabilities Other credi¢ors PA YF. and social se¢urity {37.8381 1.590 39.428 140.5721 1,466 42.038 Net curreni assets 5.762 Net 95set5 ?8.OfA 7.541 Financed by: Capital account5 ?8.064 7.541 Thtse finaTh¢ial 5talcmenis were approvcd on ......-..-............. l approve the accounLS and confim) ihat I have made available all relevant rOrdS and informaiion for their prcparaiion. MTS Sh¢ila Maiidcn I'rusiee Mrs Sharon Ni ash Trusi¢e Page 5
Chafford IIMI Pla)group Funds Flo. Statement for the Ycar F.nded 31 December 2021 2021 2020 Revenue funds Nel surplus for the ycar ?0.5?3 16.786 Non rash items Depreciaiion 653 653 593 591 Trading rash flow 17.379 M'orking capiil moTh'ernents t)¢cr¢ase in 510cks (De¢TeaseVin¢rease in crediiors Net cash (decre85eyincre4se frorn OrkIng cApilal et re>enue funds 325 3.183 3.508 18.566 20.887 lo>¢ment ofcapi141 fvnds Fixed &sseis PUTchast'd Net rash outlio frorn cApitAI ir¥ns8ttions 830 830 Charity cApil81 #¢tount moi'emtn15 I tl egsh p8id i/(r¥} Trustee's current gccount mo%fmeThts Net cash paid tnlldrawnl Moi'emenl in Net li4uid fund5 17.736 20.887 Represenied by: IncTease/ld¢creasel in cash baian¢¢s Increase bank balances 17.640 17.736 20.896 )0.888 Page 6
Chafford Plavgroup Notes to the Financial Statements for the Year Ended 31 December 2021 l Accountig policie5 Basis of prepxratlOD The accounts have bcen prepar¢d under lh¢ hisiorical c05t ¢onv¢niion. Turnovtr Tumover repre5¢nts amourbt5 chargeable in re5peci ( ihe sale of gwds and ser%'ices to customers. Deprociation Depreci4l1ion is provided on ianyible asscis so as io write off th¢ cosi or valuation. 1¢5s any esiimated residual value, over their cipe¢ied useful ecovomie life &5 follows- A55ei ¢lxss Fixtures L fittings. Offiee equipm¢ni Depreciation method gnd rAtt 2 T8ngible fixed &sse15 Itasehold Fixtures and proptri>' riiiings Offire eq¥ipment Total C05t At l January ?021 Additions ?7.441 11.629 830 1.397 40.467 830 Ai 31 December 2021 ?7.441 1.397 41.297 Dcpre¢ixtio At l January •021 C'harge for the l'ear ?7.441 9.90$ 639 .342 14 38.688 653 Ai 31 December ?O?I 10.541 1.356 39,341 N¢t Book I'alut Ai .31 Dec¢mb¢r ?021 1.915 41 1.956 At.11 D¢Y¢mbcr ?O?O 1.7?4 55 1,779 3 Current liabilities 2021 2020 Oiher creditors PA YE and social sccurit). 37.838 1.590 1.466 Page 7
Chafford IIM) Plal'group Notes to the Financial Statements for the Year F.nded 31 Deccmbcr 2021 4 Movemeni in fynds Mrs Sheil8 ldden At l Januao. ?Oty I IDcficitllSurplus for period 7.541 20.523 t 31 D¢¢ember 2021 28.064 Page 8
Chafford l 00 Playgroup LnaudiIed.4cLUnis for the )'ear Ended 31 Decernber ?O?I Brian INutlgp¢ns Aecounlan15 l.td Chartered CertifiLd Ac<ouDianls 1007 1.oJidon Road Lcioh-on-sca S$9 ljy
Chaftord 100 Plavgroup Contents Trustet5 and Advi%T5 Accounianis, kLrt Approv81 ofFknancial Informaiion Profil and I55 A¢¢ouni Balance ShLYI Funds Flo*. StateTnent Notc$ 10 ihe Financial Siaiemenl5 7108
Chafford 100 Plaigroup Proprictor and Adi'isers Chirily Address ClitToTd Road chaord l 00 Gra)'s Essex RM166BL Trustees Mrs Sheila Maddtii Charity f*urnber 1019707 AecouNt#nts Brian Ultgerbs A¢counianls Ltd CharterLxI C'ertified A¢eounlants 1007 London Road Leigh.On-Sea Es5CX SS9 3JY Page I
Chartered Certified Aceountant5' Report to the Proprietor on the Preparation of the Unaudited Financial Information of Chafford 100 Pla!'group for ihc Trear F.nded 31 Deccmber 2021 In accordance i¥iih the eng5¢men1 lettcF w¢ ha%'e prepared for Nour approval the finaThcial infomation of Chafford 100 Plavgroup for the )'ear ¢ndcd I I l)ccember ?O?l ivhi¢h comprises the Profil and LA)ss Accouni. Ihe BalancL Sheet and the rclatcd noies from the ent1 s a¢couniinLy ie¢ords and from inforniation and explanations you hav¢ giN¢n us. As a p1$51Th8 mcmber firm of Ihe Associaiion of Chartered Ccnificd Accounianis IACCAI. we are subjec( to ils hiCl and other piol¢ssional requirmenis which ar¥. deiailed ai hiip... iTrn%M.a¢¢aglobal.ctsm,'¢nlmember Iprofessional-siandardslnjl-Stsndardacr4-IeEk.htM1. This rcrrt)n is tn4d¢ solel. to )ou. in accordaD¢¢ Mith Ihe t¢nn5 of our engag¢meni IcttLY. Our Work has been undcrtaken solcly 10 pr¢parc for OUr approval th¢ fLnancial infomaiion of ChatTord 100 Pla>group and siaie ¢hose tna¢iers ihai i4¢ havL a¥7feed 10 51aie iLTr N'ou in this rcwrt in accordan¢¢ Mkih ihe requirements of lh¢ Association of Chartered ("crtified Accouthianis &s dciailed 81 hrtp..II1%.Cca270b31.corn IcontenVdamlACC..l Globalq'cchni¢allfacLicchni¢al-factsheei.16i.doc. To ihe fullesi eiteDI pernihtted by law. w¢ do noi a¢¢ipl or a55um¢ reswn5ibilii)" io an%'one oih¢r than Mfs Sheila Maddrn for our work. or for this refK)rt. You have approved ihe financial infomaikon for ihe )'ear endcd I l Decembcr ?O?l and have acknowledged your respin5ibililJ for 11. for ihe appmpriaicncss of the financial reporting framework athpted and for providing all infomiaiion and ¢splanaii0fi5 ncCes' for its compilaiion. l..¢ have not verified ihe ac¢urac% or completeness of ihe a¢counting records or infomiaiion and explanations you have givcn Us and we do Th)1, therefore. espr¢ss an). opinion on ihe financial iThformation. Brian Ni utig¢ns ilccounlanls Lid ChanerLd C¢rlifi¢d Aceounlants 1007 l.ondon Road Leigh-OD-Sea SS9 3JY Dat¢.' Pag¢ 2
Chafford IOD Pla!'group Approval of Financial Information (or th¢ Year Ended 31 Dceember 2021 In accordance wilh ih¢ ¢nga8emeni leller. l approve the financial informalion which comprises ihe Profil and Loss Account. Ihe Balance Shcct and ihe rclai¢d noies. l ackno¥vledge my respothsibiliry for ih¢ finaTKial infoThnation. includbng the appropriaieness of tht applicablc rinallcial reporiiThg framework" as $¢1 oul noi¢ l. and for pro%'iding Brian N'uttgens Accountants Lid with all infonnalion and e.Kplanalio¢)s nece55aTh. for lis compilaiion. I give my auihoriiy for th¢ financial inforniaiion to be sulNniiied ¢0 the charili¢s ¢ommission. The financial inforniation was approved by the trusiees on....... Mrs Sheila adden Trustcc Mrs Sharon X4 lash Trusici Page 3
Chafford 100 Pl8Trgroup Profit and Loss Account for the Year F.nded 31 December 2021 31 Dectmber 2021 JI December 2020 Turnoier Fecs receii'¢d 201.231 179.591 Toil income ?01.231 179.591 Cost of sale5 Opening slock Equipmetli & Expendabl¢ maLerials Wase5 and salaries 13251 12.7051 135.419 138,449 15.9531 146.76$) 1S?.718 Cr055 profit Gros5 profil 0/0 48.513 24.1 IVl 41.14? 22.910/0 Exp¢nst5 SthlYiTaintng Rent and rnies Lioht. h¢ai and pow'tr Insurance Repairs and mainienancc Repairs and Teneth&ls Telephonc and fax Printing. p05tag¢ and slationery Tradc subscrsptbons Syndo e¥pcSe$ Cleoning & Wasi¢ dLSP05al Travel & molor eKpenses Accountancy fee5 Bank ¢harges Dcpreciation of fixlures and fittings Depr¢¢iaiion of office equipment 11.6611 14.8301 1? 658) 11.7841 11.5291 11.044} 14.804) 11,6891 11.7371 11 ?82} 15441 175?) {8651 1354) 14.4?81 16.1941 18961 11.7Y8} 18741 11,4901 (4.607} 1771) 11.87? 16391 14 127.9901 15751 {24J221 Interest payable Othcr inieresi pa)abl¢ 34 Net Ideficiusurplus) ?0.523 16.786 Page 4
Cha(ford l(Xb Plaigroup Balance Sheet as at 31 December 2021 2021 2020 Fixe<l A55et5 Tangiblc assets 1.956 1.779 Current a55eis Cash ai bank and in hand 47.800 Current liabilities Other credi¢ors PA YF. and social se¢urity {37.8381 1.590 39.428 140.5721 1,466 42.038 Net curreni assets 5.762 Net 95set5 ?8.OfA 7.541 Financed by: Capital account5 ?8.064 7.541 Thtse finaTh¢ial 5talcmenis were approvcd on ......-..-............. l approve the accounLS and confim) ihat I have made available all relevant rOrdS and informaiion for their prcparaiion. MTS Sh¢ila Maiidcn I'rusiee Mrs Sharon Ni ash Trusi¢e Page 5
Chafford IIMI Pla)group Funds Flo. Statement for the Ycar F.nded 31 December 2021 2021 2020 Revenue funds Nel surplus for the ycar ?0.5?3 16.786 Non rash items Depreciaiion 653 653 593 591 Trading rash flow 17.379 M'orking capiil moTh'ernents t)¢cr¢ase in 510cks (De¢TeaseVin¢rease in crediiors Net cash (decre85eyincre4se frorn OrkIng cApilal et re>enue funds 325 3.183 3.508 18.566 20.887 lo>¢ment ofcapi141 fvnds Fixed &sseis PUTchast'd Net rash outlio frorn cApitAI ir¥ns8ttions 830 830 Charity cApil81 #¢tount moi'emtn15 I tl egsh p8id i/(r¥} Trustee's current gccount mo%fmeThts Net cash paid tnlldrawnl Moi'emenl in Net li4uid fund5 17.736 20.887 Represenied by: IncTease/ld¢creasel in cash baian¢¢s Increase bank balances 17.640 17.736 20.896 )0.888 Page 6
Chafford Plavgroup Notes to the Financial Statements for the Year Ended 31 December 2021 l Accountig policie5 Basis of prepxratlOD The accounts have bcen prepar¢d under lh¢ hisiorical c05t ¢onv¢niion. Turnovtr Tumover repre5¢nts amourbt5 chargeable in re5peci ( ihe sale of gwds and ser%'ices to customers. Deprociation Depreci4l1ion is provided on ianyible asscis so as io write off th¢ cosi or valuation. 1¢5s any esiimated residual value, over their cipe¢ied useful ecovomie life &5 follows- A55ei ¢lxss Fixtures L fittings. Offiee equipm¢ni Depreciation method gnd rAtt 2 T8ngible fixed &sse15 Itasehold Fixtures and proptri>' riiiings Offire eq¥ipment Total C05t At l January ?021 Additions ?7.441 11.629 830 1.397 40.467 830 Ai 31 December 2021 ?7.441 1.397 41.297 Dcpre¢ixtio At l January •021 C'harge for the l'ear ?7.441 9.90$ 639 .342 14 38.688 653 Ai 31 December ?O?I 10.541 1.356 39,341 N¢t Book I'alut Ai .31 Dec¢mb¢r ?021 1.915 41 1.956 At.11 D¢Y¢mbcr ?O?O 1.7?4 55 1,779 3 Current liabilities 2021 2020 Oiher creditors PA YE and social sccurit). 37.838 1.590 1.466 Page 7
Chafford IIM) Plal'group Notes to the Financial Statements for the Year F.nded 31 Deccmbcr 2021 4 Movemeni in fynds Mrs Sheil8 ldden At l Januao. ?Oty I IDcficitllSurplus for period 7.541 20.523 t 31 D¢¢ember 2021 28.064 Page 8