## **Trustees' Annual Report for the period** Period start date Period end date 1 July 2024 30 June 2025 **From** **To** ## Section A Reference and administration details ## **Charity name** Rotary Club of Cambridge **Other names charity is known by** **Registered charity number (if any)** 1018844 **Charity's principal address** 18 Latham Road Cambridge **Postcode CB2 7EQ** ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Graeme Minto|Chairman||RotaryClub of Cambridge| |Clare Waterhouse|||RotaryClub of Cambridge| |AnthonyNix|||RotaryClub of Cambridge| ||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** - Type of governing document (eg. trust deed, constitution) How the charity is constituted Trust Deed Trust - (eg. trust, association, company) **April 2009** **TAR** 1 Trustee selection methods (eg. appointed by, elected by) The Trustees are appointed from amongst the members of the Rotary Club of Cambridge each year at the Annual General Meeting of the Club. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Trust Fund only makes grants to registered charities or recognised charitable organisations for charitable purposes in the UK and abroad. Payments are approved by Club Council and submitted to the Trustees. Recipients for unrestricted funds are selected by the Club Council and Club Service Committees and may include causes supported by Rotary District 1080, (RotaryGBI) Rotary International in Great Britain & Ireland or (RI) Rotary International - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The governing document - the Trust Deed of 12th October 1972 sets out the aims as “for the relief of the poor and needy or to or for such other charitable purpose institution society or object as the Rotary Club of Cambridge shall in duly constituted meeting from time to time direct. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust Fund’s aims and objectives and in planning future activities and setting the grant making policy for the year. The Trust Fund carried out these objects by making grants to charitable bodies to assist them in the furtherance of their charitable aims. The trustees consider that the grants made in the year are for public benefit both in the UK and Internationally for: The relief of poverty and needy; The saving of lives especially disaster relief; The advancement of education; religion; health; citizenship; community development; conflict resolution and reconciliation. The encouragement of the understanding of Environmental Matters including Climate Change. **April 2009** **TAR** 2 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance The receipts this year were £43,296 (2024 £37,407) including gift aid tax **Summary of the main** repayments of £3,328 (2024 £4,844) **achievements of the charity** After making donations totalling £41,634 (2024 £33,579) the balance on **during the year** the fund Is £8.597 (2024 £6,935) The main beneficiaries have been: The Rotary Foundation Cambridge Aid ShelterBox Arthur Rank Hospice Charity BBC Children in Need Three African Schools benefitted from the proceeds of our annual schools carol concerts. Freedom School, Kenya Solomon Qatyana Primary School, South Africa Kamatarisi Primary School, Uganda ## **Section E Financial review** The Trust Fund holds a cash reserve of £1,000 to meet contingencies **Brief statement of the** such as disaster appeals, a cash reserve of £587 for Environment **charity’s policy on reserves** Projects, and a cash reserve of £830 as the balance of the donation from ARM Ltd. It does not hold any other reserves, except where funds have not been fully expended in the year and are carried forward and available in the next period, or are held pending payment to a specific cause at a later date, or for which further donations are expected **Details of any funds materially in deficit** **April 2009** **TAR** 3 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Funds are raised from regular donations from Rotarians and from specific fund raising activities in support of selected recipients. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** SIGN **Full name(s)** Graeme Sutherland Minto **Position (eg Secretary, Chair,** Chair of Trustees **etc) Date** 10 April 2026 **April 2009** **TAR** 4 **Charity Name No (if any) Rotary Club of Cambridge Trust Fund 1018844 Receipts and payments accounts CC16a For the period** Period start date Period end date **To** — ~~SSS~~ **from** 01-Jul-24 30-Jun-25 **Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 3,580 21,938 - 25,518 16,136** Gift Aid Tax Recovered **1,048 2,280 - 3,328 4,844** Street Collections **1,593 - 1,593 1,168** Fund Raising Events **12,856 - 12,856 15,259** _**Sub total**_ **4,628 38,667 - 43,295 37,407 A2 Asset and investment sales, - - - - -** ~~—————=~~ _**Total receipts**_ **4,628 38,667 - 43,295 37,407** ~~|~~ **A3 Payments** Donations made ~~|~~ **5,242 36,392 - 41,634 33,579** Costs ~~|~~ _**Sub total**_ **5,242 36,392 - 41,634 33,579** ~~| | | |~~ **A4 Asset and investment purchases, etc. - - - - -** _**Total payments**_ **5,242 36,392 - 41,634 33,579** ~~SS SS~~ _**Net of receipts/(payments)**_ **- 614 2,275 - 1,661 3,828 A5 Transfers between funds - - - A6 Cash funds last year end 5,475 1,461 - 6,936 3,107** _**Cash funds this year end**_ **4,861 3,736 - 8,597 6,935** ~~===>~~ CCXX R1 accounts (SS) 14/04/2026 1 |**Section B Statement of assets and liabilities at the end of the period**
~~ee~~|**Section B Statement of assets and liabilities at the end of the period**
~~ee~~| |---|---| ||**Unrestricted**
**Restricted funds**
**Endowment**| |**Categories**|**funds**
**funds**
**Details**| ||**to nearest £**
**to nearest £**
**to nearest £**| |**B1 Cash funds**|**2,032**
**953**
**-**
**2,829**
**2,783**
**-**
**4,861**
**3,736**
**-**
**_Total cash funds_**
NatWest Bank - current account
NatWest Bank -deposit account
~~———~~| ||OK
OK
OK
(agree balances with receipts and payments account(s))| ||**Unrestricted**
**Restricted funds**
**Endowment**| ||**funds**
**funds**| ||**to nearest £**
**to nearest £**
**to nearest £**
**Details**| |**B2 Other monetary assets**|**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**Current value**
**(optional)**
**Details**
none
~~eb~~| |**B3 Investment assets**|**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**Current value**
**(optional)**
**Details**
none
~~0~~| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**When due**
none
~~-——]~~
~~— |, —~~| ||**liability relates**
**(optional)**
**(optional)**
**Details**| |**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**-**
Date of approval
10-Apr-26
Print Name
Graeme SutherlandMinto
Signature
none
~~0~~
~~Os~~
~~ee~~| CCXX R1 accounts (SS) 14/04/2026 1 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees/** Charity NameRotary Club of Cambridge Trust Fund **members of** **On accounts for the year** 30 June 2025 **Charity no** 1018844 **ended (if any) Set out on pages** 1-7 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** _Philip james_ **Date:** 20[th] September 2025 ~~ee |~~ **Name:** Philip James ~~Ce~~ **Relevant professional qualification(s) or body (if any): Address:** Brook House 1 Shelford Road, Whittlesford, Cambridge CB22 4PG 1 **October 2018** **IER**