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2025-03-31-accounts

Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 1 Apr 2024 To 31 Mar 2025

Section A Reference and administration details

Charity name

Chipping Warden Village Hall Trust

Other names charity is known by None Registered charity number (if any) 1019012 Charity's principal address Chipping Warden Village Hall 18 Byfield Road Chipping Warden Postcode OX17 1LD

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Thomas Smith Chair / Treasurer Wholeyear
Ann Buckingham Trustee Wholeyear
Clare Horrocks Trustee Wholeyear
Patricia Tomalin Trustee Wholeyear
Nicholas Green Trustee Wholeyear
Margaret Grigson Secretary Wholeyear

19

20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year Chipping Warden Parish Council Whole Year ~~——~~ 1 March 2012

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name
Address		 Name
Address
none

Name of chief executive or names of senior staff members (Optional information)

n/a

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed

Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are selected on their interest in the trust and the village and their Trustee selection methods commitment to these concepts. Constitutionally, we require unanimous (eg. appointed by, elected by) agreement amongst the current trustees to select and appoint a trustee

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Induction and Training. There is currently no policy in place for training and induction. However, it was decided at the last AGM that the generation of such a policy has to be undertaken primarily because of the changes to the village structure. Structure. The structure is one in which everyone plays a part in the management of the Hall Trust. While we have Chair (Leader) Treasurer and Secretary everyone is expected to take a full part in the management activities and events.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The property is to be used as a Village Hall for the benefit of the inhabitants of the Parish of Chipping Warden. In that, the Trustees are charged with providing a facility for the benefit of the local community with the baseline purpose of enhancing the mental health and education of all.

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2

The purpose of the Village Hall has been reviewed in recent years and in an effort to meet its baseline objectives has improved the facilities available and by doing so encourage private use of the hall. This has been on the rise over this reporting period and is expected to continue to rise.

The trustees have laid out a programme of monthly activities encouraging the local community to join in a friendly sociable and healthy time. These activities vary from social evenings to educational sessions with external speakers.

The trustees have encouraged the use of the hall by the local sports teams and encouraged the use of the adjacent sports field by hosting the Summary of the main activities local junior football teams, \the sports club of course manages the field but undertaken for the public the use of the village hall is encouraged. benefit in relation to these By encouraging individuals and groups who need space to train, entertain objects (include within this or hold meetings maximum use is made of the facility. section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

The Trust is not in a position to make grants to individuals or groups. However, the Trustees consider many applications for a review of charges and where it is deemed appropriate consideration, in the form of reduced fees is approved. The baseline, of course being, that the Hall is not out of pocket.

You may choose to include further statements, where relevant, about:

Of course, the hall needs to run smoothly and could not exist without a helpful band of volunteers. These people who are committed to the Hall and the Trust are locally known as the “Friends of the Village Hall”.

March 2012

TAR

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

This reporting period has followed a couple of lean years leading up to and culminating in the award of a grant by HS2 with the specific purpose of refurbishing listed parts of the Village Hall. This grant is shown in the accounts which also show most of the award has been spent on the project. The work carried out by some of the Committee and Friends of the Hall and where appropriate professional people has been completed during the reporting period and a grand opening was held in the early spring. This was a major milestone in the development of the Village Hall as a significant asset for the village.

As a result we have seen a rise in the bookings for the Hall and the Committee has been able to run an increased number of events providing support to the local community.

The refurbishment of the hall has also attracted booking from local businesses for meetings and conferences which extend into 2025-26. In summary our main achievement has been to engender to the local community the Village Hall and its purpose increasing the income stream to ensure that the Hall develops further.

It is also important for the Hall to keep going to ensure that the ever increasing cost of utilities is managed.

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4

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trusts policy on reserves is relatively simple. In the past there were no reserves and the Hall lurched from one crises to the next and relied generally on being bankrolled for events until the income from those events is achieved. The Trust has now established a financial position which means events are self-supporting and the reserves are held to cover unexpected costs and support activities at the discretion of the Trustees.

Details of any funds materially in deficit.

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The principal source of funds if from Hall Hire and events held. Where ever possible the Trustees will aim to get sponsorship for specific events/activities.

The Trustees are keen to ensure support is available to the local community when required. An example for this type of activity is the support given to the village by the village hall during a recent water shortage.

The Village Hall remains the centre for emergency control if required.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signed on Original Signature(s) Signed on Original Clare Horrocks Full name(s) Tom Smith Position (eg Secretary, Chair, Chair Trustee etc)

March 2012

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5

Date 20 Jan 26 TAR March 2012

Charity Name No (if any) Chipping Warden Village Hall Trust 1019012

Receipts and payments accounts For the period Period start date Period end date To from 1-Apr-24 31-Mar-25 ~~ee ee~~ Section A Receipts and payments

CC16a

Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants - 39,405 - 39,405 -
Events 6,931 - - 6,931 4,513
Hall Hire 3,706 - - 3,706 5,150
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 10,637 39,405 - 50,042 9,663
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 10,637
39,405
-
50,042
9,663
A2 Asset and investment sales,
(see table).
~~——————~~
A3 Payments
Utilities 3,676 - - 3,676 5,114
Insurance/Licences 3,203 - - 3,203 5,524
Refurb Project - 37,180 - 37,180 -
Maintenance 855 - - 855 3,436
Events 2,460 - - 2,460 442
Administration 2,452 - - 2,452 471
- - - - -
- - - - -
- - - - -
**Sub total ** 12,646 37,180 - 49,826 14,987
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 12,646
37,180
-
49,826
14,987
A4 Asset and investment
purchases, (see table)
~~—————~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **		 - 2,009
2,225
-
216
- 5,324
-
-
-
-
-
-
-
-
-
-
- 2,009
2,225
-
216
- 5,324
~~=====~~

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Community Account
Commercial Instant Acess Account
Details
nil
Details
nil
Details
nil
Details
nil
Signature
Signed on Original
Signed on Original
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
2,564
-
8,361
-
-
-
10,925
-
Agreement Error
Agreement Error
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
T SMITH
Clare Horrocks
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Signed on Original T SMITH 21-Jan-26
Signed on Original Clare Horrocks 21-Jan-26

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

CHIPPING WARDEN VILLAGE HALL TRUST

On accounts for the year ended

31 MARCH 2025

Charity no (if any)

1019012

Set out on pages

1 AND 2

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 Mar 2025 DD / MM / YYYY .

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed on Original 20 Jan 26

Signed: Date: Name:

Helen Mason

Relevant professional qualification(s) or body (if any):

Bookkeeper/Administrator

1

October 2018

IER

Address:

25 Hogg End

Chipping Warden

OX17 1LY

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose . None

2

October 2018

IER