The Rotary Club of Bromley Service and Charity Trust Fund Report and Financial Statements Year ended 30 June 2024
Registered Charity number 1018830
The Rotary Club of Bromley Service and Charity Trust Fund Report and Financial Statements - contents Year Ended 30 June 2024
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1-2 Trustees Report
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3 Independent Examiner's Report
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4 Statement of Financial Activities
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5 Balance Sheet
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6-9 Notes to the Financial Statements
Service and Charity Trust Fund
The Rotary Club of Bromley
Trustees Report Year ended 30 June 2024
The Trustees present their Report and Financial Statements of the charity for the year ended 30 June 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity number: 1018830
Principal address:
7 Osbourne House, 10 St. Martins lane, Beckenham, BR3 3XS
Trustees: Charles Harmer Iain Cowie Victor Hope
Independent Examiner: John Cardnell
Bankers:
NatWest, 143 High Street, Bromley, BR1 1YZ
STRUCTURE, GOVERNANCE AND MANAGEMENT
The trust is an unincorporated trust, established under a trust deed dated 17 November 1992. The trustees who have served during the year and subsequently are set out above. All trustees are ex-officio, being the President, President-Elect (vacant), Secretary and Treasurer of the Rotary Club of Bromley. Incoming trustees are made aware of the governing document, administrative procedures and the nature of the trust generally, and are given a copy of the Charity Commission's booklet on the duties and responsibilities of trustees. Risk management is dealt with by keeping under review the risks to which the trust may be exposed, and taking steps to mitigate those risks.
OBJECTIVES AND ACTIVITIES
The trustees confirm that they have given careful consideration to the Charity Commission's general guidance on public benefit when reviewing objectives and planning activities. The objects of the trust are the relief of the poor and needy or to or for such other charitable purposes as the Rotary Club of Bromley shall from time to time direct.
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The Rotary Club of Bromley
Service and Charity Trust Fund Trustees Report (continued) Year ended 30 June 2023
FINANCIAL REVIEW
The reserves policy of the trustees is to maintain the general funds at a level sufficient to cover initial costs of fund raising activities, plus a working balance in hand.
It is the intention to maintain the reserves at about £10,000, which is considered to be adequate. As can be seen from the Statement of Financial Activities,
total gross Income for the year decreased by £5,052 to £25,154
Outgoings of £27,075 were £8,757 less than the previous year,
and so the shortfall of income against expenditure of £1,921 decreased the general funds to £10,751.
STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS
The trustees are responsible for preparing the annual report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed, and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE TRUSTEES
Victor Hope
Dated: 10th December 2024
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The Rotary Club of Bromley
Service and Charity Trust Fund Independent Examiner's Report to the Trustees Year ended 30 June 2024
I report on the accounts of the Charity for the year ended 30 June 2024, which are attached.
Respective responsibilities of Trustees and Examiner
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act, whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently I do not express an audit opinion on the view given in the accounts.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention
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(a) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with Section 130 of the Act; and
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to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John Cardnell Berringers LLP Chartered Accountants Lygon House 50 London Road Bromley BR1 3RA
Dated:
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The Rotary Club of Bromley Service and Charity Trust Fund Statement of Financial Activities Year ended 30 June 2024
| Notes INCOME Investment income bank interest Charitable activities: fundraising & donation 2 gift aid tax Total EXPENDITURE Costs relating to fundraising activities 3 Charitable expenditure: donations 4 other payments 5 Total NET EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD UNRESTRICTED |
Restricted Unrestricted Funds Funds £ £ 409 7,986 14,636 2,123 |
Restricted Unrestricted Funds Funds £ £ 409 7,986 14,636 2,123 |
Total 2023-24 £ 409 22,622 2,123 |
Total 2022-23 £ 216 27,768 2,223 |
|---|---|---|---|---|
| 7,986 | 17,168 | 25,154 | 30,206 | |
| 39 690 6,310 15,390 1,637 3,009 |
729 21,700 4,646 |
3,244 28,486 4,102 |
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| 7,986 | 19,089 | 27,075 | 35,832 | |
| -1,921 | -5,626 | |||
| -1,921 12,672 |
-5,626 18,297 |
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| 10,751 | 12,672 |
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The Rotary Club of Bromley
Service and Charity Trust Fund
Balance Sheet 30 June 2024
| Notes FIXED ASSETS Leasehold garage/store at cost INVESTMENTS Cash on deposit CURRENT ASSETS Cash at Bank Debtors 6 CURRENT LIABILITIES Creditors - amounts due within one year Net Current Assets TOTAL NET ASSETS UNRESTRICTED FUND General Funds RESTRICTED FUNDS 7 Property Fund |
2023-24 £ 6,058 8,285 14,343 2,466 2,466 0 2,466 £ 16,809 10,751 0 6,058 £ 16,809 |
2023-24 £ 6,058 8,285 |
2022-23 £ 6,058 7,876 13,934 4,796 4,796 0 4,796 £ 18,730 12,672 0 6,058 |
2022-23 £ 6,058 7,876 13,934 4,796 4,796 0 4,796 £ 18,730 12,672 0 6,058 |
|---|---|---|---|---|
| 10,751 0 6,058 |
12,672 0 6,058 |
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| £ 18,730 |
The Financial Statements were approved on 10th December 2024 and signed by:
Charles Harmer
Iain Cowie
Victor Hope
) ) ) ) ) Trustees ) ) ) )
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
1 ACCOUNTING POLICIES
Basis of preparing financial statements
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable on the UK and Republic of Ireland (FRS102) (effective 1 January 2015)' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
Incoming resources: all income is included in the SOFA when the charity becomes entitled to it and the amount can be quantified with reasonable accuracy.
Investment Income
Investment income is recognised when received.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure and can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category.
Tangible fixed assets
The leasehold property is maintained in a state of repair such that its estimated residual value is not less than its cost. No annual charge for depreciation is made on the building.
Taxation
The charity is exempt from tax on its charitable activities.
Fund and reserves
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds
Property fund; this fund represents the cost of the charity's leasehold garage property
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
| 2 CHARITABLE ACTIVITIES - FUNDRAISING Christmas Collections 14,286.45 100.00 Tom Hennigan donation 250.00 District Grants received (re: Footsteps & Xmas Bag Donations received re: Ukraine Donations received re: Ravens Chat Donations received re: Foundation From John Lee 10 From Subs 130 Re: End Polio 588.58 85.00 Donation from Ravens 130.00 Donation from Iain (NatWest) 50.00 Crocus Sales 682.50 Donations received re: Earthquake in Turkey & Syr Commission received from Amazon £ 3 FUNDRAISING ACTIVITIES COSTS Christmas collection (Expenses) Ukraine Event at The Warren Foundation - Crocus bulbs £ Ralph & Ivan's Walk Carol Service Public donations Fred Carey donation |
Restricted Unrestricted Funds Funds £ £ 14,636 1,160 1,100 4,050 1,676 ia |
Restricted Unrestricted Funds Funds £ £ 14,636 1,160 1,100 4,050 1,676 ia |
Total 2023-24 £ 14,636 1,160 1,100 4,050 1,676 |
Total 2022-23 £ 17,142 860 2,761 4,000 100 265 529 2,098 13 |
|---|---|---|---|---|
| 7,986 14,636 |
22,622 | 27,768 | ||
| 690 39 |
690 39 |
2,695 549 175 |
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| 39 | 690 | 729 | 3,419 |
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
| 4 CHARITABLE EXPENDITURE - DONATIONS ODAS Brighter Beginnings Womens Aid / Xmas Bags Bromley & Sheppard's Colleges Michael Project BYMT Life Education Trust Footsteps International JusB Turkey & Syria Earthquake Shelterboxes Mayor of Bromley's charity Ukraine Sponsorship of Ravens Chat Freedom from Torture Bromley MIND / Dementia Sleigh donations to supporting charities: MND SVP Brighter Beginnings Maypole Scouts St Christopher's RNLI Cleaner & Greener Bromley Langley Park RC (Sleigh) Foal Farm Bromley Homeless Biggin Hill Community Care CarePlus Brighter Beginnings CAP Partnership Hayes Foodbank The Hygiene Bank Freddie Farmer RC Montreal (Global Grant Waterhole Project) |
Restricted Unrestricted Funds Funds £ £ 100 250 250 100 100 1,000 150 1,500 910 1,000 1,000 500 590 250 1,100 4,050 950 250 600 550 700 550 550 550 550 700 550 700 550 550 550 |
Total 2023-24 £ 100 500 100 100 1,000 150 1,500 1,910 1,000 500 590 250 1,100 5,000 250 600 550 700 550 550 550 550 700 550 700 550 550 550 |
Total 2022-23 £ 100 150 2,500 1,860 2,776 590 250 2,800 5,000 610 1,070 1,260 510 1,020 1,050 510 510 620 1,000 1,000 750 500 500 500 1,050 |
|---|---|---|---|
| 6,310 15,390 |
21,700 | 28,486 |
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
| 5 CHARITABLE EXPENDITURE - OTHER PAYMENTS Rotary Foundation (Annual + Polio Funds) Youth Awards (Expenses) Kids Out Schools' Day Book Tokens Schools' Day Meals Kings Hospital Walk Stuart Jack Youth Awards Trophy & Case £ |
Restricted Unrestricted Funds Funds £ £ 1,637 363 1883 501 75 187 |
Total 2023-24 £ 2,000 1,883 501 75 187 |
Total 2022-23 £ 1,250 1,650 436 75 187 15 314 |
|---|---|---|---|
| 1,637 3,008 |
4,645 | 3,927 |
6 DEBTORS
| 7 | RESTRICTED FUNDS | Balance | Incoming | Resources | Inter-funds | Balance | |
|---|---|---|---|---|---|---|---|
| 1 July 2023 | resources | expended | transfers | 30 June 2024 | |||
| District Grants | 1,160 | 1,160 | |||||
| Footsteps | 910 | 910 | |||||
| Brighter Beginnings | 250 | 250 | |||||
| Ukraine | 1,100 | 1,100 | |||||
| Ravens Chat | 4,050 | 4,050 | |||||
| Rotary Foundation (Annual + Polio) | 1,637 | 1,637 | |||||
| £ | 7,947 | 7,947 |
Restricted funds are those which are to be used for the purposes requested by donors, or fund raising activities for a specific purpose.
8 TRUSTEES' REMUNERATION AND BENEFITS.
There were no trustees' remuneration, benefits or expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023.
9 COMMITMENTS
None
10 RELATED PARTY DISCLOSURES
There were no related party transaction for the year ended 30 June 2024
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