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Trustees' Annual Report for the period<br>Period start date Period end date<br>01 10 2020 30 09 2021<br>From To<br>**----- End of picture text -----**<br>



## Section A                        Reference and administration details 

**Charity name** ELMSTEAD COMMUNITY CENTRE **Other names charity is known by Registered charity number (if any)**[1018831] 

**Charity's principal address** COMMUNITY CENTRE SCHOOL ROAD ELMSTEAD **Postcode CO7 7ET** 

## **Names of the charity trustees who manage the charity** 


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Name of person (or body)<br>Dates acted if not for<br>Trustee name Office (if any) entitled to appoint trustee<br>whole year<br>(if any)<br>1 SID WRIGHT CHAIRMAN<br>2 RON FAIRWEATHER TREASURER<br>3 DAWN STAMMERS<br>4 LINDA SCOTT<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20<br>**----- End of picture text -----**<br>


## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

March **2012** 

**TAR** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

CONSTITUTION 1975 Type of governing document 

- (eg. trust deed, constitution) 

UNINCORPORATED ASSOCIATION How the charity is constituted (eg. trust, association, company) APPOINTED ANNUALLY AT AGM Trustee selection methods 

(eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

March **2012** 

**TAR** 

2 



TO PROVIDE FACILITIES FOR LOCAL GROUPS AND ORGANISATIONS TO CONDUCT THEIR DAY-TO-DAY ACTIVITIES 

## **Summary of the objects of the charity set out in its governing document** 

MANY ORGANISATIONS HAVE HIRED OUR PREMISES BENEFITTING OLD AND YOUNG ALIKE TO FURTHER THEIR WELLBEING AND SOCIAL AWARENESS. 

THE TRUSTEES ARE SATISIFIED THAT THE ACTIVITIES MEET THE CHARITY COMMISSION PUBLIC BENEFIT TEST. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

March **2012** 

**TAR** 

3 



You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

Section D                      Achievements and performance 

March **2012** 

**TAR** 

4 



## Section D                      Achievements and performance 

BEING A YEAR OF EXCEPTIONAL TIMES, WE HAVE STRIVED **Summary of the main** WHEREVER POSSIBLE TO KEEP THE CENTRE OPEN FOR OUR **achievements of the** USERS. **charity during the year** WE HAVE PUT IN PLACE COVID 19 PRECAUTIONS AND RISK ASSESSMENTS TO ENSURE THE CENTRE OPERATES WITHIN THE REQUIRED GUIDELINES. THIS HAS MEANT THAT MANY LOCAL PEOPLE COULD STILL ATTEND THE CENTRE WHEREVER POSSIBLE TO MEET AND SOCIALISE AND ATTEND CLASSES AND GROUPS. WE ORGANISED A LOCAL GARAGE SALE IN THE VILLAGE WHICH WAS WELL ATTENDED AND GENERATED OVER £500 FOR OUR FUNDS. 

**Section E                    Financial review** 

March **2012** 

**TAR** 

5 



**Brief statement of the charity’s policy on reserves** 

WE AIM TO MAINTAIN A RESERVE OF OVER 3 MONTHS OPERATIONAL NEEDS. 

AT THE MOMENT WE HAVE A MUCH GREATER SUM WHICH IS BEING ACCUMULATED IN READINESS FOR THE OPENING OF OUR NEW CENTRE TO PROVIDE NEW FIXTURES AND FITTINGS 

**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

WE ARE IN CONSULTATION WITH LOCAL DEVELOPERS TO BUILD A NEW COMMUNITY CENTRE ON AN ADJACENT SITE TO OUR EXISTING BUILDING. 

THIS LARGER BUILDING WILL ENABLE US TO OFFER MORE SPACE TO SOME OF OUR EXISTING USERS (CUBS, SCOUTS, WW, BOWLS) THE ROOM TO EXPAND THEIR ACTIVITIES AND HELP MORE PEOPLE IN THE NEIGHBOURHOOD. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

## **Signature(s)** RAFairweather 

**Full name(s)** RONALD ALFRED FAIRWEATHER **Position (eg Secretary,** TREASURER/MANAGER **Chair, etc) Date** 08.11.2021 

March **2012** 

**TAR** 

6 



ELMSTEAD COMMUNrrY CENTRE
Registered Charlty No.1018831
Income & Expenditure Account for the Year Ended 30th September 2021
2020121
2019120
INCOME
From Tradlng Actlvities
Regular Lettings
Private Lettings
Booking Deposits
5,950.(X)
1,145.(
6,555.0)
Other Income
Fundraising
Donations
Government Grant
883.0)
1,162.12
19,891.62
io,ox).
Interest from Assets
462.99
980.41
TOTAL INCOME
28,332.61
19,687.53
EXPENDITURE
Cleaning
Repairs & Mntce
Energy
Water
Rates
Insurance
1,382.06
1,054.40
146.89
970.10
1,335.f
222.07
294.(X)
329.84
295.36
49.59
324.52
Waste
RCCE audit fee+TDC licence
New Equipment
Office Supplies
TOTAL EXPENDITURE
519.65
182.CX)
91.56
10.95
183.0)
238.71
45.(X)
4,369.16
3,615.98
NET SURPLUS
24,716.63
15,318.37
Balance Brought Forward
84,￿1.31
69482.94
Balance Carrled Forward
109,517.94
84,801.31

ELMSTEAD COMMUNITY CENTRE
Registered Charity No.1018831
Statement of A55ets & Liabilities at 30th September 2021
MONETARY ASSETS
2021
2020
Bank Balance5
Current Account
Deposit Account
NCC Account
2,099.14
47,000.00
9,007.56
51,411.24
1,834.24
23,007.79
9,006.68
50.952.60
Metro Bank Account
Petty Cash
Total
109,517.94
84,801.31
Debtors
Unpaid letting Invoices
70.C#)
270.¢X)
Creditors
Outstanding bills
NON MONETARY ASSETS
Tables & chairs
Kitchen Equipment
Fire Extinguishers
PA System
Off ice equipment
Cleanin8 Equipment
AV Equipment
45C(J.
IC(K).CX)
45￿.
IIXX).(K)
5CQ.CrfJ
2(XK).11)
2(￿.(K]
1643.CKJ
1643.C
38A).(X)
1Tr)23.
380.C(t
l(K)23.CO

Independent Examiner's Report to the Trustees of Elmstead Community Centre
{Registered Charity No. 1018831)
I report to the trustees on my examination of the accounts of Elmstead Community
Centre for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity tnjstees of the Trust you are responsible for the preparation of the
accounts in accordance with the requiremenls of the Charities Act 2011 {'the Acl,).
I report in respect of my examination of the Trust's accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under section 145(5)(b) of the
Act.
Independent examiner's statement
I have Completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe Ihat in any
material respect..
a¢¢ounling records were not kept in respect of the Trust as required by section
130 of the Act- or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection wiu) the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
J Stobart FCCA
RCCE House. Threshelfords Business Park, Inworth Road, Feering C05 9SE
26, October 2021

ELMSTEAD COMMUNrrY CENTRE
Registered Charlty No.1018831
Income & Expenditure Account for the Year Ended 30th September 2021
2020121
2019120
INCOME
From Tradlng Actlvities
Regular Lettings
Private Lettings
Booking Deposits
5,950.(X)
1,145.(
6,555.0)
Other Income
Fundraising
Donations
Government Grant
883.0)
1,162.12
19,891.62
io,ox).
Interest from Assets
462.99
980.41
TOTAL INCOME
28,332.61
19,687.53
EXPENDITURE
Cleaning
Repairs & Mntce
Energy
Water
Rates
Insurance
1,382.06
1,054.40
146.89
970.10
1,335.f
222.07
294.(X)
329.84
295.36
49.59
324.52
Waste
RCCE audit fee+TDC licence
New Equipment
Office Supplies
TOTAL EXPENDITURE
519.65
182.CX)
91.56
10.95
183.0)
238.71
45.(X)
4,369.16
3,615.98
NET SURPLUS
24,716.63
15,318.37
Balance Brought Forward
84,￿1.31
69482.94
Balance Carrled Forward
109,517.94
84,801.31

ELMSTEAD COMMUNITY CENTRE
Registered Charity No.1018831
Statement of A55ets & Liabilities at 30th September 2021
MONETARY ASSETS
2021
2020
Bank Balance5
Current Account
Deposit Account
NCC Account
2,099.14
47,000.00
9,007.56
51,411.24
1,834.24
23,007.79
9,006.68
50.952.60
Metro Bank Account
Petty Cash
Total
109,517.94
84,801.31
Debtors
Unpaid letting Invoices
70.C#)
270.¢X)
Creditors
Outstanding bills
NON MONETARY ASSETS
Tables & chairs
Kitchen Equipment
Fire Extinguishers
PA System
Off ice equipment
Cleanin8 Equipment
AV Equipment
45C(J.
IC(K).CX)
45￿.
IIXX).(K)
5CQ.CrfJ
2(XK).11)
2(￿.(K]
1643.CKJ
1643.C
38A).(X)
1Tr)23.
380.C(t
l(K)23.CO

Independent Examiner's Report to the Trustees of Elmstead Community Centre
{Registered Charity No. 1018831)
I report to the trustees on my examination of the accounts of Elmstead Community
Centre for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity tnjstees of the Trust you are responsible for the preparation of the
accounts in accordance with the requiremenls of the Charities Act 2011 {'the Acl,).
I report in respect of my examination of the Trust's accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under section 145(5)(b) of the
Act.
Independent examiner's statement
I have Completed my examination. I confirm that no material matters have come to my
attention in connection with the examination giving me cause to believe Ihat in any
material respect..
a¢¢ounling records were not kept in respect of the Trust as required by section
130 of the Act- or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection wiu) the
examination to which attention should be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
J Stobart FCCA
RCCE House. Threshelfords Business Park, Inworth Road, Feering C05 9SE
26, October 2021