## **Yeoford Community Association** 

## **ANNUAL GENERAL MEETING** 

**Monday 11[th] November 2024** 

**7.00pm Yeoford Village Hall** 

## **Minutes** 

**Attending** :  Edna Beasley (EB), David Lucking (DL), Claire Gilliver (CG), Carol Price (CP), Morwenna Rogers (MR), Niki Jones (NJ), Carl Wholey (CW), Owen (O) **Apologies** : John Stevens (JH), Dee Hawkins (DH), Ed Drake (ED) 

1. **Minutes of the last AGM –** 13[th] November 2023 – Accepted 

2. **Chairman’s Report:** Carl Wholey (CW) apologises and says this year has been a busy year for him personally and he has been unable to make some meetings.  CW is happy to see some younger people on the committee having called for a younger group and comments the hall is used well and the account balance looks healthy giving us financial security 

## **3. Treasurer’s Report:** 

David Lucking (DL) still in the process of reconciling the account and hope to have this done by the next committee meeting.  As at 31[st] October the balance £79,334.  It is £10,000 less than the same time last year and this is due to escalating costs in utility bills, new boiler, new lights & new tables. Morwenna Rogers (MR) asked about the revenue and DL is working on analysis.  Claire Gilliver (CG) said she would like to do car boot sales in the summer with ½ the cost from the tables going to the hall & ½ to the Foodbank 

4. **Election of the Management Committee** 

Current Chairman, Vice Chairman, Treasurer and Secretary all stepped down and there was no committee 



Election / Re-elections as follows: 

Chairman:  Ed Drake.  A show of hands undertaken for Ed and he was appointed Chairman 

Vice Chair:  Claire Gilliver.  A show of hands undertaken for Claire and she 

was appointed Vice Chair 

Treasurer – David Lucking.  A show of hands undertaken for David and he 

was appointed Treasurer 

Secretary – Show of hands 

## **5. Appointment of remaining Trustees** 

Sweetpeas – Claire Gilliver 

Yeoford Primary School - Sarah Comont Thomas 

Bookings – Morwenna Rogers 

Yeoford Yarns – Edna Beasley 

Yeoford Church – Carol Price 

Crediton Hamlets - John Stevens 

Yeoford Football Field – Owen & Matt Cooper 

Yeoford Community Garden – Dee Hawkins 

A general committee meeting followed after the AGM 



## **YEOFORD COMMUNITY ASSOCIATION BALANCE SHEET   1 NOV 2023 TO 31 OCT 2024** 

|**INCOME**||**EXPENDITURE**||
|---|---|---|---|
|**Balance as at 1 Nov 2023**|**89,385.94                   Equipment**||**1.529.40**|
|||**Electricity**|**2,465.43**|
|**Hire    (see over)**|**11,546.00                   Caretaking/ Cleaning     3,758.50**|||
|**Transfers**|**13,000.00                   Repairs/maintenance   11,014.22**|||
|**Cash drawn**|**220.00                    Cash drawn**||**220.00**|
|**Functions**|**11,006.10                     Supplies**||**362.65**|
|**Bank interest**|**2,445.76                      Insurance**||**2,072.20**|
|||**Flogas**|**3,642.21**|
|||**Water**|**647.22**|
|||**Misc.**|**51.55**|
|||**TV licence**|**159.00**|
|||**PRS**|**306.12**|
|||**MDDC  licence**|**180.00**|
|||**Grass cutting**|**2,392.75**|
|||**Functions**|**6,464.50**|
|||**Transfers**|**13,000.00**|
|||**Total**|**48,265.75**|
|||**Balance at 31/10/24£79,338.05**||
||**£ 127,603.80**||**£127,603.80**|
|**Balance as per Bank statements  31**||**Oct 2024   Nat West    Current**|**£ 4,313.94**|
|||**Nat West Deposit**|**32,067.55**|
|||**Santander Instant**|**2,327.88**|
|||**Santander 90 day**|**40,593.12**|
|||**Petty cash**|**35.56**|
|**Balance as per cash book**|||**£79,338.05**|
|**D G Lucking**||||
|**Treasurer**||||
|**31 /12/2024**||||
|**I certify that this is a true**|**record of accounts, as presented to me, of Yeoford Community**|||
|**Association for the year 1**|**November 2023 to 31 October 2024**|||



**CHRISTINE FRANCIS                                         Date** 

**Auditor** 



## **YEOFORD COMMUNITY ASSOCIATION BALANCE SHEET   1 NOV 2023 TO 31 OCT 2024** 

|**INCOME**||**EXPENDITURE**||
|---|---|---|---|
|**Balance as at 1 Nov 2023**|**89,385.94                   Equipment**||**1.529.40**|
|||**Electricity**|**2,465.43**|
|**Hire    (see over)**|**11,546.00                   Caretaking/ Cleaning     3,758.50**|||
|**Transfers**|**13,000.00                   Repairs/maintenance   11,014.22**|||
|**Cash drawn**|**220.00                    Cash drawn**||**220.00**|
|**Functions**|**11,006.10                     Supplies**||**362.65**|
|**Bank interest**|**2,445.76                      Insurance**||**2,072.20**|
|||**Flogas**|**3,642.21**|
|||**Water**|**647.22**|
|||**Misc.**|**51.55**|
|||**TV licence**|**159.00**|
|||**PRS**|**306.12**|
|||**MDDC  licence**|**180.00**|
|||**Grass cutting**|**2,392.75**|
|||**Functions**|**6,464.50**|
|||**Transfers**|**13,000.00**|
|||**Total**|**48,265.75**|
|||**Balance at 31/10/24£79,338.05**||
||**£ 127,603.80**||**£127,603.80**|
|**Balance as per Bank statements  31**||**Oct 2024   Nat West    Current**|**£ 4,313.94**|
|||**Nat West Deposit**|**32,067.55**|
|||**Santander Instant**|**2,327.88**|
|||**Santander 90 day**|**40,593.12**|
|||**Petty cash**|**35.56**|
|**Balance as per cash book**|||**£79,338.05**|
|**D G Lucking**||||
|**Treasurer**||||
|**31 /12/2024**||||
|**I certify that this is a true**|**record of accounts, as presented to me, of Yeoford Community**|||
|**Association for the year 1**|**November 2023 to 31 October 2024**|||



**CHRISTINE FRANCIS                                         Date** 

**Auditor**