2021-09-30-accounts - Elmstead Community Centre

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Trustees' Annual Report for the period
Period start date Period end date
01 10 2020 30 09 2021
From To
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Section A Reference and administration details

Charity name ELMSTEAD COMMUNITY CENTRE Other names charity is known by Registered charity number (if any)[1018831]

Charity's principal address COMMUNITY CENTRE SCHOOL ROAD ELMSTEAD Postcode CO7 7ET

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 SID WRIGHT CHAIRMAN
2 RON FAIRWEATHER TREASURER
3 DAWN STAMMERS
4 LINDA SCOTT
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6
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12
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20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION 1975 Type of governing document

(eg. trust deed, constitution)

UNINCORPORATED ASSOCIATION How the charity is constituted (eg. trust, association, company) APPOINTED ANNUALLY AT AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

TO PROVIDE FACILITIES FOR LOCAL GROUPS AND ORGANISATIONS TO CONDUCT THEIR DAY-TO-DAY ACTIVITIES

Summary of the objects of the charity set out in its governing document

MANY ORGANISATIONS HAVE HIRED OUR PREMISES BENEFITTING OLD AND YOUNG ALIKE TO FURTHER THEIR WELLBEING AND SOCIAL AWARENESS.

THE TRUSTEES ARE SATISIFIED THAT THE ACTIVITIES MEET THE CHARITY COMMISSION PUBLIC BENEFIT TEST.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

BEING A YEAR OF EXCEPTIONAL TIMES, WE HAVE STRIVED Summary of the main WHEREVER POSSIBLE TO KEEP THE CENTRE OPEN FOR OUR achievements of the USERS. charity during the year WE HAVE PUT IN PLACE COVID 19 PRECAUTIONS AND RISK ASSESSMENTS TO ENSURE THE CENTRE OPERATES WITHIN THE REQUIRED GUIDELINES. THIS HAS MEANT THAT MANY LOCAL PEOPLE COULD STILL ATTEND THE CENTRE WHEREVER POSSIBLE TO MEET AND SOCIALISE AND ATTEND CLASSES AND GROUPS. WE ORGANISED A LOCAL GARAGE SALE IN THE VILLAGE WHICH WAS WELL ATTENDED AND GENERATED OVER £500 FOR OUR FUNDS.

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

WE AIM TO MAINTAIN A RESERVE OF OVER 3 MONTHS OPERATIONAL NEEDS.

AT THE MOMENT WE HAVE A MUCH GREATER SUM WHICH IS BEING ACCUMULATED IN READINESS FOR THE OPENING OF OUR NEW CENTRE TO PROVIDE NEW FIXTURES AND FITTINGS

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

WE ARE IN CONSULTATION WITH LOCAL DEVELOPERS TO BUILD A NEW COMMUNITY CENTRE ON AN ADJACENT SITE TO OUR EXISTING BUILDING.

THIS LARGER BUILDING WILL ENABLE US TO OFFER MORE SPACE TO SOME OF OUR EXISTING USERS (CUBS, SCOUTS, WW, BOWLS) THE ROOM TO EXPAND THEIR ACTIVITIES AND HELP MORE PEOPLE IN THE NEIGHBOURHOOD.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) RAFairweather

Full name(s) RONALD ALFRED FAIRWEATHER Position (eg Secretary, TREASURER/MANAGER Chair, etc) Date 08.11.2021

March 2012

TAR

ELMSTEAD COMMUNrrY CENTRE Registered Charlty No.1018831 Income & Expenditure Account for the Year Ended 30th September 2021 2020121 2019120 INCOME From Tradlng Actlvities Regular Lettings Private Lettings Booking Deposits 5,950.(X) 1,145.( 6,555.0) Other Income Fundraising Donations Government Grant 883.0) 1,162.12 19,891.62 io,ox). Interest from Assets 462.99 980.41 TOTAL INCOME 28,332.61 19,687.53 EXPENDITURE Cleaning Repairs & Mntce Energy Water Rates Insurance 1,382.06 1,054.40 146.89 970.10 1,335.f 222.07 294.(X) 329.84 295.36 49.59 324.52 Waste RCCE audit fee+TDC licence New Equipment Office Supplies TOTAL EXPENDITURE 519.65 182.CX) 91.56 10.95 183.0) 238.71 45.(X) 4,369.16 3,615.98 NET SURPLUS 24,716.63 15,318.37 Balance Brought Forward 84,1.31 69482.94 Balance Carrled Forward 109,517.94 84,801.31

ELMSTEAD COMMUNITY CENTRE Registered Charity No.1018831 Statement of A55ets & Liabilities at 30th September 2021 MONETARY ASSETS 2021 2020 Bank Balance5 Current Account Deposit Account NCC Account 2,099.14 47,000.00 9,007.56 51,411.24 1,834.24 23,007.79 9,006.68 50.952.60 Metro Bank Account Petty Cash Total 109,517.94 84,801.31 Debtors Unpaid letting Invoices 70.C#) 270.¢X) Creditors Outstanding bills NON MONETARY ASSETS Tables & chairs Kitchen Equipment Fire Extinguishers PA System Off ice equipment Cleanin8 Equipment AV Equipment 45C(J. IC(K).CX) 45. IIXX).(K) 5CQ.CrfJ 2(XK).11) 2(.(K] 1643.CKJ 1643.C 38A).(X) 1Tr)23. 380.C(t l(K)23.CO

Independent Examiner's Report to the Trustees of Elmstead Community Centre {Registered Charity No. 1018831) I report to the trustees on my examination of the accounts of Elmstead Community Centre for the year ended 30 September 2021. Responsibilities and basis of report As the charity tnjstees of the Trust you are responsible for the preparation of the accounts in accordance with the requiremenls of the Charities Act 2011 {'the Acl,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have Completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe Ihat in any material respect.. a¢¢ounling records were not kept in respect of the Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection wiu) the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J Stobart FCCA RCCE House. Threshelfords Business Park, Inworth Road, Feering C05 9SE 26, October 2021