Trustees' Annual Report for the period
Period start date Period end date 1 July 2024 30 June 2025
From
To
Section A Reference and administration details
Charity name Rotary Club of Cambridge
Other names charity is known by
Registered charity number (if any) 1018844
Charity's principal address 18 Latham Road
Cambridge
Postcode CB2 7EQ
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Graeme Minto | Chairman | RotaryClub of Cambridge | |
| Clare Waterhouse | RotaryClub of Cambridge | ||
| AnthonyNix | RotaryClub of Cambridge | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
- Type of governing document (eg. trust deed, constitution)
How the charity is constituted
Trust Deed
Trust
- (eg. trust, association, company)
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Trustee selection methods
(eg. appointed by, elected by)
The Trustees are appointed from amongst the members of the Rotary Club of Cambridge each year at the Annual General Meeting of the Club.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The Trust Fund only makes grants to registered charities or recognised charitable organisations for charitable purposes in the UK and abroad.
Payments are approved by Club Council and submitted to the Trustees.
Recipients for unrestricted funds are selected by the Club Council and Club Service Committees and may include causes supported by Rotary District 1080, (RotaryGBI) Rotary International in Great Britain & Ireland or (RI) Rotary International
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The governing document - the Trust Deed of 12th October 1972 sets out the aims as “for the relief of the poor and needy or to or for such other charitable purpose institution society or object as the Rotary Club of Cambridge shall in duly constituted meeting from time to time direct.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust Fund’s aims and objectives and in planning future activities and setting the grant making policy for the year. The Trust Fund carried out these objects by making grants to charitable bodies to assist them in the furtherance of their charitable aims. The trustees consider that the grants made in the year are for public benefit both in the UK and Internationally for: The relief of poverty and needy; The saving of lives especially disaster relief; The advancement of education; religion; health; citizenship; community development; conflict resolution and reconciliation. The encouragement of the understanding of Environmental Matters including Climate Change.
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Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
The receipts this year were £43,296 (2024 £37,407) including gift aid tax Summary of the main repayments of £3,328 (2024 £4,844) achievements of the charity After making donations totalling £41,634 (2024 £33,579) the balance on during the year the fund Is £8.597 (2024 £6,935)
The main beneficiaries have been: The Rotary Foundation Cambridge Aid ShelterBox Arthur Rank Hospice Charity BBC Children in Need Three African Schools benefitted from the proceeds of our annual schools carol concerts. Freedom School, Kenya Solomon Qatyana Primary School, South Africa Kamatarisi Primary School, Uganda
Section E Financial review
The Trust Fund holds a cash reserve of £1,000 to meet contingencies Brief statement of the such as disaster appeals, a cash reserve of £587 for Environment charity’s policy on reserves Projects, and a cash reserve of £830 as the balance of the donation from ARM Ltd. It does not hold any other reserves, except where funds have not been fully expended in the year and are carried forward and available in the next period, or are held pending payment to a specific cause at a later date, or for which further donations are expected Details of any funds materially in deficit
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
Funds are raised from regular donations from Rotarians and from specific fund raising activities in support of selected recipients.
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) SIGN Full name(s) Graeme Sutherland Minto Position (eg Secretary, Chair, Chair of Trustees etc) Date 10 April 2026
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Charity Name No (if any) Rotary Club of Cambridge Trust Fund 1018844 Receipts and payments accounts CC16a For the period Period start date Period end date To — ~~SSS~~ from 01-Jul-24 30-Jun-25 Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 3,580 21,938 - 25,518 16,136 Gift Aid Tax Recovered 1,048 2,280 - 3,328 4,844 Street Collections 1,593 - 1,593 1,168 Fund Raising Events 12,856 - 12,856 15,259 Sub total 4,628 38,667 - 43,295 37,407 A2 Asset and investment sales, - - - - - ~~—————=~~ Total receipts 4,628 38,667 - 43,295 37,407 ~~|~~ A3 Payments Donations made ~~|~~ 5,242 36,392 - 41,634 33,579 Costs ~~|~~ Sub total 5,242 36,392 - 41,634 33,579 ~~| | | |~~ A4 Asset and investment purchases, etc. - - - - - Total payments 5,242 36,392 - 41,634 33,579 ~~SS SS~~ Net of receipts/(payments) - 614 2,275 - 1,661 3,828 A5 Transfers between funds - - - A6 Cash funds last year end 5,475 1,461 - 6,936 3,107 Cash funds this year end 4,861 3,736 - 8,597 6,935 ~~===>~~
CCXX R1 accounts (SS)
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| Section B Statement of assets and liabilities at the end of the period ~~ee~~ |
Section B Statement of assets and liabilities at the end of the period ~~ee~~ |
|---|---|
| Unrestricted Restricted funds Endowment |
|
| Categories | funds funds Details |
| to nearest £ to nearest £ to nearest £ |
|
| B1 Cash funds | 2,032 953 - 2,829 2,783 - 4,861 3,736 - Total cash funds NatWest Bank - current account NatWest Bank -deposit account ~~———~~ |
| OK OK OK (agree balances with receipts and payments account(s)) |
|
| Unrestricted Restricted funds Endowment |
|
| funds funds |
|
| to nearest £ to nearest £ to nearest £ Details |
|
| B2 Other monetary assets | - - - Fund to which asset belongs Cost (optional) Current value (optional) Details none ~~eb~~ |
| B3 Investment assets | - - Fund to which asset belongs Cost (optional) Current value (optional) Details none ~~0~~ |
| B4 Assets retained for the charity’s own use |
- - - - Fund to which Amount due When due none ~~-——]~~ ~~— |
| liability relates (optional) (optional) Details |
|
| B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
- Date of approval 10-Apr-26 Print Name Graeme SutherlandMinto Signature none ~~0~~ ~~Os~~ ~~ee~~ |
CCXX R1 accounts (SS)
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity NameRotary Club of Cambridge Trust Fund members of
On accounts for the year 30 June 2025 Charity no 1018844 ended (if any) Set out on pages 1-7 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Philip james Date: 20[th] September 2025 ~~ee |~~ Name: Philip James ~~Ce~~ Relevant professional qualification(s) or body (if any): Address: Brook House 1 Shelford Road, Whittlesford, Cambridge CB22 4PG
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October 2018
IER