## Trustees' Annual Report ## **For the period** |**From (start date)**||**0**|**1**|**0**|**1**|**2**|**5**|**5**||**3**|**1**|**1**|**2**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**||||**Reference and administration details**|||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||BRAMSHILL SCOUT DISTRICT
1
0
1
8
7
6
8|||||||||||| |||||30 Hazel Coppice|||||||||||| |||||Hook|||||||||||| ||||||||||||||||| |||||Postcode||||R||G|27||9|R|H| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||PAUL CLUETT|CHAIR|| ||FIONA MOSELEY|TREASURER|| ||ANDREW SNOWBALL||| ||MATHEW NESSING||| ||MICHAEL DAWSON||| ||LEE COLINS||| ||RAY BUNCE||| ||IAN FRANKS||| ||PAUL RUDDICK||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |Independent Examiner|Victoria Burns|8 Vaughan Close HartleyWintney| |||RG27 8GB| |||| |||| 1 LT700001 (27 February 2024) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)|| ||The District's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 7
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| |---|---| 2 LT700001 (27 February 2024) |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
District would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of the
District . If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.| 3 LT700001 (27 February 2024) p ## **Risk and Internal Control** The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||In this period. We have met 3 times and have reviewed
policies including payment systems. Had a very successful
membership fee payment system this year with all paying on
time. We have development a new Risk Management hut
template and rolled this out to Groups. We have also
encouraged and sponsered several District Events plus
provided funds for the Recruitment team to go and try to
secure more adult volunteers.| 4 LT700001 (27 February 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) |statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
You**may choose**to include further|



Our Vounteers have put in an incredible effort to the to get
the Scout programme has delievered.This year the extra
burden of the introduction of the new national Scout IT
system has been managed albeit still with a level of
frustration.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||

Bramshill District has run several District Events in 2025.
The District has also helped the Groups run events by the
provision of sensible cash flow support. The 3rd Bramshill
received their £50k grant in full from Hart under the
conditions of the UK Prosperity Fund. The shell of the
extension is now constructed and awaits now further funding
to complete the interior. The District have supported the
Group with a 5 year interest free loan of £5000 which is
repayable at £1000 a year. We also are trying to support 1st
Bramshill At Rotehrwick as they are in danger of closure
which would have consequences on the hut and land. This
will be reviewed in 1 years time.| |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short.Currently
this is £8k of overall funds| ||| ||| 5 LT700001 (27 February 2024) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Districts Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District Trustee Board considers the cash flow requirements. • investment policy and objectives; |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Supporting Project 27 applicants in their fund raising.| ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Paul Cluett||||||| ||||||||| ||Chair||||||| ||1
5
0
4 Y
2
6||||||| ||1|5|0|4|Y|2|| 6 LT700001 (27 February 2024) 7 LT700001 127 FebrLJary 20241 ms ri ear ccoun Bank Interest th5trirtS¢out5hop Events- Cubs Events- Explorers Fundr81slng Memi¥r5C4mpA55i5tanre Fund Membershlp Fees Unrforrn Total Inrimne 167.47 511.75 1.2(M).Crf) 199. 0.00 I,0￿.(￿) 38.257.(Kl 348.75 4L683.97 188.58 0.00 0.00 18,550.00 1,246.35 36,644.80 335.50 56,965.23 Expense ACtI￿ty Equlpment Admin Bad8e5 Bank Fees Capltatlon pèidtocounty Charity Donotlon Events- Cubs Events- Explorers Groupscout Award5 HaW￿Y Lake Events Lkenses Membèrscamp Asslstance Fund Onllne kout Manager Dashboard Recru5tment Refreshme4 Tralnlng Unlform Venue Malntenance TOMI •xp•htht￿• 5c￿.00 122.92 22S.40 37.40 178.59 34I31.tXI 34,045.00 L375.22 0.00 19,075.95 0.00 1,285.00 223.66 1.350.fKJ 120.LKI 82.20 240.66 itsJ.00 L566.00 1,049.25 120.82 726.00 i.ui.00 0.00 52.83 0.00 951.90 s,o(x).00 45AO3.92 X89I88 8ramshlll Communty kcount 8r•M$hll18U￿fiI$s Premlum 5.637.10 12,892.60 9,524.52 12,725.13 S￿￿m•ry Account balarKe brought fcrfward Totsl irwme Totsl expendknre Net ifttome Account balaTKe Carrf￿ forward 22,249.65 41.683.97 45,403.92 -3.719.95 18,529.70 24,178.30 56.96S.23 $8,893.88 -1.92&65 22,249.65 Explorer5 Acwunts Dlstrictshop Curreni Account 10288.53 3626.56 1150&28 155&35 13915.09 1306*63 District Scout5hopStod< Loan to 3rd Bramshlll Scouts 3157.13 5(KXI.LIJ U*bihUe5 Naft Name ms ri ear ccoun Bank Interest th5trirtS¢out5hop Events- Cubs Events- Explorers Fundr81slng Memi¥r5C4mpA55i5tanre Fund Membershlp Fees Unrforrn Total Inrimne 167.47 511.75 1.2(M).Crf) 199. 0.00 I,0￿.(￿) 38.257.(Kl 348.75 4L683.97 188.58 0.00 0.00 18,550.00 1,246.35 36,644.80 335.50 56,965.23 Expense ACtI￿ty Equlpment Admin Bad8e5 Bank Fees Capltatlon pèidtocounty Charity Donotlon Events- Cubs Events- Explorers Groupscout Award5 HaW￿Y Lake Events Lkenses Membèrscamp Asslstance Fund Onllne kout Manager Dashboard Recru5tment Refreshme4 Tralnlng Unlform Venue Malntenance TOMI •xp•htht￿• 5c￿.00 122.92 22S.40 37.40 178.59 34I31.tXI 34,045.00 L375.22 0.00 19,075.95 0.00 1,285.00 223.66 1.350.fKJ 120.LKI 82.20 240.66 itsJ.00 L566.00 1,049.25 120.82 726.00 i.ui.00 0.00 52.83 0.00 951.90 s,o(x).00 45AO3.92 X89I88 8ramshlll Communty kcount 8r•M$hll18U￿fiI$s Premlum 5.637.10 12,892.60 9,524.52 12,725.13 S￿￿m•ry Account balarKe brought fcrfward Totsl irwme Totsl expendknre Net ifttome Account balaTKe Carrf￿ forward 22,249.65 41.683.97 45,403.92 -3.719.95 18,529.70 24,178.30 56.96S.23 $8,893.88 -1.92&65 22,249.65 Explorer5 Acwunts Dlstrictshop Curreni Account 10288.53 3626.56 1150&28 155&35 13915.09 1306*63 District Scout5hopStod< Loan to 3rd Bramshlll Scouts 3157.13 5(KXI.LIJ U*bihUe5 Naft Name