## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 1 Apr 2024 **To** 31 Mar 2025
## Section A Reference and administration details
**Charity name**
Chipping Warden Village Hall Trust
**Other names charity is known by** None **Registered charity number (if any)** 1019012 **Charity's principal address** Chipping Warden Village Hall 18 Byfield Road Chipping Warden **Postcode OX17 1LD**
## **Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|Thomas Smith|Chair / Treasurer|Wholeyear||
|Ann Buckingham|Trustee|Wholeyear||
|Clare Horrocks|Trustee|Wholeyear||
|Patricia Tomalin|Trustee|Wholeyear||
|Nicholas Green|Trustee|Wholeyear||
|Margaret Grigson|Secretary|Wholeyear||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
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19
20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** Chipping Warden Parish Council Whole Year ~~——~~ 1 March **2012**
March **2012**
**TAR**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**none**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed
Type of governing document (eg. trust deed, constitution) Unincorporated association How the charity is constituted (eg. trust, association, company) Trustees are selected on their interest in the trust and the village and their Trustee selection methods commitment to these concepts. Constitutionally, we require unanimous (eg. appointed by, elected by) agreement amongst the current trustees to select and appoint a trustee
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Induction and Training. There is currently no policy in place for training and induction. However, it was decided at the last AGM that the generation of such a policy has to be undertaken primarily because of the changes to the village structure. Structure. The structure is one in which everyone plays a part in the management of the Hall Trust. While we have Chair (Leader) Treasurer and Secretary everyone is expected to take a full part in the management activities and events.
- the charity’s organisational Risks. All trustees are expected to understand risks to the trust and its
- structure and any wider establishment. As such where applicable these are discussed at the
- network with which the charity regular monthly meetings.
- works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The property is to be used as a Village Hall for the benefit of the inhabitants of the Parish of Chipping Warden. In that, the Trustees are charged with providing a facility for the benefit of the local community with the baseline purpose of enhancing the mental health and education of all.
March **2012**
**TAR**
2
The purpose of the Village Hall has been reviewed in recent years and in an effort to meet its baseline objectives has improved the facilities available and by doing so encourage private use of the hall. This has been on the rise over this reporting period and is expected to continue to rise.
The trustees have laid out a programme of monthly activities encouraging the local community to join in a friendly sociable and healthy time. These activities vary from social evenings to educational sessions with external speakers.
The trustees have encouraged the use of the hall by the local sports teams and encouraged the use of the adjacent sports field by hosting the **Summary of the main activities** local junior football teams, \the sports club of course manages the field but **undertaken for the public** the use of the village hall is encouraged. **benefit in relation to these** By encouraging individuals and groups who need space to train, entertain **objects (include within this** or hold meetings maximum use is made of the facility. **section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The Trust is not in a position to make grants to individuals or groups. However, the Trustees consider many applications for a review of charges and where it is deemed appropriate consideration, in the form of reduced fees is approved. The baseline, of course being, that the Hall is not out of pocket.
You **may choose** to include further statements, where relevant, about:
Of course, the hall needs to run smoothly and could not exist without a helpful band of volunteers. These people who are committed to the Hall and the Trust are locally known as the “Friends of the Village Hall”.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This reporting period has followed a couple of lean years leading up to and culminating in the award of a grant by HS2 with the specific purpose of refurbishing listed parts of the Village Hall. This grant is shown in the accounts which also show most of the award has been spent on the project. The work carried out by some of the Committee and Friends of the Hall and where appropriate professional people has been completed during the reporting period and a grand opening was held in the early spring. This was a major milestone in the development of the Village Hall as a significant asset for the village.
As a result we have seen a rise in the bookings for the Hall and the Committee has been able to run an increased number of events providing support to the local community.
The refurbishment of the hall has also attracted booking from local businesses for meetings and conferences which extend into 2025-26. In summary our main achievement has been to engender to the local community the Village Hall and its purpose increasing the income stream to ensure that the Hall develops further.
It is also important for the Hall to keep going to ensure that the ever increasing cost of utilities is managed.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trusts policy on reserves is relatively simple. In the past there were no reserves and the Hall lurched from one crises to the next and relied generally on being bankrolled for events until the income from those events is achieved. The Trust has now established a financial position which means events are self-supporting and the reserves are held to cover unexpected costs and support activities at the discretion of the Trustees.
**Details of any funds materially in deficit.**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The principal source of funds if from Hall Hire and events held. Where ever possible the Trustees will aim to get sponsorship for specific events/activities.
The Trustees are keen to ensure support is available to the local community when required. An example for this type of activity is the support given to the village by the village hall during a recent water shortage.
The Village Hall remains the centre for emergency control if required.
- investment policy and The Trustees do not have funds to permit extra investment but as funds
- objectives including any become available the policy will be to invest to provide ethical and
- ethical investment policy environmental investment. adopted.
## **Section F Other optional information**
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Signed on Original **Signature(s)** Signed on Original Clare Horrocks **Full name(s)** Tom Smith **Position (eg Secretary, Chair,** Chair Trustee **etc)**
March **2012**
**TAR**
5
Date
20 Jan 26
TAR
March 2012
**Charity Name No (if any) Chipping Warden Village Hall Trust 1019012**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 1-Apr-24 31-Mar-25 ~~ee ee~~ **Section A Receipts and payments**
## **CC16a**
||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||||
|Grants|||**-**||**39,405**||**-**||**39,405**||**-**|
|Events|||**6,931**||**-**||**-**||**6,931**||**4,513**|
|Hall Hire|||**3,706**||**-**||**-**||**3,706**||**5,150**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_||**10,637**||**39,405**||**-**||**50,042**||**9,663**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 10,637**
**39,405**
**-**
**50,042**
**9,663**
**A2 Asset and investment sales,**
**(see table).**
~~——————~~||||||||||||
|**A3 Payments**||||||||||||
|Utilities|||**3,676**||**-**||**-**||**3,676**||**5,114**|
|Insurance/Licences|||**3,203**||**-**||**-**||**3,203**||**5,524**|
|Refurb Project|||**-**||**37,180**||**-**||**37,180**||**-**|
|Maintenance|||**855**||**-**||**-**||**855**||**3,436**|
|Events|||**2,460**||**-**||**-**||**2,460**||**442**|
|Administration|||**2,452**||**-**||**-**||**2,452**||**471**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
||||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|||**12,646**||**37,180**||**-**||**49,826**||**14,987**|
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 12,646**
**37,180**
**-**
**49,826**
**14,987**
**A4 Asset and investment**
**purchases, (see table)**
~~—————~~||||||||||||
|**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **||**- 2,009**
**2,225**
**-**
**216**
**- 5,324**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- 2,009**
**2,225**
**-**
**216**
**- 5,324**
~~=====~~||||||||||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Community Account
Commercial Instant Acess Account
**Details**
nil
**Details**
nil
**Details**
nil
**Details**
nil
Signature
Signed on Original
Signed on Original
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**2,564**
**-**
**8,361**
**-**
**-**
**-**
**10,925**
**-**
Agreement Error
Agreement Error
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
T SMITH
Clare Horrocks
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Signed on Original|T SMITH|21-Jan-26|
||Signed on Original|Clare Horrocks|**21-Jan-26**|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name
CHIPPING WARDEN VILLAGE HALL TRUST
**On accounts for the year ended**
31 MARCH 2025
**Charity no (if any)**
1019012
## **Set out on pages**
1 AND 2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 Mar 2025 **DD / MM / YYYY** .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
Signed on Original 20 Jan 26
**Signed: Date: Name:**
Helen Mason
**Relevant professional qualification(s) or body (if any):**
Bookkeeper/Administrator
1
**October 2018**
**IER**
**Address:**
25 Hogg End
Chipping Warden
OX17 1LY
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . None
2
**October 2018**
**IER**