Yeoford Community Association
ANNUAL GENERAL MEETING
Monday 11[th] November 2024
7.00pm Yeoford Village Hall
Minutes
Attending : Edna Beasley (EB), David Lucking (DL), Claire Gilliver (CG), Carol Price (CP), Morwenna Rogers (MR), Niki Jones (NJ), Carl Wholey (CW), Owen (O) Apologies : John Stevens (JH), Dee Hawkins (DH), Ed Drake (ED)
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Minutes of the last AGM – 13[th] November 2023 – Accepted
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Chairman’s Report: Carl Wholey (CW) apologises and says this year has been a busy year for him personally and he has been unable to make some meetings. CW is happy to see some younger people on the committee having called for a younger group and comments the hall is used well and the account balance looks healthy giving us financial security
3. Treasurer’s Report:
David Lucking (DL) still in the process of reconciling the account and hope to have this done by the next committee meeting. As at 31[st] October the balance £79,334. It is £10,000 less than the same time last year and this is due to escalating costs in utility bills, new boiler, new lights & new tables. Morwenna Rogers (MR) asked about the revenue and DL is working on analysis. Claire Gilliver (CG) said she would like to do car boot sales in the summer with ½ the cost from the tables going to the hall & ½ to the Foodbank
- Election of the Management Committee
Current Chairman, Vice Chairman, Treasurer and Secretary all stepped down and there was no committee
Election / Re-elections as follows:
Chairman: Ed Drake. A show of hands undertaken for Ed and he was appointed Chairman
Vice Chair: Claire Gilliver. A show of hands undertaken for Claire and she
was appointed Vice Chair
Treasurer – David Lucking. A show of hands undertaken for David and he
was appointed Treasurer
Secretary – Show of hands
5. Appointment of remaining Trustees
Sweetpeas – Claire Gilliver
Yeoford Primary School - Sarah Comont Thomas
Bookings – Morwenna Rogers
Yeoford Yarns – Edna Beasley
Yeoford Church – Carol Price
Crediton Hamlets - John Stevens
Yeoford Football Field – Owen & Matt Cooper
Yeoford Community Garden – Dee Hawkins
A general committee meeting followed after the AGM
YEOFORD COMMUNITY ASSOCIATION BALANCE SHEET 1 NOV 2023 TO 31 OCT 2024
| INCOME | EXPENDITURE | ||
|---|---|---|---|
| Balance as at 1 Nov 2023 | 89,385.94 Equipment | 1.529.40 | |
| Electricity | 2,465.43 | ||
| Hire (see over) | 11,546.00 Caretaking/ Cleaning 3,758.50 | ||
| Transfers | 13,000.00 Repairs/maintenance 11,014.22 | ||
| Cash drawn | 220.00 Cash drawn | 220.00 | |
| Functions | 11,006.10 Supplies | 362.65 | |
| Bank interest | 2,445.76 Insurance | 2,072.20 | |
| Flogas | 3,642.21 | ||
| Water | 647.22 | ||
| Misc. | 51.55 | ||
| TV licence | 159.00 | ||
| PRS | 306.12 | ||
| MDDC licence | 180.00 | ||
| Grass cutting | 2,392.75 | ||
| Functions | 6,464.50 | ||
| Transfers | 13,000.00 | ||
| Total | 48,265.75 | ||
| Balance at 31/10/24£79,338.05 | |||
| £ 127,603.80 | £127,603.80 | ||
| Balance as per Bank statements 31 | Oct 2024 Nat West Current | £ 4,313.94 | |
| Nat West Deposit | 32,067.55 | ||
| Santander Instant | 2,327.88 | ||
| Santander 90 day | 40,593.12 | ||
| Petty cash | 35.56 | ||
| Balance as per cash book | £79,338.05 | ||
| D G Lucking | |||
| Treasurer | |||
| 31 /12/2024 | |||
| I certify that this is a true | record of accounts, as presented to me, of Yeoford Community | ||
| Association for the year 1 | November 2023 to 31 October 2024 |
CHRISTINE FRANCIS Date
Auditor
YEOFORD COMMUNITY ASSOCIATION BALANCE SHEET 1 NOV 2023 TO 31 OCT 2024
| INCOME | EXPENDITURE | ||
|---|---|---|---|
| Balance as at 1 Nov 2023 | 89,385.94 Equipment | 1.529.40 | |
| Electricity | 2,465.43 | ||
| Hire (see over) | 11,546.00 Caretaking/ Cleaning 3,758.50 | ||
| Transfers | 13,000.00 Repairs/maintenance 11,014.22 | ||
| Cash drawn | 220.00 Cash drawn | 220.00 | |
| Functions | 11,006.10 Supplies | 362.65 | |
| Bank interest | 2,445.76 Insurance | 2,072.20 | |
| Flogas | 3,642.21 | ||
| Water | 647.22 | ||
| Misc. | 51.55 | ||
| TV licence | 159.00 | ||
| PRS | 306.12 | ||
| MDDC licence | 180.00 | ||
| Grass cutting | 2,392.75 | ||
| Functions | 6,464.50 | ||
| Transfers | 13,000.00 | ||
| Total | 48,265.75 | ||
| Balance at 31/10/24£79,338.05 | |||
| £ 127,603.80 | £127,603.80 | ||
| Balance as per Bank statements 31 | Oct 2024 Nat West Current | £ 4,313.94 | |
| Nat West Deposit | 32,067.55 | ||
| Santander Instant | 2,327.88 | ||
| Santander 90 day | 40,593.12 | ||
| Petty cash | 35.56 | ||
| Balance as per cash book | £79,338.05 | ||
| D G Lucking | |||
| Treasurer | |||
| 31 /12/2024 | |||
| I certify that this is a true | record of accounts, as presented to me, of Yeoford Community | ||
| Association for the year 1 | November 2023 to 31 October 2024 |
CHRISTINE FRANCIS Date
Auditor