2025-12-31-accounts - Bramshill Scout District

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	5	3	1	2	2	5

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	BRAMSHILL SCOUT DISTRICT 1 0 1 8 7 6 8
	30 Hazel Coppice
	Hook

	Postcode	R	G	27	9	R	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	PAUL CLUETT	CHAIR
	FIONA MOSELEY	TREASURER
	ANDREW SNOWBALL
	MATHEW NESSING
	MICHAEL DAWSON
	LEE COLINS
	RAY BUNCE
	IAN FRANKS
	PAUL RUDDICK

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Examiner	Victoria Burns	8 Vaughan Close HartleyWintney
		RG27 8GB

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
	The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them

The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 7
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.

2 LT700001 (27 February 2024)

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District . If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District.

Section B
Structure, governance and management (continued)

The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
District would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District . If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.

3 LT700001 (27 February 2024)

Risk and Internal Control

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	In this period. We have met 3 times and have reviewed policies including payment systems. Had a very successful membership fee payment system this year with all paying on time. We have development a new Risk Management hut template and rolled this out to Groups. We have also encouraged and sponsered several District Events plus provided funds for the Recruitment team to go and try to secure more adult volunteers.

4 LT700001 (27 February 2024)

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further	Our Vounteers have put in an incredible effort to the to get the Scout programme has delievered.This year the extra burden of the introduction of the new national Scout IT system has been managed albeit still with a level of frustration.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Bramshill District has run several District Events in 2025. The District has also helped the Groups run events by the provision of sensible cash flow support. The 3rd Bramshill received their £50k grant in full from Hart under the conditions of the UK Prosperity Fund. The shell of the extension is now constructed and awaits now further funding to complete the interior. The District have supported the Group with a 5 year interest free loan of £5000 which is repayable at £1000 a year. We also are trying to support 1st Bramshill At Rotehrwick as they are in danger of closure which would have consequences on the hut and land. This will be reviewed in 1 years time.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.Currently this is £8k of overall funds

5 LT700001 (27 February 2024)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); The Districts Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Trustee Board considers the cash flow requirements. • investment policy and objectives;

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Supporting Project 27 applicants in their fund raising.

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Paul Cluett

Chair
1 5 0 4 Y 2 6
1	5	0	4	Y	2

6 LT700001 (27 February 2024)

7 LT700001 127 FebrLJary 20241

ms ri ear ccoun Bank Interest th5trirtS¢out5hop Events- Cubs Events- Explorers Fundr81slng Memi¥r5C4mpA55i5tanre Fund Membershlp Fees Unrforrn Total Inrimne 167.47 511.75 1.2(M).Crf) 199. 0.00 I,0.() 38.257.(Kl 348.75 4L683.97 188.58 0.00 0.00 18,550.00 1,246.35 36,644.80 335.50 56,965.23 Expense ACtIty Equlpment Admin Bad8e5 Bank Fees Capltatlon pèidtocounty Charity Donotlon Events- Cubs Events- Explorers Groupscout Award5 HaWY Lake Events Lkenses Membèrscamp Asslstance Fund Onllne kout Manager Dashboard Recru5tment Refreshme4 Tralnlng Unlform Venue Malntenance TOMI •xp•htht• 5c.00 122.92 22S.40 37.40 178.59 34I31.tXI 34,045.00 L375.22 0.00 19,075.95 0.00 1,285.00 223.66 1.350.fKJ 120.LKI 82.20 240.66 itsJ.00 L566.00 1,049.25 120.82 726.00 i.ui.00 0.00 52.83 0.00 951.90 s,o(x).00 45AO3.92 X89I88 8ramshlll Communty kcount 8r•M$hll18UfiI$s Premlum 5.637.10 12,892.60 9,524.52 12,725.13 Sm•ry Account balarKe brought fcrfward Totsl irwme Totsl expendknre Net ifttome Account balaTKe Carrf forward 22,249.65 41.683.97 45,403.92 -3.719.95 18,529.70 24,178.30 56.96S.23 $8,893.88 -1.92&65 22,249.65 Explorer5 Acwunts Dlstrictshop Curreni Account 10288.53 3626.56 1150&28 155&35 13915.09 130663 District Scout5hopStod< Loan to 3rd Bramshlll Scouts 3157.13 5(KXI.LIJ UbihUe5

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