The Rotary Club of Bromley Service and Charity Trust Fund Report and Financial Statements Year ended 30 June 2024
Registered Charity number 1018830
The Rotary Club of Bromley Service and Charity Trust Fund Report and Financial Statements - contents Year Ended 30 June 2024
Page
- 1-2 Trustees Report
- 3 Independent Examiner's Report
- 4 Statement of Financial Activities
- 5 Balance Sheet
- 6-9 Notes to the Financial Statements
Service and Charity Trust Fund
## The Rotary Club of Bromley
Trustees Report Year ended 30 June 2024
The Trustees present their Report and Financial Statements of the charity for the year ended 30 June 2024.
## REFERENCE AND ADMINISTRATIVE DETAILS
Registered charity number: 1018830
## Principal address:
7 Osbourne House, 10 St. Martins lane, Beckenham, BR3 3XS
Trustees: Charles Harmer Iain Cowie Victor Hope
Independent Examiner: John Cardnell
## Bankers:
NatWest, 143 High Street, Bromley, BR1 1YZ
## STRUCTURE, GOVERNANCE AND MANAGEMENT
The trust is an unincorporated trust, established under a trust deed dated 17 November 1992. The trustees who have served during the year and subsequently are set out above. All trustees are ex-officio, being the President, President-Elect (vacant), Secretary and Treasurer of the Rotary Club of Bromley. Incoming trustees are made aware of the governing document, administrative procedures and the nature of the trust generally, and are given a copy of the Charity Commission's booklet on the duties and responsibilities of trustees. Risk management is dealt with by keeping under review the risks to which the trust may be exposed, and taking steps to mitigate those risks.
## OBJECTIVES AND ACTIVITIES
The trustees confirm that they have given careful consideration to the Charity Commission's general guidance on public benefit when reviewing objectives and planning activities. The objects of the trust are the relief of the poor and needy or to or for such other charitable purposes as the Rotary Club of Bromley shall from time to time direct.
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## The Rotary Club of Bromley
Service and Charity Trust Fund Trustees Report (continued) Year ended 30 June 2023
## FINANCIAL REVIEW
The reserves policy of the trustees is to maintain the general funds at a level sufficient to cover initial costs of fund raising activities, plus a working balance in hand.
It is the intention to maintain the reserves at about £10,000, which is considered to be adequate. As can be seen from the Statement of Financial Activities,
total gross Income for the year decreased by £5,052 to £25,154
Outgoings of £27,075 were £8,757 less than the previous year,
and so the shortfall of income against expenditure of £1,921 decreased the general funds to £10,751.
## STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS
The trustees are responsible for preparing the annual report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed, and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
ON BEHALF OF THE TRUSTEES
Victor Hope
Dated: 10th December 2024
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## The Rotary Club of Bromley
Service and Charity Trust Fund Independent Examiner's Report to the Trustees Year ended 30 June 2024
I report on the accounts of the Charity for the year ended 30 June 2024, which are attached.
## **Respective responsibilities of Trustees and Examiner**
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 144(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 145(5)(b) of the Act, whether particular matters have come to my attention.
## **Basis of Independent Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently I do not express an audit opinion on the view given in the accounts.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 130 of the Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
John Cardnell Berringers LLP Chartered Accountants Lygon House 50 London Road Bromley BR1 3RA
Dated:
- 3 -
## The Rotary Club of Bromley Service and Charity Trust Fund Statement of Financial Activities Year ended 30 June 2024
|Notes
INCOME
Investment income
bank interest
Charitable activities:
fundraising & donation
2
gift aid tax
Total
EXPENDITURE
Costs relating to fundraising activities
3
Charitable expenditure:
donations
4
other payments
5
Total
NET EXPENDITURE
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD UNRESTRICTED|Restricted
Unrestricted
Funds
Funds
£
£
409
7,986
14,636
2,123|Restricted
Unrestricted
Funds
Funds
£
£
409
7,986
14,636
2,123|Total
2023-24
£
409
22,622
2,123|Total
2022-23
£
216
27,768
2,223|
|---|---|---|---|---|
||7,986|17,168|25,154|30,206|
||39
690
6,310
15,390
1,637
3,009||729
21,700
4,646|3,244
28,486
4,102|
||7,986|19,089|27,075|35,832|
||||-1,921|-5,626|
||||-1,921
12,672|-5,626
18,297|
||||10,751|12,672|
- 4 -
## The Rotary Club of Bromley
Service and Charity Trust Fund
Balance Sheet 30 June 2024
|Notes
FIXED ASSETS
Leasehold garage/store at cost
INVESTMENTS
Cash on deposit
CURRENT ASSETS
Cash at Bank
Debtors
6
CURRENT LIABILITIES
Creditors - amounts due within one year
Net Current Assets
TOTAL NET ASSETS
UNRESTRICTED FUND
General Funds
RESTRICTED FUNDS
7
Property Fund|2023-24
£
6,058
8,285
14,343
2,466
2,466
0
2,466
£
16,809
10,751
0
6,058
£
16,809|2023-24
£
6,058
8,285|2022-23
£
6,058
7,876
13,934
4,796
4,796
0
4,796
£
18,730
12,672
0
6,058|2022-23
£
6,058
7,876
13,934
4,796
4,796
0
4,796
£
18,730
12,672
0
6,058|
|---|---|---|---|---|
|||10,751
0
6,058||12,672
0
6,058|
||||£
18,730||
The Financial Statements were approved on 10th December 2024 and signed by:
Charles Harmer
Iain Cowie
Victor Hope
) ) ) ) ) Trustees ) ) ) )
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
## 1 ACCOUNTING POLICIES
## Basis of preparing financial statements
The financial statements of the charity, which is a public benefit entity under FRS102, have been prepared in accordance with the Charities SORP (FRS102) 'Accounting and Reporting by Charities; Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable on the UK and Republic of Ireland (FRS102) (effective 1 January 2015)' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## Income
Incoming resources: all income is included in the SOFA when the charity becomes entitled to it and the amount can be quantified with reasonable accuracy.
## Investment Income
Investment income is recognised when received.
## Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure and can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category.
## Tangible fixed assets
The leasehold property is maintained in a state of repair such that its estimated residual value is not less than its cost. No annual charge for depreciation is made on the building.
## Taxation
The charity is exempt from tax on its charitable activities.
## Fund and reserves
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
## Designated funds
Property fund; this fund represents the cost of the charity's leasehold garage property
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
|2
CHARITABLE ACTIVITIES - FUNDRAISING
Christmas Collections
14,286.45
100.00
Tom Hennigan donation
250.00
District Grants received (re: Footsteps & Xmas Bag
Donations received re: Ukraine
Donations received re: Ravens Chat
Donations received re: Foundation
From John Lee
10
From Subs
130
Re: End Polio
588.58
85.00
Donation from Ravens
130.00
Donation from Iain (NatWest)
50.00
Crocus Sales
682.50
Donations received re: Earthquake in Turkey & Syr
Commission received from Amazon
£
3
FUNDRAISING ACTIVITIES COSTS
Christmas collection (Expenses)
Ukraine Event at The Warren
Foundation - Crocus bulbs
£
Ralph & Ivan's Walk
Carol Service
Public donations
Fred Carey donation|Restricted
Unrestricted
Funds
Funds
£
£
14,636
1,160
1,100
4,050
1,676
ia|Restricted
Unrestricted
Funds
Funds
£
£
14,636
1,160
1,100
4,050
1,676
ia|Total
2023-24
£
14,636
1,160
1,100
4,050
1,676|Total
2022-23
£
17,142
860
2,761
4,000
100
265
529
2,098
13|
|---|---|---|---|---|
||7,986
14,636||22,622|27,768|
||690
39||690
39|2,695
549
175|
||39|690|729|3,419|
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
|4
CHARITABLE EXPENDITURE - DONATIONS
ODAS
Brighter Beginnings
Womens Aid / Xmas Bags
Bromley & Sheppard's Colleges
Michael Project
BYMT
Life Education Trust
Footsteps International
JusB
Turkey & Syria Earthquake
Shelterboxes
Mayor of Bromley's charity
Ukraine
Sponsorship of Ravens Chat
Freedom from Torture
Bromley MIND / Dementia
Sleigh donations to supporting charities:
MND
SVP
Brighter Beginnings
Maypole
Scouts
St Christopher's
RNLI
Cleaner & Greener Bromley
Langley Park RC (Sleigh)
Foal Farm
Bromley Homeless
Biggin Hill Community Care
CarePlus
Brighter Beginnings
CAP Partnership
Hayes Foodbank
The Hygiene Bank
Freddie Farmer
RC Montreal (Global Grant Waterhole Project)|Restricted
Unrestricted
Funds
Funds
£
£
100
250
250
100
100
1,000
150
1,500
910
1,000
1,000
500
590
250
1,100
4,050
950
250
600
550
700
550
550
550
550
700
550
700
550
550
550|Total
2023-24
£
100
500
100
100
1,000
150
1,500
1,910
1,000
500
590
250
1,100
5,000
250
600
550
700
550
550
550
550
700
550
700
550
550
550|Total
2022-23
£
100
150
2,500
1,860
2,776
590
250
2,800
5,000
610
1,070
1,260
510
1,020
1,050
510
510
620
1,000
1,000
750
500
500
500
1,050|
|---|---|---|---|
||6,310
15,390|21,700|28,486|
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The Rotary Club of Bromley Service and Charity Trust Fund Notes to the Financial Statements Year ended 30 June 2024
|5
CHARITABLE EXPENDITURE
- OTHER PAYMENTS
Rotary Foundation (Annual + Polio Funds)
Youth Awards (Expenses)
Kids Out
Schools' Day Book Tokens
Schools' Day Meals
Kings Hospital Walk
Stuart Jack Youth Awards Trophy & Case
£|Restricted
Unrestricted
Funds
Funds
£
£
1,637
363
1883
501
75
187|Total
2023-24
£
2,000
1,883
501
75
187|Total
2022-23
£
1,250
1,650
436
75
187
15
314|
|---|---|---|---|
||1,637
3,008|4,645|3,927|
6 DEBTORS
|7|RESTRICTED FUNDS||Balance|Incoming|Resources|Inter-funds|Balance|
|---|---|---|---|---|---|---|---|
||||1 July 2023|resources|expended|transfers|30 June 2024|
||District Grants|||1,160|1,160|||
||Footsteps|||910|910|||
||Brighter Beginnings|||250|250|||
||Ukraine|||1,100|1,100|||
||Ravens Chat|||4,050|4,050|||
||Rotary Foundation (Annual + Polio)|||1,637|1,637|||
|||£||7,947|7,947|||
Restricted funds are those which are to be used for the purposes requested by donors, or fund raising activities for a specific purpose.
## 8 TRUSTEES' REMUNERATION AND BENEFITS.
There were no trustees' remuneration, benefits or expenses paid for the year ended 30 June 2024 nor for the year ended 30 June 2023.
## 9 COMMITMENTS
None
## 10 RELATED PARTY DISCLOSURES
There were no related party transaction for the year ended 30 June 2024
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